CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Courier services. Queen Victoria Hospital NHS Foundation Trust has a requirement for a courier service for the conveyance of bloods and light goods both on a routine basis and as and when required. Light goods include medical records and other documents and medical/pathological specimens, which have a limited life and must be conveyed in special containers. This will include travel both within and outside the District Boundary.

The range of items usually transported, as well as any patient or staff, are as follows:-

— mail (case notes, x-rays, CT scan films, medical records);

— specimens;

— medical equipment;

— goods from pharmacy;

—- liquefied gases;

The list is only indicative of the types of items which need transportation and may be subject to variation or change.

Currently blood runs are carried out 3 times a day at a scheduled time, 7 days a week.

Ad-hocs vary on a monthly basis but can be up to around 70 journeys per month.

Health records vary on a monthly basis but can be up to around 70 journeys a month.

The Contractor will be required to provide a 24 hour service daily, every day during the contract period (Sundays and Bank Holidays included), and the service provided must be promptly executed. Vehicles must be available day and night to provide the service to the Trusts as required.

The Contractor will be expected to meet quality standards based upon the response times defined within the tender documentation.

The proposed contract will commence on the 1st July 2014 and run for a period of 3 years.

There is a Pre-Qualification Questionnaire for this opportunity. On completion of this questionnaire bidders will be short-listed and those who are successful will be invited to tender where a full specification will be made available.

Tenders will be evaluated on Quality 60 %, Commercial 40 %. Full details of the evaluation criteria will be in the tender documentation.

Please complete the PQQ on the Delta system. The deadline for PQQ submission is 12 noon 28th April 2014.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Section III: Legal, Economic, Financial and Technical Information

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

QVTRN/105

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-East-Grinstead:-Courier-services./P842RND363

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/P842RND363

GO Reference: GO-2014328-PRO-5565957

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice