Prior information notice
This notice is for prior information only
Section I: Contracting
authority
I.1) Name and addresses
Carmarthenshire County Council
County Hall
Carmarthen
SA31 1JP
UK
Telephone: +44 1267234567
E-mail: MLeighGeroge@carmarthenshire.gov.uk
NUTS: UKL14
Internet address(es)
Main address: http://www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
Additional information can be obtained from the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion
II.1.2) Main CPV code
50400000
II.1.3) Type of contract
Services
II.1.4) Short description
Supplier Engagement Event
Thursday 8th June
14:00
Online Event
The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council’s Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision.
To register your interest please email CRCorporateProcurement@carmarthenshire.gov.uk
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50400000
II.2.3) Place of performance
NUTS code:
UKL14
II.2.4) Description of the procurement
Service & Maintenance contract for Community Equipment Services at Carmarthenshire & Pembrokeshire with out of hours support for Ceredigion
Supplier Engagement Event
Thursday 8th June
14:00
Online Event
The 3 Authorities are looking to engage a supplier to carry out the servicing and maintenance of certain equipment used as part of the delivery of each of the Council’s Integrated Community Equipment Service (ICES). Carmarthenshire and Pembrokeshire require a supplier to carry out all of their servicing and maintenance needs, with Ceredigion only requiring an out of hours provision.
As certain equipment needs regular, specific inspection and servicing (in accordance with manufacturer’s recommendations and the HSE LOLER and PUWER legislation), the supplier will carry out this servicing either where it is being used or at one of the ICES’ respective equipment stores or community settings (e.g. Care Homes, Education Establishments, etc) this will only be required for Carmarthenshire and Pembrokeshire.
The supplier will also attend to the breakdown of equipment where it takes place with the intention of resolving any problems and ensuring the equipment is fully functional again. It is expected that as breakdowns can occur at any time, the supplier must be able to respond to such events at any time of the day or night, any day of the year. This provision for out of hours support (i.e. outside of standard office hours) will be for all three Authorities.
The successful supplier will also ensure that all paperwork, including service and maintenance records and ongoing service schedules are kept up to date and available to each ICES when required. The successful supplier will be expected to update and electronic database for all of the equipment that will be serviced and maintained. Electronic copies of the service document to be scanned into this shared IT system.
Prior to this, the Three Authorities will be holding a Supplier Engagement event online on the 8th June 2023 in order to inform and engage with potential and current suppliers on the services we are seeking to procure.
This event will also provide an opportunity for you to ask questions in relation to the procurement of the print and signage provision and provide tender support to individual businesses if required.
To register your interest please email CRCorporateprocurement@carmarthenshire.gov.uk
II.3) Estimated date of publication of contract notice:
21/06/2023
Section IV: Procedure
IV.1) Description
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section VI: Complementary information
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=131882.
(WA Ref:131882)
VI.5) Date of dispatch of this notice
26/05/2023