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21 Social and other Specific Services - Contract Notice

Contract for the Provision of Domicillary care services at Hazel Court and Llys Y Werin Extra care project

  • First published: 06 September 2023
  • Last modified: 19 October 2023

The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

Contents

Summary

OCID:
ocds-kuma6s-134543
Published by:
City & County of Swansea
Authority ID:
AA0254
Publication date:
06 September 2023
Deadline date:
25 October 2023
Notice type:
21 Social and other Specific Services - Contract Notice
Has documents:
No
Has SPD:
No
Has Carbon Reduction Plan:
No

Abstract

Extra Care is a form of housing provision designed to offer a safe, private and secure environment where residents with eligible needs can access an on-site domiciliary care service. Service Users live in self-contained apartments but are able to access and enjoy a range of communal facilities that are present in the wider housing scheme. The combination of specialist accommodation and care means Service Users are enabled to live independently and retain control of their lives. This Contract is intended to secure a high-quality domiciliary care provider for the delivery of care and support services for Service Users residing at Hazel Court (hereafter referred to as “the Service”). CPV: 85323000, 85312200, 85300000, 85311000, 85311100, 85312200, 85300000, 85310000, 85311000, 85311100.

Full notice text

Social and other specific services – public contracts

Contract notice

Section I: Contracting authority

I.1) Name and addresses

City & County of Swansea

Civic Centre

Swansea

SA1 3SN

UK

Telephone: +44 1792637242

E-mail: procurement@swansea.gov.uk

NUTS: UKL18

Internet address(es)

Main address: http://www.swansea.gov.uk/dobusiness

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.2) Joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

https://etenderwales.bravosolution.co.uk


Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent electronically to:

https://etenderwales.bravosolution.co.uk


Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

https://etenderwales.bravosolution.co.uk


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract for the Provision of Domicillary care services at Hazel Court and Llys Y Werin Extra care project

Reference number: CCS/23/125

II.1.2) Main CPV code

85323000

 

II.1.3) Type of contract

Services

II.1.4) Short description

Extra Care is a form of housing provision designed to offer a safe, private and secure environment where residents with eligible needs can access an on-site domiciliary care service. Service Users live in self-contained apartments but are able to access and enjoy a range of communal facilities that are present in the wider housing scheme. The combination of specialist accommodation and care means Service Users are enabled to live independently and retain control of their lives.

This Contract is intended to secure a high-quality domiciliary care provider for the delivery of care and support services for Service Users residing at Hazel Court (hereafter referred to as “the Service”).

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

Lot No: 1

II.2.1) Title

Hazel Court

II.2.2) Additional CPV code(s)

85312200

85300000

85310000

85311000

85311100

II.2.3) Place of performance

NUTS code:

UKL18

II.2.4) Description of the procurement

Extra Care is a form of housing provision designed to offer a safe, private and secure environment where residents with eligible needs can access an on-site domiciliary care service. Service Users live in self-contained apartments but are able to access and enjoy a range of communal facilities that are present in the wider housing scheme. The combination of specialist accommodation and care means Service Users are enabled to live independently and retain control of their lives.

This Contract is intended to secure a high-quality domiciliary care provider for the delivery of care and support services for Service Users residing at Hazel Court (hereafter referred to as “the Service”).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Lot No: 2

II.2.1) Title

Lot 2: Llys Y Werin

II.2.2) Additional CPV code(s)

85312200

85300000

85311000

85311100

II.2.3) Place of performance

NUTS code:

UKL18

II.2.4) Description of the procurement

Extra Care is a form of housing provision designed to offer a safe, private and secure environment where residents with eligible needs can access an on-site domiciliary care service. Service Users live in self-contained apartments but are able to access and enjoy a range of communal facilities that are present in the wider housing scheme. The combination of specialist accommodation and care means Service Users are enabled to live independently and retain control of their lives.

This Contract is intended to secure a high-quality domiciliary care provider for the delivery of care and support services for Service Users residing at Hazel Court (hereafter referred to as “the Service”).

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

Please see Tender documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Participation is reserved to a particular profession: Yes

Reference to the relevant law, regulation or administrative provision:

Please see tender documents

III.2.2) Contract performance conditions

Please see tender documents

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

Please see tender documents

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 19/10/2023

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

CY

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Economic operators interested in submitting a tender can download the tender documents from the eTenderWales portal (http://etenderwales.bravosolution.co.uk) you will need to register with eTenderWales if you are not already registered. Please see below instructions on how to register.

1. Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134543

(WA Ref:134543)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

UK

Telephone: +44 2079477501

Internet address(es)

URL: https://www.swansea.gov.uk

VI.4.2) Body responsible for mediation procedures

City & County of Swansea, Legal, Democratic Services & Business Intelligence

Civic Centre

Swansea

SA1 3SN

UK

E-mail: Procurement@swansea.gov.uk

Internet address(es)

URL: https://www.swansea.gov.uk

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period will extend to 15 calendar days for communication by non-electronic means. Applicants who are unsuccessful shall be informed by the Council as soon as possible after the decision has been made. Should additional information be required it should be requested of the addressee in section I.1. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must be brought promptly (generally within 30days). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Council to pay a civil financial penalty, and/or order that the duration of the contract be shortened. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Council has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4) Service from which information about the review procedure may be obtained

City & County of Swansea, Legal, Democratic Services & Business Intelligence

Civic Centre

Swansea

SA1 3SN

UK

E-mail: Procurement@swansea.gov.uk

Internet address(es)

URL: https://www.swansea.gov.uk

VI.5) Date of dispatch of this notice

06/09/2023

Coding

Commodity categories

ID Title Parent category
85323000 Community health services Social services
85312200 Homedelivery of provisions Social work services without accommodation
85300000 Social work and related services Health and social work services
85310000 Social work services Social work and related services
85311000 Social work services with accommodation Social work services
85311100 Welfare services for the elderly Social work services with accommodation

Delivery locations

ID Description
1018 Swansea

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID Description
There are no alert restrictions for this notice.

Document family

Notice details
Publication date:
06 September 2023
Deadline date:
25 October 2023 00:00
Notice type:
21 Social and other Specific Services - Contract Notice
Authority name:
City & County of Swansea
Publication date:
19 October 2023
Notice type:
14 Corrigendum
Authority name:
City & County of Swansea
Publication date:
20 February 2024
Notice type:
21 Social and other Specific Services - Award Notice - Successful Supplier(s)
Authority name:
City & County of Swansea

About the buyer

Main contact:
procurement@swansea.gov.uk
Admin contact:
N/a
Technical contact:
N/a
Other contact:
N/a

Further information

Date Details
19/10/2023 11:33
Notice date(s) changed
IV.2.2) Time limit
Old date: 19/10/2023 12:00
New date: 25/10/2023 12:00

It has come to our attention that there is an issue with the spreadsheet formula which means the final totals in section (j) will be inaccurate. This does not impact the information tenders are required to submit, but it will mean some of the figures in part (j) of the spreadsheet are calculated incorrectly. We are currently amending the spreadsheet and will issue a copy shortly for you to complete and re-submit as part of your bid.

Due to the error within the pricing schedule the Council have extended the deadline to 12:00 noon on the 25th October 2023

0800 222 9004

Lines are open 8:30am to 5pm Monday to Friday.

Rydym yn croesawu galwadau'n Gymraeg.

We welcome calls in Welsh.