CONTRACT NOTICE FOR CONTRACTS IN THE FIELD OF DEFENCE AND SECURITY
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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Council of Reserve Forces' and Cadets' Associations |
Holderness House, 51-61 Clifton Street |
London |
EC2A 4EY |
UK |
Mr S Blissitt |
+44 1214275221 |
co-dve@rfca.mod.uk |
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www.rfcacouncil.org.uk
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I.2)
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Type of contracting Authority and Main Activity or Activities
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Yes Council of Reserve Forces' and Cadets' Associations
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Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authoritySupply, Install, Test and Manage Intruder Detection System |
II.1.2)
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Type of service contract3Main site or location of works, place of delivery or performance
UK |
II.1.3)
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Information on framework agreement
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds seven years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
Burglar-alarm systems. Alarm systems. Alarm-monitoring services. Electrical circuit components. Electrical relays. Electrical equipment and apparatus. Electrical supplies and accessories. Electrical circuits. Electrical materials. Electrical installation work. Electrical wiring and fitting work. Upgrade to a number of identified buildings, in order to enhance security within facilities. The system is to provide a fully tested and managed system that is MOD compliant CPNI Enhanced with a Type A Police Response. It will operate a dual path Redcare classic system operating on a Std Rate Number. The system and costs are to include but not limited to supply and issue of a URN if not in existence (this is the exception). All equipment used is to be from the items contained in the CPNI Catalogue of Security Equipment. Details of the panel proposed and whether costs include lease or ownership. Copies of documents relating to the National Security Inspectorate certificate of compliance. Full cover with Alarm Receiving Centre that complies with BS 5979 and is UKAS approved, maintenance logs bi-annual inspections to ensure URN remains current. Maintenance support, annual costs and support supplied under contract. It will also include details of costs not covered under contract to ensure an accountable through life cost - this is to include call out costs. It may also require a GSM Survey across the sites. All works are to be installed to PD 6662:2010 and comply with the requirements of BS 2483:2010.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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31625300 |
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II.1.7)
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Information about subcontracting
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II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scopeExisting Buildings from Basements to single storey constructions are to be enhanced with a CPNI Class 3 System or above, to enhance existing security. Each site will require an initial GSM Survey and scope survey to determine the exact requirement to ensure desired security level is met. The contract will include survey, installation, testing, incorporating a URN, bi-annual inspection (as required), details of maintenance, Alarm Receiving Centre costs if not incorporated. Through life cost for an annotated period. All details of fixing and requirement will be fully detailed in the ITT Documentation. Handover documentation. Earthing and electrical test certificates as required. This is to be read in conjunction with ii 1.5 of this document. |
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600 0002 500 000
GBP |
II.2.2)
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Information about options |
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Provisional timetable for recourse to these options
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II.2.3)
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Information about renewals
1
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II.3)
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Duration of the contract or limit for completion12 |
Section III: Legal, Economic, Financial and Technical Information
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III.1)
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Conditions Relating to the Contract
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III.1.1)
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Deposits and guarantees required
A Parent Company Guarantee and / or a performance bond in a form to be provided by the Ministry may be required. Details will be included in the Tender Documentation.
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III.1.2)
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Main Terms of financing and payment and/or reference to the relevant provisions
Payments will be made in accordance with the Terms and Conditions provided within the Tender Documentation.
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III.1.3)
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Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded
In the event of a group of suppliers submitting an acceptable offer, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a Legal Entity before entering into the contract.
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III.1.4)
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Other particular conditions to which the performance of the contract is subject
The facilities will each have differing access criteria however the successful bidder must commit to detailed planning to co-ordinate and manage within reason access to site. At PQQ Contractors must demonstrate economic and financial status, technical ability, quality assurance, supply chain management structure which is deemed by the Authority critical to the successful outcome of the contract.
a. Quality management system ISO 9001:2008 or equivalent.
b. Environmental Management system ISO 14001 or equivalent.
c. A statement of suppliers annual turnover on works which must demonstrate a minimum turnover of 2 500 000,00 GBP in each of the last 3 financial years.
d. Professional Indemnity Insurance: At a minimum level as specified in the PQQ.
e. Public Liability Insurance. At a minimum level as specified in the PQQ.
The Authority reserves the right to amend any condition related to Security of Information to reflect any changes in National Law or Government Policy. If any contract documents are accompanied by a Security Apects Letter, the Authority reserves the right to Amend the Terms of the Security Aspects Letter to reflect any changes in National Law or Government Policy whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
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III.1.5)
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Information about security clearance
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation
The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
As set out in the PQQ.
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III.2.2)
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Economic and financial standing
(a) Appropriate statements from the economic operator's bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
As set out in the PQQ.
As set out in the PQQ.
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III.2.3)
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Technical and/or professional capacity
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator's technical ability, taking into account in particular that economic operator's skills, efficiency, experience and reliability
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i) the value of the consideration received; (ii) when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where — (a) that person was not a contracting authority, and (b) the certificate referred to in sub-paragraph (c) (iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator's: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator's study and research facilities and quality control measures
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator's educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator's managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract
(i) a statement of the services provider's or contractor's average annual number of staff and managerial staff over the previous three years
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(k) any samples, descriptions and photographs of the goods to be purchased or hired under the contract and certification of the authenticity of such samples, descriptions or photographs
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n) (i) Documentary and auditable evidence required.
Documentary and Auditable evidence required.
As set out in the PQQ's.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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IV.1.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate35 |
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Objective criteria for choosing the limited number of candidates
As set out in the PQQ.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
CS/13/100001-002
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IV.3.2)
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Previous publication(s) concerning the same contract
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Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents
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IV.3.4)
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Time-limit for requests to participate 02-06-2014
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates 9-6-2014
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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Section VI: Complimentary Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the Gov.uk website provides information on the new GSC.
https://www.gov.uk/government/publications/government-security-classifications
The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: N3ZC6VAUUR.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.
GO Reference: GO-2014423-DCB-5624919.
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
Ministry of Defence, Agencies/Misc |
Abbey Wood |
Bristol |
BS34 8JH |
UK |
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+44 1179132548 |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
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VI.5)
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Dispatch date of this Notice 23-04-2014 |