The buyer is not using this website to administer the notice.

To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

You are viewing an expired notice.

Summary

OCID:
Published by:: The North East Procurement Organisation
Authority ID:: AA21583
Publication date:: 22 April 2016
Deadline date:: 27 May 2016
Notice type:: Contract Notice
Has documents:: No
Has SPD:: No
Has Carbon Reduction Plan:: N/A

Abstract

This Framework is for the supply of Grounds Maintenance Equipment in standard production form covering all products supplied by the successful bidder(s). This includes ancillary equipment and factory/dealer fitted options. The tender is divided into 6 lots of core items which are:

Lot 1 Hand Held Mechanised Equipment;

Lot 2 Walk Behind Pedestrian Mowers;

Lot 3 Ride-on Mowers;

Lot 4 Ground Care Ancillary Equipment;

Lot 5 Tractor Driven Mowers;

Lot 6 Utility Vehicles.

Tenderers are invited to submit bids for 1 or more lots.

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

Official Name: North East Procurement Organisation
Postal Address: The Guildhall, Quayside
Town: Newcastle upon Tyne	Postal Code: NE1 3AF	Country: UK
For the attention of: Mr Keith Lamb	Telephone: +44 1912613918
E-Mail: keith.lamb01@nepo.org	Fax:
General Address of the contracting authority (URL) http://www.qtegov.com Address of the Buyers Profile (URL) http://www.qtegov.com Electronic access to information http://www.qtegov.com Electronic submission of tenders and requests to participate http://www.qtegov.com

Further information can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.I
Specifications and further documents can be obtained at:	As in above mentioned contact point(s) Other: Please complete Annex A.II
Tenders or requests to participate must be sent to:	As in above mentioned contact point(s) Other: Please complete Annex A.III

I.2)

Type of contracting Authority and Main Activity or Activities

	Ministry or any other national or federal authority, including their regional or local sub-divisions
	National or federal agency/Office
	Regional or local Authority
	Regional or local Agency/Office
	Body governed by public law
	European Institution/Agency or International Organisation

	General public services
	Defence
	Public order and safety
	Environment
	Economic and financial affairs
	Health
	Housing and community amenities
	Social protection
	Recreation, culture and religion
	Education

The contracting authority is purchasing on behalf of other contracting authorities: Yes

Hartlepool Borough Council

Middlesbrough Council

Newcastle City Council

North Tyneside Council

Redcar & Cleveland Borough Council

South Tyneside Council

Sunderland City Council

Durham County Council

Darlington Borough Council

Gateshead Council

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

NEPO214 Grounds Maintenance Equipment.

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

Purchase		Rent		Lease
Hire-purchase		Combination of these

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

NUTS Code UKC

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Maximum number:30

Duration of the framework agreement

Period in year(s):4

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Range between 7 000 000and 10 000 000Currency: GBP

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

Lot 1 Hand Held Mechanised Equipment;

Lot 2 Walk Behind Pedestrian Mowers;

Lot 3 Ride-on Mowers;

Lot 4 Ground Care Ancillary Equipment;

Lot 5 Tractor Driven Mowers;

Lot 6 Utility Vehicles.

Tenderers are invited to submit bids for 1 or more lots.

II.1.6)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

Yes

Tenders may be submitted for:

one lot only

one or more lots

all lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

Lot 1 Hand Held Mechanised Equipment;

Lot 2 Walk Behind Pedestrian Mowers;

Lot 3 Ride-on Mowers;

Lot 4 Ground Care Ancillary Equipment;

Lot 5 Tractor Driven Mowers;

Lot 6 Utility Vehicles.

Tenderers are invited to submit bids for 1 or more lots.

NEPO is a Central Purchasing Body as defined in the Public Contract Regulations 2015 (PCR15). This means that NEPO may provide central purchasing activity on behalf of Contracting Authorities.

The agreement will be available for use by all NEPO Members within the North East region. A list of member organisations is available at:

www.nepoportal.org

This agreement will also be made available to all current and future NEPO Associate Members throughout the North East region. A list of current NEPO Associate Members is available at:

https://www.qtegov.com/systems/nepocms.nsf/vLiveDocsTitle/Current%20Associate%20Members

NEPO intends to make the resulting agreement available for use by all Contracting Authorities throughout the North East region (as defined by the Public Contracts Regulations 2015) including but not limited to Government Departments and their Agencies, Non-Departmental Public Bodies, Central Government, NHS Bodies, Local Authorities, Emergency Services, Coastguard Emergency Services, Educational Establishments, Registered Social Landlords and Registered Charities who have a need to purchase the above services.

Please see the following websites for further details:

http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm

http://www.education.gov.uk/edubase/home.xhtml

http://www.schoolswebdirectory.co.uk/localauthorities.php

http://www.ukschoolsdirectory.net

https://www.gov.uk/find-school-in-england

apps.deni.gov.uk/appinstitutes/instmain.aspx

https://www.gov.uk/government/publications/open-academies-and-academy-projects-in-development

http://unistats.direct.gov.uk/institutions/

http://www.hefce.ac.uk/workprovide/unicoll/heis/

http://www.hefce.ac.uk/workprovide/unicoll/fecs/

http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm

https://www.gov.uk/government/organisations

http://www.dsdni.gov.uk/index/dsd_contact_us/dsd_our_offices.htm

http://www.ons.gov.uk/ons/publications/re-reference-tables.html?edition=tcm%3A77-336664

http://www.police.uk/forces.htm

http://www.police-information.co.uk/index.html

http://www.mcga.gov.uk/c4mca/mcga07-home.htm

http://www.fireservice.co.uk/information/ukfrs

http://www.fire.org.uk/fire-brigades.html

http://www.charity-commission.gov.uk/About_us/Regulation/Registering_charities_index.aspx

http://www.oscr.org.uk/

http://www.idea.gov.uk/idk/core/page.do?pageId=7175736

http://apps.charitycommission.gov.uk/Showcharity/RegisterOfCharities/registerhomepage.aspx

http://www.communities.gov.uk/newsroom/factsandfigures/housingplanning1/facts/socialhousing/?id=1822644

Organisations wishing to access the NEPO agreement will be required to register as a NEPO Associate Member in the first instance.

II.2.2)

Options

This framework is for a period of 24 months with the option to extend for a further 2 x 12 month periods.

Provisional timetable for recourse to these options

24 months (from award of the contract)

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

48 months (from award of the contract)

II.3)

Duration of the contract or limit for completion

Period in month/s: 48(from the award of the contract)

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

As specified within Tender.

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

As specified within Tender.

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

As specified within Tender.

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met:

As specified within Tender.

III.2.2)

Economic and financial capacity

Information and formalities necessary for evaluating if requirements are met:

As specified within Tender.

Minimum level(s) of standard possibly required

As specified within Tender.

III.2.3)

Technical capacity

Information and formalities necessary for evaluating if requirements are met:

As specified within Tender.

Minimum level(s) of standard possibly required

As specified within Tender.

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service?

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 30

Objective criteria for choosing the limited number of candidates

It is envisaged that a maximum of 5 providers will be appointed to each of the 6 lots on ranked basis.

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

A) Lowest Price No

B) The most economically advantageous tender in terms of:

B1) Criteria as stated in contract documents: Yes

B2) Criteria as stated below: No

Criteria

Weighting

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

NEPO214

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

Obtainable until 27-05-2016 12:00

Price (where applicable) Currency:

Terms and method of payment:

IV.3.4)

Time-limit for receipt of tenders or requests to participate

27-05-2016 12:00

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

Estimated date

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender

IV.3.8)

Conditions for opening tenders

Persons authorised to be present at the opening of tenders (where applicable)

Legal representatives of Gateshead Council.

Date: 27-5-2016 14:00
Place

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

48 months.

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

No

If yes, indicate the project/programme and any useful reference

VI.3)

Additional Information

The opportunity can be accessed via the NEPO eTender system. Suppliers wishing to be considered for this contract must register their expression of interest and submit a tender through the NEPO eTender system. If not already registered, candidates should register on the NEPO eTender system at: https://www.qtegov.com/procontract/supplier.nsf/frm_supplier_registration_wizard_introduction?openform Any queries regarding the procurement process or tender documents must be raised no less than 4 days before the tender return date, through the Q and A section on the NEPO eTender system. For any support in submitting your expression of interest or tender response, please contact the NEPO Portal help desk at +44 1912613940 or info@nepoportal.org There are a number of help guides available on the portal. Reading these will assist the supplier in completing and submitting their responses.

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Official Name: North East Procurement Organisation
Postal Address: Guildhall, Quayside
Town: Newcastle upon Tyne	Postal Code: NE1 3AF	Country: UK
E-Mail: keith.lamb01@nepo.org	Telephone: +44 1912613918
Internet address (URL): www.nepo.org	Fax:

Body responsible for mediation procedures

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

VI.4.3)

Service from which information about the lodging of appeals may be obtained

Official Name:
Postal Address:
Town:	Postal Code:	Country:
E-Mail:	Telephone:
Internet address (URL):	Fax:

VI.5)

Dispatch date of this Notice

18-04-2016

ANNEX A

Additional Addresses and Contact Points

I)

Address and contact points from which further information can be obtained

Official Name: North East Procurement Organisation
Postal Address: The Guildhall, Quayside
Town: Newcastle upon Tyne	Postal Code: NE1 3AF	Country: UK
For the attention of: Mr Keith Lamb	Telephone: +44 1912613918
E-Mail: keith.lamb01@nepo.org	Fax:
Internet Address (URL):

II)

Address and contact points from which specifications and additional documentation may be obtained

Official Name: North East Procurement Organisation
Postal Address: The Guildhall, Quayside
Town: Newcastle upon Tyne	Postal Code: NE1 3AF	Country: UK
For the attention of: Mr Keith Lamb	Telephone: +44 1912613918
E-Mail: keith.lamb01@nepo.org	Fax:
Internet address (URL):

III)

Address and contact points to which Tenders/Requests to Participate must be sent

Official Name: North East Procurement Organisation
Postal Address: The Guildhall, Quayside
Town: Newcastle upon Tyne	Postal Code: NE1 3AF	Country: UK
For the attention of: Mr Keith Lamb	Telephone: +44 1912613918
E-Mail: keith.lamb01@nepo.org	Fax:
Internet address (URL):

ANNEX B

Information About Lots

Lot No: 1 Title: Hand Held Mechanised Equipment

1)

Short Description

Hand Held Mechanised Equipment.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

3)

Quantity or scope

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 2 Title: Walk Behind Pedestrian Mowers

1)

Short Description

Walk Behind Pedestrian Mowers.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

3)

Quantity or scope

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 3 Title: Ride-on Mowers

1)

Short Description

Ride-on Mowers.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

3)

Quantity or scope

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 4 Title: Ground Care Ancillary Equipment

1)

Short Description

Ground Care Ancillary Equipment.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

3)

Quantity or scope

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 5 Title: Tractor Driven Mowers

1)

Short Description

Tractor Driven Mowers.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

3)

Quantity or scope

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

ANNEX B

Information About Lots

Lot No: 6 Title: Utility Vehicles

1)

Short Description

Utility Vehicles.

2)

Common Procurement Vocabulary (CPV)

	Main vocabulary	Supplementary vocabulary (when applicable)
Main object	43325100
Additional objects

3)

Quantity or scope

4)

Indication about different contract dates

Duration in months: 48 (from the award of the contract).

5)

Additional Information about lots

SF 22

Coding

Commodity categories

ID	Title	Parent category
43325100	Grounds-maintenance equipment	Park and playground equipment

Delivery locations

ID	Description
100	UK - All

Alert region restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

ID	Description
There are no alert restrictions for this notice.

About the buyer

Main contact:: keith.lamb01@nepo.org
Admin contact:: keith.lamb01@nepo.org
Technical contact:: N/a
Other contact:: keith.lamb01@nepo.org

Further information

Date	Details
No further information has been uploaded.

NEPO214 Grounds Maintenance Equipment.

Contents

Summary

Abstract

Full notice text

CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

II.1.3)

This notice involves

II.1.4)

Information on framework agreement (if applicable)

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

III.1.4)

Other particular conditions to which the performance of the contract is subject

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

III.3)

Conditions Specific to Service Contracts

III.3.1)

Is provision of the service reserved to a specific profession?

III.3.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals: