CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Framework Agreement Supply & Install Stair lifts,Life Time Maintenance & Guarantee Council & Private

2.2

Description of the goods or services required

Framework Agreement Supply & Install Stair lifts,Life Time Maintenance & Guarantee Council & Private

The City and County of Swansea has a requirement for the acquisition of all internal stair lifts to allow those individuals who meet the necessary criteria to be assisted in retaining their independence, and to contribute to the individual remaining within their property and in the community. The Contracting Authority has a requirement for the provision of:

Straight and Curved Track Stair Lifts

(compliant with BS EN 81-40:2020 or equivalent)

The requirement calls for the provision of an appropriate stair lifts where for a single payment, the successful tenderer will install, provide a fully comprehensive warranty both in parts and labour for the lifetime of the user, which will include service in accordance with the manufacturer’s guidelines, and a breakdown service that will respond on the same day, and to emergencies within 2 hours, 365 days a year. Once the need for the lift has expired, the successful provider will be required to remove the stair lift under the single payment.

The annual contract spend for this service is likely to be in the region of £200,000, and it is proposed that the Authority will initially enter into a three year agreement, with an option to extend for a further one year. The Contracting Authority is acting as agent for the Service Users who are in receipt of a grant for the Equipment and the Services.

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=134351

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Stair lifts shall be ordered and installed on a case by case basis as needs arise. When a stair lift is required the Company shall be contacted by the Council to arrange a site visit to the user’s premises. The Company shall review the site, sometimes in conjunction with the Council’s Representative, to provide advice on the most suitable type/configuration of stair lift. Attendance at site shall be at the Company’s own cost, even where no order results from the visit. Work on each stairlift installation must be completed within one week from the commencement of the work on that dwelling. The Contractor is to arrange his schedule of works/programme so that no dwelling is to be left in an unfinished state during the Construction Holiday Period.

3 Conditions for Participation

3.1

Minimum standards and qualification required

In the first instance the first ranked Framework Contractor will be awarded the contract, if the first ranked Framework Contractor selected is unable or unwilling to perform the works the Employer will go to the Framework Contractor which has submitted the next most economically advantageous tender, and so on.

It is intended to direct award based on ranking for the vast majority of requirements however the Employer reserves the right to run a further competition inviting all Framework Contractors on the framework  at any time during the duration of the framework irrespective of the value of the call off.   The Employer shall invite all appointed Framework Contractors to participate in the mini competition.  All mini competition’s will be conducted using 100% price.

The Authority may choose to award the contract to more than one supplier subject to evaluation of the tenders received.

The Company’s staff may be working with vulnerable adults. As such, the Council requires that all of the Company’s staff including agency or temporary staff, who are engaged in installing lifts to have had a standard DBS check prior to commencing work on this Contract.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

CCS/23/056

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: http://etenderwales.bravosolution.co.uk

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

2. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

3. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: help@bravosolution.co.uk

— Phone: +44 8003684850

Thanks

(WA Ref:134351)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please see Schedule 4 - Community Benefit - IN FRAMEWORK AGREEMENT WORKS Document for details

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice