CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Lancashire.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

North of England Commissioning Support (NECS) on behalf of NHS England, Lancashire wish to Invite bidders to participate in a Pre-Qualification Questionnaire for the provision of a Health and Social Care Service in the following prisons within Lancashire:

— HMP Garth and HMP Wymott (Lot 1);

— HMP Kirkham, HMP Lancaster Farms and HMP Preston (Lot 2).

It should be noted that due to the Government's Prison Reform Programme, it may be the case that in the future of some of the prisons that are to be provided with services under this procurement process may be either closed or extended for additional capacity on existing sites.

The contract will be for 5 years with the option to extend at the discretion of NHS England Lancashire subject to satisfactory contractual and financial performance.

The Contracting Authority therefore reserves the right to make future variations to any of the contracts awarded through this procurement process, for example (but not limited to) increasing or decreasing the value of services and/or changing the sites for the services or any other variations required to take account of the Government's Prison Reform Programme.

Under the Public Services (Social Value) Act 2012, the contracting authority must consider how what is proposed to be procured might improve the economic, social and environmental well-being of the relevant area and how, in conducting the process of procurement, it might act with a view to securing the improvement. Accordingly, the subject matter of the contracts have been scoped to take into account the priorities of the Contracting Authorities relating to ‘economic, social, and environmental well-being’.

It should also be noted that TUPE will apply to this agreement, further information will be made available at the relevant time.

The basic principles of the restricted procurement route will be followed for this procurement to test the capacity, capability and technical competence of Tenderers in accordance with Part B regime of The Public Contracts Regulations 2006 (as amended). Regulation 120 of the Public Contracts Regulations 2015 provides for a temporary exemption for NHS healthcare procurements before 18.4.2016.

NECS is utilising an electronic tendering system to manage this tender process and communicate with potential providers. Accordingly, there will be no hard copy documents issued to potential providers and all communications with NECS, including your tender submission, will be conducted via the portal https://In-tendhost.co.uk/necs hosted by (In-Tend), the managed service provider for the NECS electronic tendering system.

Express Interest:

To express an interest in participating in this Pre-Qualification Questionnaire exercise, please register on the electronic tendering portal, which can be found at https://in-tendhost.co.uk/necs Once registered, you will be able to view details of the tender opportunity by selecting the ‘Tenders’ tab, and then selecting ‘Current’, scroll down through the tender lists until you come to ‘Pre-Qualification Questionnaire — Health and Social Care Services in Lancashire Prisons’. To view further information on this specific opportunity, click the button marked ‘View Details’. From this area, you will be able to express your interest in this opportunity by selecting the button marked ‘Express Interest’.

Please note that it is free to register on the portal, which can be accessed at any time of day as long as you have a working internet connection.

If you require further assistance, a help guide can be found on the portal by clicking on the tab marked ‘Guidance for Suppliers’. Alternatively, (should potential providers have any queries) a dedicated help-desk is available and can be contacted on 0844 2728810 Monday to Friday 8:00 to 17:00 or email: support@in-tend.co.uk

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

As per Document 1, Invitation to Participate: Pre-Qualification Questionnaire. If fewer than 5 providers bid all will be taken to the next stage.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NHSE89

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

It is expected that he PQQ documentation will be available for download from https://In-tendhost.co.uk/nec no later than the 22.4.2016.

(MT Ref: 174050).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

The Contracting Authority will act in accordance with regulation 32 and Part 9 of the Public Contract Regulations 2006 (SI 2006 No 5) as amended by the Public Contract (Amendment) Regulations 2009 (SI 2009 No 2992). Part 9 of these regulations provides for appeals to be made to the High Court subject to the time limitations and other required procedural steps. The rules relating to appeal are complex and a dissatisfied tenderer is advised to take their own prompt legal advice.

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

II)

Address and contact points from which specifications and additional documentation may be obtained

ANNEX B

Information About Lots

1)

Short Description

Provision of Health and Social Care Services for HMP Garth and HMP Wymott.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of Health and Social Care Services for HMP Garth and HMP Wymott. The funding envelope for this lot is approx 5 600 000 GBP with a total value of 39 200 000 GBP. This excludes Social Care which will be charged on an hourly rate.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

Provision of Health and Social Care Services for HMP Kirkham, HMP Lancaster Farms and HMP Preston.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Provision of Health and Social Care Services for HMP Kirkham, HMP Lancaster Farms and HMP Preston. The funding envelope for this lot is approx 7 700 000 GBP with a total contract value of 53 900 000 GBP. This excludes Social Care which will be charged on an hourly rate.

4)

Indication about different contract dates

5)

Additional Information about lots