CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

To appoint a service provider to carry out the following services:

Lot 1 — External gutter clearing and cleaning to the Contracting Authority's houses, flats and communal areas within residential housing sites/schemes.

Lot 2 — Internal and external window cleaning to the Contracting Authority's houses, flats and communal areas within residential housing sites/schemes.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

All deposits and guarantees required will be set out in the tender documentation.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

All financing conditions and payment arrangements will be set out in the tender documentation.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

No specific legal form is required, but the contracting authority reserves the right to require a lead economic operator to undertake primary contractual liability for the contract or to require that each economic operator becomes jointly and severally responsible for the contract before acceptance.

III.1.4)

Other particular conditions to which the performance of the contract is subject

Under the Public Services (Social Value) Act 2012 the contracting authority must consider: a) How what is proposed to be procured might improve the economic, social and environmental well being of the area where it exercises its functions b) How in conducting the process of procurement, it might act with a view to securing that improvement Accordingly the subject matter of the contract has been scoped to take into account the priorities of the contracting authority relating to economical, social and environmental well being. These priorities are described in the tender documentation and are reflected in environmental and social characteristic in the evaluation criteria for the award of the contract.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

All conditions and minimum requirements will be set out in the tender documentation and all responses will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

All conditions and minimum requirements will be set out in the tender documentation. The tender responses will be reviewed by the Contracting Authority in accordance with the evaluation criteria set out.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Interested companies can access the documentation at www.advantageswtenders.co.uk (free of charge). Detailed instructions can be found under the ‘useful downloads’ tab in http://www.yhg.co.uk/AboutUs/SuppliersandProcurement.aspx Companies wishing to participate must download the tender documentation, complete it submit it by the submission time and date detailed in IV.3.4) The tender documentation will be available 24 hours after publication on the TED website. If the applicant considers that any information supplied by him/her is either commercially sensitive or confidential in nature then this should be highlighted and the reasons for its sensitivity given. The Contracting Authority shall under no circumstances be responsible for the costs or expenses of any economic operator arising from the participation in this procurement.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will incorporate a standstill period at the point information on the award of the contract is communicated to the economic operators. The notification will provide the full required information on the award decision and details of the person to contact should you have any queries. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful economic operators to challenge the award decision before the contract is entered into. Any tenderer wishing to appeal the decision to award the contract, or after the award of the contract appeal the award of the contract, shall have the rights set out in the Public Contracts Regulations 2015.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

III)

Address and contact points to which Tenders/Requests to Participate must be sent