CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Aberdeen City Council

Aberdeenshire Council

Angus Council

Argyll and Bute Council

City of Edinburgh Council

Clackmannanshire Council

Comhairle nan Eilean Siar

Dumfries and Galloway Council

Dundee City Council

East Ayrshire Council

East Dunbartonshire Council

East Lothian Council

East Renfrewshire Council

Falkirk Council

Fife Council

Glasgow City Council

Highland Council

Inverclyde Council

Midlothian Council

Moray Council, The

North Ayrshire Council

North Lanarkshire Council

Orkney Islands Council

Perth and Kinross Council

Renfrewshire Council

Scottish Borders Council

Shetland Islands Council

South Ayrshire Council

South Lanarkshire Council

Stirling Council

West Dunbartonshire Council

West Lothian Council

Audit Scotland

Residential Social Landlords

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

Areas covered by organisations named in the Framework Documents.

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Scope of Work

The Framework is primarily intended to support the on-going house building programme, and this is anticipated to form the bulk of all call-offs.

However, the WHG property portfolio has a wider range of building types and assets, so call offs may also be made for other types of work, including:

Non-domestic new builds (new housing offices, community facilities, halls etc.);

Alterations to existing non-domestic properties;

Alterations or works to domestic properties;

Remedial or maintenance works to domestic and non-domestic properties.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=426805

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

Parent Company guarantees and Bonds may be sought.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

(1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.

(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.

(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

RGN001-309

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Where Subcontractors are proposed, a PQQ may be sought from each relevant sub contractor.

(SC Ref: 426805).

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX B

Information About Lots

1)

Short Description

This Lot is intended to be used where the primary requirement is for architectural design services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Architectural services including New Build and Refurbishment projects for both residential and commercial properties; design and specification.

Specialist conservation services (normally accredited).

Dimension, Condition and Fabric Surveys.

Interior Design schemes and services.

Assessment and reporting of Access/Disability Design and Audits to DDA Compliance.

Landscape Architecture schemes and services.

Acoustic schemes and services.

Design and/ or supply of presentation and related material.

Physical models of proposed or existing Buildings and or surrounding environment,

BIM, CAD models and visualisations.

Overall project management experience.

Services in accordance with The Construction (Design and Management) Regulations 2015 (CDM 2015).

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot is intended to be used where a specific requirement for Landscape Architects (e.g. large scale environmental improvements or a very large external element of work) is required.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Where Landscape works are to be provided as part of an overall design scheme, it is anticipated that Lot 1 will be used.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot contains all the major types of Engineering. It is anticipated that the primary call-off will be for Civil & Structural engineering, with the other types of engineering being secondary or Low Value requirements in support of an overall project requirement.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Design and specification of External and groundwork's, works to bridges, decks, roads, paving etc. Drainage and SUDS, services, geotechnical works, reporting and assessment, demolitions, remediation of contaminated sites, design of foundations and retaining structures.

Structural specification, design & certification, reporting and assessment, demolitions, remediation of contaminated sites, design of foundations and retaining structures.

Design and specification of all Domestic and non-domestic mechanical and heating services, utilities (gas, water etc.), AC plant, etc. reporting and assessment.

Design and specification of all electrical Domestic and non-domestic services and utilities, telecoms, street and public lighting reporting and assessment.

Provision of SERC Certificates and associated services.

Fire Engineering Services, such as but not limited to Fire Risk Assessment, Fire Ratings, reporting etc.

Services in accordance with The Construction (Design and Management) Regulations 2015 (CDM 2015).

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot contains the requirements for the QS and Employers Agent.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Employers Agent services for Design and Build, performance/progress monitoring and reporting,

Preparation of BOQ's CSA, Employers Requirements, Contract, probable & budget costs, reporting and analysis,

Analysis of claims,

Life Cycle Services to determine the lowest cost of ownership of fixed assets during the assets' economic life,

Cost Management Services / Predictability and control of costs,

Project Management Services,

Risk Management Services,

Energy Evaluation Services for domestic and non-domestic properties such as Home Energy Audits etc.

Assessment of abnormal development costs, negotiation with third parties including vendors, developers, funders, preparation of costs for third parties, procurement strategy and producing contract documentation, arranging appropriate Insurances, VAT advice.

Tender assistance and tender outcome reporting.

Services in accordance with The Construction (Design and Management) Regulations 2015 (CDM 2015).

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot is intended to be used to support WHG where specific Planning, Urban Design, Master Plan, Economic, Retail or Housing Studies are required.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Strategic Planning,

Urban Design and Master Plan, Economic,

Retail or Housing Studies.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot is intended to be used to support WHG where specific advice concerning property management, valuation, survey or report is required.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Property management, valuation, survey and report.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot will consist of entire design teams of Architects, Engineers and the QS.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Architectural Services.

Engineering Services.

QS Services.

4)

Indication about different contract dates

5)

Additional Information about lots

ANNEX B

Information About Lots

1)

Short Description

This Lot will be used for site inspection services.

2)

Common Procurement Vocabulary (CPV)

3)

Quantity or scope

Site Inspection Services.

4)

Indication about different contract dates

5)

Additional Information about lots