CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Fire and Rescue Services in the United Kingdom

Ministry of Defence

Police Forces in the United Kingdom

NHS Bodies England

Scottish NHS Bodies

NHS Wales

Northern Ireland DHSSPS

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

In accordance with best procurement practice, EU and UK Procurement Directives and Regulations and the Authority's service order, the Authority is seeking to choose a Tenderer(s) by competitive tender through the Competitive with Negotiation Procedure for the Provision of Personal Protective Equipment for Fire fighters.

Fire and Rescue Services within the UK intend to collaboratively tender for the Provision of Personal Protective Equipment for Fire fighters. The items to be provided under the framework are:

Fire fighters PPE

· Fire Tunic

· Fire Trouser

· Fire Hood

· Helmet

· Fire Boot

— Rubber Boot

· Fire Glove

· Rescue Glove

— Layered Jacket

— Rescue Jacket

Urban Search and Rescue (USAR)

— Two piece coverall

— Helmet

— Boot

— Chainsaw Boot

— Glove

— Wet Weather Clothing

This collaborative procurement project is being led by Kent & Medway Towns Fire Authority (‘the Authority’) on behalf of all Framework participants.

This tender is for a single supplier framework arrangement with the successful tenderer providing all of the above items delivered by the following options:

· Fully Managed Service with Personal Issue PPE

· Fully Managed Service with Non Personal Issue PPE

· Purchase Only

It should be noted by all interested parties that the successful tenderer must be able to provide all of the required items and services. Tenders for only a selection of items or options will not be considered.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Tenderers should refer to the Invitation to Tender documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

Tenderers should refer to the Invitation to Tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Tenderers should refer to the Invitation to Tender documentation.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

In accordance with best procurement practice, EU and UK Procurement Directives and Regulations, the Authority is seeking to choose a Tenderer by competitive tender through the Competitive with Negotiation Procedure for the Provision of Personal Protective Equipment for Fire fighters.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

C15041

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Contractors interested in this opportunity should register on the Kent Business Portal (www.kentbusinessportal.org.uk) and express interest. The Kent Business Portal (ProContract) is an electronic tendering site run by Due North. Once you have successfully registered and expressed interest in the opportunity via the Portal you will be sent an e-mail containing a direct link to the opportunity on the ProContract site. You will then be able to download the Pre-Qualification Questionnaire (PQQ) and other associated ITT documentation. It is a requirement that the PQQ is completed electronically and returned via the Kent Business Portal. No other submission route is permitted. Failure to follow this path may result in the PQQ submission being disregarded. Tenderers should be aware that the Kent & Medway Towns Fire Authority has uploaded relevant ITT documentation on the Kent Business Portal for tenderers' information. Tenderers should be aware that the associated ITT documentation is provided for information only. Tenderers are not required to complete and return the tender document at this stage. Only tenderers who have been advised that they have successfully completed the PQQ stage will be invited to submit a tender return. Instructions for submission of the tender document will be contained within the Invitation to Tender documentation. Kent and Medway Towns Fire Authority will incorporate a standstill period at the point information on the award of the Framework is communicated to tenderers. The notification will provide information on the award decision. The standstill period which will be for a minimum of 10 calendar days provides time for unsuccessful tenderers to challenge the award decision before the Framework is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent