CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Barrow Borough Council (BBC) is responsible for the maintenance and repair of approximately 3 000 residential homes. BBC aim to ensure high quality repairs and maintenance that are free from defects, are completed within the requisite time-scales and are undertaken by competent operatives who work in a safe and efficient manner.

BBC wishes to procure and enter into 2 contracts for the completion of responsive repairs and gas maintenance and repair to residential properties. The services covered by this procurement are essential to the operation of BBC's housing management service. The successful bidder (s) will be expected to work in the spirit of partnership to deliver a tangible and consistent improvement in the services.

The procurement is divided into 2 Lots that cover the separate service areas. Bidders will be permitted to tender for 1 or both of the Lots.

The Lots are as follows —

Lot 1 — Responsive repairs;

Lot 2 — Gas servicing, maintenance and repair.

Full details about the contracts that are to be awarded, along with how Bidders can participate in the procurement, are set out in the invitation to tender documents. Bidders are instructed to ensure that they read all the documents that comprise the invitation to tender guidance when deciding to bid and when completing their tender.

Bidders should note that BBC and PP will be hosting a Bidders Event on Wednesday 1.4.2015 in Barrow Town Hall from 10:30-13:00. The purpose of the event will be to provide an overview of the opportunity and the procurement process through which the successful Contractor(s) will be appointed. Attendance at the event is optional and Bidders will be able to bring a maximum of 3 representatives. Bidders are advised to ensure that the attendees include the member of staff who is responsible for both the completion and the authorisation of their bid. Further details about the event including how to register, can be found in Document F. Registration should be completed no later than Monday 30.3.2015 at 17:00.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

In accordance with Regulation 55, 87 and Chapter 6 of the Public Contracts Regulations 2006 (as amended).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

This Lot is for a responsive repair and maintenance service to occupied and unoccupied residential properties. The contract that is awarded pursuant to this procurement will cover the delivery of a high quality responsive repair, maintenance and improvement service. Bidders should note that BBC would like to move from a schedule of rates model to a price per property model within the first 3 years of the contract. Full details about this are set out in the invitation to tender.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot is for a gas servicing, maintenance and repair service to occupied and unoccupied properties. The contract that is awarded pursuant to this procurement will cover the delivery of a call out, maintenance, servicing, repair and component replacement service for gas central heating, hot water systems and miscellaneous gas appliances.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

4)

Indication about different contract dates

5)

Additional Information about lots