Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Swansea University
Procurement Office, Swansea University, Singleton Park
Swansea
SA2 8PP
UK
Contact person: Chris Grant
Telephone: +44 1792602779
E-mail: procurement@swansea.ac.uk
NUTS: UKL18
Internet address(es)
Main address: https://www.swansea.ac.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0345
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://etenderwales.bravosolution.co.uk/web/login.shtml
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
SU145(24) Staff Counselling Services
Reference number: SU145(24)
II.1.2) Main CPV code
85312320
II.1.3) Type of contract
Services
II.1.4) Short description
Swansea University operates an in-house Occupational Health (OH) Service. They look after all University Staff and students.
The team are line managed by the Occupational Health Manager and consists of six clinical staff including professional and qualified Occupational Health Nurse Advisors, Occupational Health Mental Health Advisors and Registered General Nurses supported by three administrators.
The University has circa 4500 employees. The University operates an outsourced provision for its Staff Counselling services.
We would require an on-line booking portal/process as the primary source of making a booking. There should be a central phone number should Employees wish to make a booking by phone.
The scope of the requirement is to provide Counselling services to staff. These services include but not limited to:
Coaching and Counselling Services including Therapeutic Interventions
The Supplier shall provide telephone, online and face-to-face, short term, focused coaching and counselling Services including Cognitive Behavioural Therapy (CBT) and other therapeutic interventions.
The contract will be for an initial 2 year period with the option to extend for a further 2 years on an annual basis (2+1+1).
II.1.5) Estimated total value
Value excluding VAT:
208 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
85312300
85312320
II.2.3) Place of performance
NUTS code:
UKL18
II.2.4) Description of the procurement
Swansea University operates an in-house Occupational Health (OH) Service. They look after all University Staff and students.
The team are line managed by the Occupational Health Manager and consists of six clinical staff including professional and qualified Occupational Health Nurse Advisors, Occupational Health Mental Health Advisors and Registered General Nurses supported by three administrators.
The University has circa 4500 employees. The University operates an outsourced provision for its Staff Counselling services.
We would require an on-line booking portal/process as the primary source of making a booking. There should be a central phone number should Employees wish to make a booking by phone.
The scope of the requirement is to provide Counselling services to staff. These services include but not limited to:
Coaching and Counselling Services including Therapeutic Interventions
The Supplier shall provide telephone, online and face-to-face, short term, focused coaching and counselling Services including Cognitive Behavioural Therapy (CBT) and other therapeutic interventions.
The contract will be for an initial 2 year period with the option to extend for a further 2 years on an annual basis (2+1+1).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
208 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
2 year period with the option to extend for a further 2 years on an annual basis (2+1+1).
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/06/2024
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/06/2024
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141555
(WA Ref:141555)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
17/05/2024