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02 Contract Notice

Kitchen/Laundry Equipment Maintenance & Servicing

  • First published: 31 October 2023
  • Last modified: 31 October 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)



Published by:
Neath Port Talbot County Borough Council
Authority ID:
Publication date:
31 October 2023
Deadline date:
01 December 2023
Notice type:
02 Contract Notice
Has documents:
Has SPD:
Has Carbon Reduction Plan:


See description of contract II2.4 CPV: 50883000, 39310000.

Full notice text

Contract notice

Section I: Contracting authority

I.1) Name and addresses

Neath Port talbot Council

Civic Centre

Port Talbot

SA13 1PJ


Contact person: Wayne Thomas

Telephone: +44 1639763928



Internet address(es)

Main address:

Address of the buyer profile:

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Kitchen/Laundry Equipment Maintenance & Servicing

Reference number: CPU23-24-02

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

See description of contract II2.4

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


II.2.4) Description of the procurement

Neath Port Talbot Council invite tenders from suitably qualified and experienced suppliers to provide a service for a period of three years with an option to extend for a fourth year comprising the annual planned inspection and maintenance of kitchen and laundry equipment to ensure compliance, together with a day to day call out service to carry out responsive repairs.

The service comprises the annual inspection, maintenance and servicing of equipment as outlined for all the properties and establishments listed in the ITT documentation which may be added to or reduced dependant on the Councils policies or decisions. Records are to be maintained and provided to the Employer in whichever format, paper or electronic, the Employer or their representatives require.

There are no TUPE implications.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

Option to extend up to a further 12 months

II.2.9) Information about the limits on the number of candidates to be invited

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options:

Option to extend up to a further 12 months

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 01/12/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted



IV.2.7) Conditions for opening of tenders

Date: 01/12/2023

Local time: 12:00

Section VI: Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published:

In due course pending performance and extension of initial contract period.

VI.2) Information about electronic workflows

Electronic payment will be used

VI.3) Additional information

Suppliers’ Instructions ‘How to Express Interest in this ITT’:

1. Register your company on the etenderwales portal (this is required only once. However if your details have changed since you registered you will need to up-date them).

- Browse to the eSourcing Portal:

- Click the ‘Suppliers register here’ link.

- Complete the ‘Organisation Details’ and ‘User Details’ sections.

- Note the username you choose and click ‘save’ when complete.

- You will shortly receive and email with your unique password (please keep this secure).

- Agree to the terms and conditions and click ‘continue’.

2. Express an interest in the ITT.

- Login to the portal with the username / password.

- Click the ‘ITT Open to all Suppliers’ link.

- Alternatively, search for the relevant ITT (itt_103611).

- Click on the relevant ITT to access the content.

- Click the ‘Express Interest’ button on the right-hand side of the screen.

- This will move the ITT into your ‘My ITT pages’. (This is a secure area reserved for your projects only.)

- Click on the ITT code, you can now access any attachments by selecting ‘Buyer Attachments’.

3. Responding to the ITT.

- You can now choose to ‘Respond’ or ‘Decline to Respond’ (please give a reason if declining).

- Note the ‘Closing Date’, and then follow the onscreen instructions to complete the ITT.

- There is help available Monday – Friday (8am – 6pm) on: or by telephone on 0800 368 485.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:134189)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




Telephone: +44 2079477501

VI.5) Date of dispatch of this notice



Commodity categories

ID Title Parent category
39310000 Catering equipment Miscellaneous equipment
50883000 Repair and maintenance services of catering equipment Repair and maintenance services of hotel and restaurant equipment

Delivery locations

ID Description
1017 Bridgend and Neath Port Talbot

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
31 October 2023
Deadline date:
01 December 2023 00:00
Notice type:
02 Contract Notice
Authority name:
Neath Port Talbot County Borough Council
Publication date:
06 February 2024
Notice type:
03 Contract Award Notice - Successful Supplier(s)
Authority name:
Neath Port Talbot County Borough Council

About the buyer

Main contact:
Admin contact:
Technical contact:
Other contact:

Further information

Date Details
No further information has been uploaded.

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.