CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Kent County Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Commercial Services is one of the largest trading organisations of its kind in the UK with a turnover currently in excess of 600 000 000 GBP pa and employing over 800 people from its base in Kent. With its Schools Supplies Division set up nearly 70 years ago by Kent County Council, it has grown organically since then to supply an ever-increasing range of best value goods and services to other publicly funded organisations. These include local government, education establishments, the care sector and emergency services.

LASER Energy Buying Group (LASER) was established as part of Commercial Services in 1989, in response to the increasing competitiveness of the deregulated energy markets and now provides complete energy solutions to 160 Local Authorities and other Public Sector bodies throughout the UK.

Kent County Council (the Council) is the largest local authority in England covering an area of 3 500 square kilometres. It has an annual expenditure of over 1 bn GBP on goods and services and a population of 1 300 000. The Council provides a wide range of personal and strategic services on behalf of its residents, operating in partnership with 12 district councils and 289 parish/town councils.

In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, LASER wishes to create a Framework Agreement (the Agreement) for the supply, delivery and installation of LED Lighting, Fixtures and Fittings.

Other public bodies will have access to this Agreement but may only do so with the agreement of LASER. Those organisations who may wish to access this Agreement will be members, affiliates and associates of the CBC Group, the Pro5 Group, the Police Service, the Fire Service, the NHS & NHS Trusts, third sector organisations, academic centres (including Academies), publicly funded organisations and publicly owned private companies, operating within the geographic boundaries of the United Kingdom, Channel Islands and Northern Ireland.

Full details of the classification of potential Contracting Bodies and Customer's geographical areas and organisation classifications are detailed as follows:

Regions in England: Main Regions: East Midlands; West Midlands; East of England; South East; South West; North West; North East; Yorkshire & Humber; London or to individual administering Councils. See link:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Northern Ireland: Administered across 26 Districts of Northern Ireland. See link:

http://www.nidirect.gov.uk/local-councils-in-northern-ireland

Scotland: Administered across 32 Council areas. See link:

http://www.cosla.gov.uk/scottish-local-government

Wales: Administered across 22 Council areas. See link:

http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en

Classification of Customer Organisations

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Educational Establishments: Nursery School, Primary School, Middle or High School, Secondary School, Academy, Special School, Pupil Referral Unit (PRU), Further Education College, University. See links:

http://www.schoolswebdirectory.co.uk/index.php

http://www.ukschoolsdirectory.net

www.education.gov.uk/edubase

www.hefce.ac.uk

http://www.universitiesuk.ac.uk/aboutus/members/Pages/default.aspx

Police, Fire & Rescue & Maritime & Coastguard Agency Emergency Services:

See links:

http://www.police.uk/forces.htm

http://www.fireservice.co.uk/

http://www.nifrs.org/

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

NHS Bodies, the HSC (Northern Ireland) and Ambulance Services:

See links:

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.hscni.net/index.php?link=trusts

http://www.show.scot.nhs.uk/organisations/index.aspx

http://www.scottishambulance.com/AboutUs/HowWeOrganised.aspx

http://www.wales.nhs.uk/nhswalesaboutus/structure

Central Government Departments & their Agencies:

See link:

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

Registered Charities:

See links:

http://apps.charitycommission.gov.uk/showcharity/registerofcharities/RegisterHomePage.aspx

http://www.oscr.org.uk/charities/search-scottish-charity-register

http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm

Registered Social Landlords: Government-funded, not-for-profit organisations that provide affordable housing. They include housing associations, trusts and cooperatives. See link:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.nhfdirectory.co.uk

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

Scotland: Administered across 32 Council areas. See link:

http://www.cosla.gov.uk/scottish-local-government

Wales: Administered across 22 Council areas. See link:

http://wales.gov.uk/topics/localgovernment/?skip=1&lang=en

Tenderers are advised that the Contracting Authority, its affiliates and/or authorised users, reserve the right to supply the tendered products, services and or commodities to companies or organisations directly that have a majority public sector ownership or acting in a contractual capacity (i.e. Outsourced) on behalf of the accessible organisations by any of the bodies referred to in the document during the Agreement period as stated in this document.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

Y14064

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

This opportunity will be completed electronically via ProContract, a site run by Due North. Interested organisations should go to www.kentbusinessportal.org.uk to register and express interest. Once you have successfully expressed interest via the portal you will be sent an email directing you to the ProContract site from which you will be able to access and download the invitation to tender documentation and any other relevant information. This email should be retained, as it will contain your direct link to the ProContract portal, for information purposes only the link is www.kentbusinessportal.org.uk/procontract/supplier.nsf do not use this link now. Tenderers should also note that final submissions must be made via ProContract, no other submission route is permitted. Failure to follow this path will result in the tender submission being disregarded. Any questions or clarifications must be submitted through the ProContract portal no later than 11.5.2015. The Contracting Authority will endeavour to answer all questions and clarification requests prior to the submission date, however those received after the 11.5.2015 may not be answered. All documents pertaining to this opportunity will be available for download via the ProContract portal from the outset. Please ensure you are able to download all files immediately after accessing the ProContract portal. The Agreement will continue for a maximum period of 4 years unless terminated in accordance with the Conditions of Contract. The Agreement will be subject to annual review, the outcome of which will determine the continuation of the Agreement for a further year up to the maximum period mentioned. The Contracting Authority may also cancel the process without liability. Variants Tenderers may submit products that may differ in size or other stated characteristics but must ensure that any alternative product as a minimum meets the stated specification. An example might be: a 5ft LED is requested the tenderer may offer an alternate length as long as the alternate product has similar characteristics to that stated.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent

ANNEX B

Information About Lots

1)

Short Description

Supply of LED Lighting, Fixtures and Fittings.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Please see tender document for further details.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Installation of LED Lighting, Fixtures and Fittings.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Please see tender document for further information.

4)

Indication about different contract dates

5)

Additional Information about lots