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Notice Details

Title: Library Reading List Software
Published by: University of Southampton
Publication Date: 29/09/2020
Deadline Date:
Deadline Time:
Notice Type: Contract Award Notice
Has Documents: No
Has ESPD: No
Abstract:

The Library intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets).

Our measures of success include:

• reading list system implementation;

• interoperability between the reading list system and other University of Southampton and third-party systems;

• user acceptance testing and necessary systems configurations;

• consistent availability of course reading lists, across multiple formats, to all taught courses and programmes;

• personalised delivery to students into their digital environments, a high quality digital experience, and seamless interoperability across systems;

• value-for-money procurement workflows, supported by real-time insight into student demand and availability;

• learning analytics used to establish the student engagement with reading lists and to evaluate the learning design of teaching supporting evidence based teaching research in relation to our Teaching Excellence Framework (TEF) submission.

Current systems are:

• Blackboard (Virtual Learning Environment);

• Symphony, Sirsi Dynix (Library Management System);

• Enterprise, Sirsi Dynix (Library Catalogue and Discovery);

• Ellucian Banner;

• WorkTribe Curriculum Management System (CRUMS);

• CLA Digital Content Store;

• Shibboleth (University user authentication);

• ResourceLink.

Stakeholders include:

• students;

• academics;

• faculty and library administration staff at any campus locations;

• Academic Engagement Librarians;

• Acquisitions and Discovery Librarians.

The University is conducting this procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the services described in the invitation to tender document set.

The University proposes to enter into a contract for an estimated maximum period of 4 years (48 months) with the successful tenderer. This will comprise of an initial contract period of 2 years with the option to extend by a further 2 years extension period at yearly increments (2 + 1 + 1) subject to satisfactory performance and at the discretion of the University.

The anticipated value of the proposed library reading list software is within the region of GBP 163 000-GBP 190 000, excluding VAT. This value includes all related services and maintenance for the contract period.

Contract award notice

Results of the procurement procedure

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting entity

I.1) Name and addresses

University of Southampton

University Road

Southampton

SO17 1BJ

UK

Contact person: Vicki Becheley

Telephone: +44 2380595000

E-mail: Procurement@soton.ac.uk

NUTS: UKJ32

Internet address(es)

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Library Reading List Software

Reference number: 2019UoS-0147

II.1.2) Main CPV code

92500000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The Library intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets).

II.1.6) Information about lots

This contract is divided into lots: No

II.1.7) Total value of the procurement

Value excluding VAT: 163 000.00  GBP

II.2) Description

II.2.2) Additional CPV code(s)

48160000

48190000

48100000

48000000

II.2.3) Place of performance

NUTS code:

UKJ32


Main site or place of performance:

Southampton, Hampshire, UK.

II.2.4) Description of the procurement

The Library intends to procure a reading list system to facilitate the personalised delivery of course materials, including books, digital readings, and other content, into the virtual learning environment of students. This will result in an enhanced student experience, improved engagement with academics supporting taught course development, simplified accessibility of library collections, and greater efficiency in procurement (in terms of staff time and acquisitions budgets).

Our measures of success include:

• reading list system implementation;

• interoperability between the reading list system and other University of Southampton and third-party systems;

• user acceptance testing and necessary systems configurations;

• consistent availability of course reading lists, across multiple formats, to all taught courses and programmes;

• personalised delivery to students into their digital environments, a high quality digital experience, and seamless interoperability across systems;

• value-for-money procurement workflows, supported by real-time insight into student demand and availability;

• learning analytics used to establish the student engagement with reading lists and to evaluate the learning design of teaching supporting evidence based teaching research in relation to our Teaching Excellence Framework (TEF) submission.

Current systems are:

• Blackboard (Virtual Learning Environment);

• Symphony, Sirsi Dynix (Library Management System);

• Enterprise, Sirsi Dynix (Library Catalogue and Discovery);

• Ellucian Banner;

• WorkTribe Curriculum Management System (CRUMS);

• CLA Digital Content Store;

• Shibboleth (University user authentication);

• ResourceLink.

Stakeholders include:

• students;

• academics;

• faculty and library administration staff at any campus locations;

• Academic Engagement Librarians;

• Acquisitions and Discovery Librarians.

The University is conducting this procurement using the open procedure in accordance with the requirements of the Public Contracts Regulations 2015 (PCR 2015) for the purpose of procuring the services described in the invitation to tender document set.

The University proposes to enter into a contract for an estimated maximum period of 4 years (48 months) with the successful tenderer. This will comprise of an initial contract period of 2 years with the option to extend by a further 2 years extension period at yearly increments (2 + 1 + 1) subject to satisfactory performance and at the discretion of the University.

The anticipated value of the proposed library reading list software is within the region of GBP 163 000-GBP 190 000, excluding VAT. This value includes all related services and maintenance for the contract period.

II.2.5) Award criteria

Quality criterion: Mandatory functional and non functional requirement / Weighting: Pass/Fail

Quality criterion: Non-functional requirements / Weighting: 20 %

Quality criterion: Functional requirements / Weighting: 35 %

Quality criterion: Scenario demonstrations question 1 / Weighting: 4 %

Quality criterion: Scenario demonstrations question 2 / Weighting: 4 %

Quality criterion: Scenario demonstrations question 3 / Weighting: 4 %

Quality criterion: Scenario demonstrations question 4 / Weighting: 4 %

Quality criterion: Scenario demonstrations question 5 / Weighting: 4 %

Cost criterion: Commercial response / Weighting: 25 %

II.2.11) Information about options

Options: No

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Lots: this contract is not suitable for splitting into lots. The risk of dividing the requirement into lots would render the execution of the contract excessively technically difficult, not cost effective and would undermine proper execution of the contract.

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number in the OJ S:

2020/S 034-081746

Section V: Award of contract

Contract No: 2019UoS-0147

Title: Library Reading List Software

A contract/lot is awarded: Yes

V.2 Award of contract

V.2.1) Date of conclusion of the contract

09/07/2020

V.2.2) Information about tenders

Number of tenders received: 3

Number of tenders received from SMEs: 2

Number of tenders received by electronic means: 3

The contract has been awarded to a group of economic operators: No

V.2.3) Name and address of the contractor

Talis Education Ltd

07196638

1 Oliver's Yard, 55 City Road

London

EC1Y 1SP

UK

Telephone: +44 1213742740

NUTS: UKI3

Internet address(es)

URL: www.talis.com

The contractor is an SME: No

V.2.4) Information on value of the contract/lot (excluding VAT)

Initial estimated total value of the contract/lot:

Total value of the contract/lot: : 163 000.00  GBP

V.2.5) Information about subcontracting

Section VI: Complementary information

VI.3) Additional information

The University is utilising an electronic tendering tool, In-Tend (https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with potential suppliers and/or tenderers (as appropriate).

All documentation in relation to this tender can be downloaded from In-Tend.

Potential suppliers/tenderers are advised that there will be no hard copy documents issued and all communications with the University, including the submission of Selection Stage and/or Invitation to tender responses will be conducted via In-Tend.

Regular monitoring of the portal is the responsibility of the potential supplier/tenderer.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the procurement documentation.

Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your organisation against the project and access all documentation by clicking 'Express Interest'.

Potential suppliers/tenderers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via In-Tend.

Further instructions for the submission of responses are below:

To submit your return:

1) log in;

2) click 'Tenders';

3) locate the relevant project;

4) view details;

5) click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender');

6) click on the 'Attach Documents' button and upload your return;

7) check all your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return;

8) click the red 'Submit Return' button.

Please note, to preserve the integrity of the procurement, all communications with the University must be made via the correspondence function within In-Tend.

Publication of award details: in accordance with Regulation 50, paragraph (2) of the Public Contracts Regulations 2015 and subject to Article 5 and Annex 5, Part D (13) of Directive 2014/24/EU of the European Parliament and of the Council (if applicable), the University intends to publish the value of any resulting contract at the award stage, and reserves the right to do so. By submitting a response, potential suppliers/tenderers are consenting to publication of this information unless otherwise agreed in advance with the University.

Costs and expenses: potential suppliers/tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by potential suppliers/tenderers or any of their supply chain, partners or advisers in this procurement process.

The University is not liable for any costs in the event of the cancellation of this procurement process.

VI.4) Procedures for review

VI.4.1) Review body

University of Southampton

Southampton

SO17 1BJ

UK

VI.5) Date of dispatch of this notice

24/09/2020


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: Procurement@soton.ac.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48190000Educational software packageIndustry specific software package
48100000Industry specific software packageSoftware package and information systems
48160000Library software packageIndustry specific software package
92500000Library, archives, museums and other cultural servicesRecreational, cultural and sporting services
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

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