CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

University College Birmingham is based in the heart of Birmingham on the edge of the Jewellery Quarter at Summer Row, Birmingham, B3 1JB. The University provides a mixture of Higher Education and Further Education.

Over a number of years the University has assembled its land in order to enable future campus growth and further modernise its teaching and learning facilities for students through a phased development approach.

Phase 1 of this development is due to be completed Summer 2014.

The University is now embarking upon Phase 2 of this development and seeks full Mechanical and Electrical Design Services (plus BREEAM Consultancy Services) for the construction of the new development on Phase 2 (circa 85,000 square feet) primarily to replace the existing Richmond House, Newhall Street, Birmingham where vocational Further Education (FE) is now undertaken. This will include both a main teaching facility but also provision for car parking (possibly multi-storey) adjacent to that main teaching facility, possibly on a phased basis. Phase 2 will complete the development of the University's facility that will line the street frontages to the cobbled Holland Street and George Street.

The University's vision is to create a UCB active retail street scene along Holland Street, where a number of University facilities / services will be available to the public. George Street will also front a significant element of the c GBP 85,000 square feet development.

All designs must provide for maximum building flexibility, bearing in mind the changing nature of the Further and Higher Education curriculum, new modes of attendance/delivery (particularly part-time), the growth in Apprenticeships, direct work with businesses and on employers' premises. Also, the designs must take into account the general uses of the facility and may need to reflect the need for segregation of student and study types (e.g. Further Education, Higher Education and Post-Graduate Studies) within the overall design, whilst developing core facilities which can commonly serve all modes and levels of study/attendance.

The building(s) must encompass cutting edge environmental and sustainability design. Phase 1 is designed to BREEAM Excellent and EPC Rating ‘B'.

It is envisaged that the successful candidate will be an integral part of a multi-disciplinary design team where the Architect will be the lead design consultant and the team will be led by the Project Manager. The successful candidate will develop the design of the new campus, up to a minimum of the new RIBA Stage 3 (Developed Design) with significant elements designed to Stage 4 (Technical Design) i.e. in old terminology to RIBA Stage E and E+ in parts. At this stage the build contract will be tendered. The Candidate will be required to work very closely with the University's Executive Management Team. It is envisaged that this appointment WILL NOT be novated to the successful works contractor, they will be retained by the client. The role of Mechanical and Electrical Services design will include the full design and specification of required elevators, including capacity studies /analysis and design monitoring post contract including commissioning. The process for the appointment of a main contractor has not yet commenced and will not do so until candidates are appointed and detailed plans are well developed. Candidates must be fully conversant with the design standards and requirements of educational facilities, demonstrating successful design for similar large projects.

It is anticipated that Phase 2 would open for business within 4 years.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

The University reserves the right to request deposits, guarantees or other forms of security.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Particular conditions to which the performance of the contract is subject will be set out in the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

Please see the pre-qualification questionnaire. The University reserves the right to vary this number depending on the expressions of interest received.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Candidates are advised that the University is subject to the Freedom of Information Act 2000 ("the Act"). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The University shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. The University shall not be responsible for any costs, charges or expenses incurred by candidates or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. Bidding and bid costs are entirely at the risk of bidders and will not be refunded by the University under any circumstances. All dates and time periods specified in this notice are only provisional and the University reserves the right to change these. The University reserves the right to not award any or part of this contract.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Regulation 32 (Information about contract award procedures and the application of standstill period prior to contract award) and Regulation 47 (Enforcement of Obligations) of the Public Contracts Regulations 2006 as amended.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice