VOLUNTARY EX ANTE TRANSPARENCY NOTICE

Section I: Contracting Authority/Entity

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

STORM Command and Control expansion for the Strategic Alliance.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves a framework agreement

II.1.4)

Short description of the contract or purchase(s)

Purchase of additional licenses by Devon and Cornwall Police for its Sopra-Steria STORM system to support the Strategic Alliance with Dorset Police.

II.1.5)

Common Procurement Vocabulary (CPV)

II.1.6)

Contract covered by the government procurement agreement (GPA)

II.2)

Total final value of the contract(s)

II.2.1)

Total final value of the contract(s)

Section IV: Procedure

IV.1)

Type of procedure

IV.1.1)

Type of procedure

IV.2)

Award criteria

IV.2.1)

Award criteria

IV.2.2)

An electronic auction has been used

IV.3)

Administrative information

IV.3.1)

File reference number attributed by the contracting authority

1380 - C

IV.3.2)

Previous publication(s) concerning the same contract

Other previous publications

Section V: Award of contract

Contract No:

 Lot Number: 

 Title: 

V.1)

Date of contract award decision:

V.2)

Numbers of offers received:

V.3)

Name and address of economic operator to whom the contract has been awarded

V.4)

Information on value of contract

V.5)

The contract is likely to be subcontracted

Short description of the value/proportion of the contract to be subcontracted

Section VI: Complementary Information

VI.1)

Contract related to a project and/or programme financed by community funds?

VI.2)

Additional Information

VI.3)

Procedures for appeal

VI.3.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.3.2)

Lodging of appeals

VI.3.3)

Service from which information about the lodging of appeals may be obtained

VI.4)

Dispatch date of this Notice

Annex D1 – General procurement

Justification for the award of the contract without prior publication of a contract notice in the Official Journal of the European Union (OJEU)
Directive 2004/18/EC

a) No tenders or no appropriate tenders in response to:

	Open procedure
	Restricted procedure

b) The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive (for supplies only).

c) The works/goods/services can be provided only by a particular tenderer for reasons that are:

	Technical
	Artistic
	Connected with the protection of exclusive rights

d) Extreme urgency brought about by events unforeseeable by the contracting authority and in accordance with the strict conditions stated in the Directive.

e) Additional works/deliveries/services are ordered under the strict conditions stated in the Directive.

f) New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive.

g)Service contract awarded to the successful candidate or one of them after a design contest.

h) For supplies quoted and purchased on a commodity market.

i) For the purchase of supplies on particularly advantageous terms:

	from a supplier which is definitely winding up its business activities
	from the receivers or liquidators of a bankruptcy, an arrangement with creditors or a similar procedure.

j) All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or unacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria.

Other justification for the award of the contract without prior publication of a contract notice in the OJEU:

k) The contract has as its object services listed in Annex B of Directive 2004/18/EC or in Annex XVII B of Directive 2004/17/EC

l) The contract falls outside the scope of application of the relevant directive.

In addition to the box(es) ticked above please explain in a clear and comprehensive manner why the award of the contract without prior publication of a contract notice in the OJEU is lawful, stating in any case the relevant facts, and, as appropriate, the conclusions of law in accordance with the articles in the relevant Directive (500 words maximum):

It is considered that this contract must be placed using the negotiated procedure without prior publication pursuant to Regulation 32(2)b) of the Public Contracts Regulations 2015 as to place the contract with another supplier at this juncture would result in disproportionate and significant additional costs to the Forces. It would also lead to unacceptable technical issues and difficulties and could lead to delay and disruption to key areas of public safety, including relating to emergency incidents, potentially endangering the public. The Police Reform and Social Responsibility Act 2011 created a legal duty on chief officers and policing bodies to keep collaboration opportunities under review and to collaborate where it is in the interests of the efficiency or effectiveness of their own and other police force areas. Devon and Cornwall Police (DCP) and Dorset Police (DP) have signed a formal Strategic Alliance Agreement (SAA) under the terms of this Act. The Agreement identifies that the 2 Forces will work together as preferred partners to preserve, safeguard and where possible, transform our service to the public, with the stated aims of: a) acting as a lever for change for both Forces; b) Whenever possible, ‘services should be integrated and delivered through a single team and streamlined management structure, unless proven inefficient or ineffective to do so’; and c) To deliver significant cost reduction. The Command and Public Contact (CPC) function is a business area that fits with these aims. This function is the core unit that receives contact from the public e.g. emergency 999 calls and then despatches appropriate resource to deal with incidents. CPC uses several different software products to deliver its function, 1 of which is the software to electronically assess resource availability and despatch appropriate and available resource. Within DCP it uses the Sopra–Steria STORM product, which was procured via an OJEU tendering exercise and has a further 2 years remaining under its contract. DP currently uses an in-house developed and support solution but this is now at the end of its economic life and requires replacement. Both Forces have accepted a business case to create 1 CPC function operating as a single service model. In order to enable this and maximise efficiencies, the 2 Forces will need to use the same software product for the resource assessment and despatch function. This is required to mitigate against public safety implications which would be caused through delays in operators needing to access different software system, depending on the geographic area a call came from. In order to facilitate this single system approach DCP will be procuring an expansion of its existing licenses for the STORM product to cover its use by both DCP and DP.