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The buyer is not using this website to administer the notice. To record your interest or obtain additional information or documents please find instructions within the Full Notice Text. (NOTE: Contract Award Notices and Prior Information Notices do not normally require a response)

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Notice Details

Title: 16-SRC-1411 Integrated Cloud-Based Productivity and Collaboration Solution.
OCID:
Published by: HM Revenue and Customs (HMRC)
Authority ID: AA20770
Publication Date: 23/04/2016
Deadline Date:
Deadline Time:
Notice Type: Prior Information Notice
Has Documents: No
Has ESPD: No
Abstract:

The provision of a Software as a Service solution, on the Supplier's Cloud or their Cloud provider. The service is accessed from our Windows based desktop estate with 87 000 devices and 75 700 users (the Authority plus Other Government Department users) in approximately 250 locations.

Prior information notice

This notice aims at reducing time limits for receipt of tenders

Directive 2014/24/EU - Public Sector Directive

Section I: Contracting authority

I.1) Name and addresses

HM Revenue and Customs

5th Floor West, Ralli Quays, 3 Stanley Street, Salford

Manchester

M60 9LA

UK

Contact person: Louise Rayner

Telephone: +44 7900246841

E-mail: louise.rayner@hmrc.gsi.gov.uk

NUTS: UK

Internet address(es)

Main address: https://www.gov.uk/government/organisations/hm-revenue-customs

I.3) Communication

Additional information can be obtained from the abovementioned address


Tenders or requests to participate must be sent to the abovementioned address


I.4) Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5) Main activity

Other: direct and indirect tax

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

16-SRC-1411 Integrated Cloud-Based Productivity and Collaboration Solution.

II.1.2) Main CPV code

48000000

 

II.1.3) Type of contract

Services

II.1.4) Short description

The solution should include the following cloud based functionality:

— Email;

— Calendar;

— Document sharing and co-editing;

— Video conferencing;

— Instant messaging and presence;

— Office productivity and document storage; and

— Integration with Blackberry services.

II.1.5) Estimated total value

Value excluding VAT: 15 000 000.00  GBP

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS code:

UK


Main site or place of performance:

United Kingdom.

II.2.4) Description of the procurement

The provision of a Software as a Service solution, on the Supplier's Cloud or their Cloud provider. The service is accessed from our Windows based desktop estate with 87 000 devices and 75 700 users (the Authority plus Other Government Department users) in approximately 250 locations.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 15 000 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: Yes

Description of renewals:

This contract may be extended for 2 more 12 month periods at the sole discretion of the Authority.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

As part of a wider initiative to adopt cloud based services, the Authority wishes to evaluate the viability of a wholesale transition to a cloud based office productivity and collaboration solution.

Transitioning to a cloud based solution is expected to yield material commercial benefits, the adoption of which will simplify the existing desktop environment. It is also expected to transform working practices helping to improve current processes.

In the context of this ITT a Cloud based office productivity and collaboration solution refers to the following technologies:

— Email;

— Calendar;

— Document sharing and co-editing;

— Video conferencing;

— Audio conferencing;

— Instant messaging and presence;

— Integration with Blackberry services;

— Office productivity;

— Document storage.

The key objectives from the upcoming procurement exercise are to select a Supplier who will enable the Authority to achieve the following:

— Improve end-user productivity;

— Move from an on-premise solution to a cloud based solution; and

— Reduce total cost of ownership.

II.3) Estimated date of publication of contract notice:

25/05/2016

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

I.3) Communication: Access to the procurement documents is restricted. Further information can be obtained at.

The Awarding Authority (HMRC) use an HMRC instance of SAP Ariba Sourcing Pro (hereafter referred to as HMRC's instance of SAP Ariba) to facilitate the procurement process and this must be used by economic operators to register for the supplier day or express an interest and/or bid for the opportunity described in this Contract Notice. (Further information about HMRC's instance of SAP Ariba, a Suppliers Guide and general information about supplying to HMRC is available on the HMRC website: www.hmrc.gov.uk/about/supplying.htm).

Economic operators who have used HMRC's instance of SAP Ariba previously you will be registered as part of the HMRC Ariba Supplier Network and you should access the system to obtain your organisation's account ID number. Contact details on the system should be checked and, where necessary, additional users added to help avoid multiple registrations for the same organisation. Previously registered users having difficulty recovering their account ID number or identifying users within their organisation should email for assistance sapariba.hmrcsupport@hmrc.gsi.gov.uk

Economic operators using HMRC's instance of SAP Ariba for the 1st time, including suppliers who are already registered on the wider SAP Ariba supplier network, will need to register at http://hmrc.supplier-eu.ariba.com/ad/register/SSOActions?type=full (You must ensure that you are directed to the registration page for HMRC's instance of SAP Ariba, identified with the HMRC logo at the top of the page, and to do this you may need to cut and paste the web address directly into your web browser).

As part of the registration process you will receive a system generated email asking you to activate your SAP Ariba supplier account by verifying your email address. Once you have completed the activation process you will receive a further email by return confirming the ‘registration process is now complete’ and providing you with ‘your organisation's account ID’ number.

If an email response from HMRC is not received within 1 working day of your request, please re-contact sapariba.hmrcsupport@hmrc.gsi.gov.uk (after 1st checking your spam/inbox) notifying non-receipt and confirming when your registration request was 1st made.

Once you have obtained ‘your organization's account ID’ number, please email e.procurement@hmrc.gsi.gov.uk with the following information as confirmation that you wish to express an interest and/or bid for the opportunity described in this Contract Notice.

The contract reference shown in Section IV.3.1) of this Contract Notice.

Your organization's HMRC SAP Ariba account ID: AN;

Your organisation's name;

Your name;

Your email address;

Your telephone number.

Expressions of interest not submitted in the required form (or containing the requested information) may be rejected. (Please notify HMRC if you have any accessibility issues (disabilities) which may prevent you from providing a high quality response using the online format. This will then allow HMRC to agree with you an appropriate format for you to view and respond to the requirements). All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from the Invitation to Tender will be considered as a contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. HMRC does not bind itself to accept any tender and reserves the right to accept any part of the tender unless the tenderer expressly stipulates to the contrary.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=199528848

GO Reference: GO-2016420-PRO-8093117.

VI.4) Procedures for review

VI.4.1) Review body

HMRC

5W Ralli Quays

Manchester

WN6 9LA

UK

Telephone: +44 1618270898

VI.5) Date of dispatch of this notice

20/04/2016


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: louise.rayner@hmrc.gsi.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
48000000Software package and information systemsComputer and Related Services

Delivery Locations

Delivery Locations
IDDescription
100UK - All

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