Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hull Uk City of Culture 2017 Ltd
Pacific Exchange, 40 High Street
Kingston upon Hull
HU1 1PS
UK
Contact person: Chris Clay
Telephone: +44 1482318958
E-mail: procurement@hull2017.co.uk
NUTS: UKE11
Internet address(es)
Main address: http://www.hull2017.co.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.hull2017.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
procurement@hull2017.co.uk
Hull
UK
Contact person: Chris Clay
E-mail: procurement@hull2017.co.uk
NUTS: UKE11
Internet address(es)
Main address: http://www.hull2017.co.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Event and Production Management and Delivery Framework.
Reference number: H17-03
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Hull 2017 are carrying out this tender process in order to appoint a framework of Event and Production
Management and Delivery suppliers to work alongside senior Hull 2017 staff to plan and deliver the Hull 2017
cultural programme. The events and productions in the Hull 2017 programme will cover the full spectrum
of artistic and cultural activity and will be presented at a variety of scales and in a range of venues, both
established and new and found spaces. Hull 2017 are seeking to appoint suppliers with a wide range of
experience and expertise including (but not limited to); large scale outdoor events, site specific productions,
pyrotechnic displays, community events, music, public art, theatre and dance.
II.1.5) Estimated total value
Value excluding VAT:
12 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Event Production Delivery for contracts up to 100 000 GBP
II.2.2) Additional CPV code(s)
79952000
79952100
79953000
II.2.3) Place of performance
NUTS code:
UKE11
II.2.4) Description of the procurement
This lot is to procure a framework of production and event management services for contracts with a net value
of up to £100,000. These services will include full service delivery for events and supply of partial services for
events. Full service delivery will be for events including (but not limited to) outdoor and indoor music events,
site specific performances, venue based performances public art, community events, training events, corporate
hospitality events, launch events and conferences.
Partial service delivery will be for the supply of production elements including (but not limited to), staging,
temporary venues and structures, audio equipment, lighting equipment, projection and AV equipment, rigging,
transport and project management, installation and operational staff.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 — Event Production Delivery for contracts from 100 000 GBP — 250 000 GBP
II.2.2) Additional CPV code(s)
79952000
79952100
79953000
II.2.3) Place of performance
NUTS code:
UKE11
II.2.4) Description of the procurement
This lot is to procure a framework of production and event management services for contracts with a net value
of between £100,000 and £250,000. These services will include full service delivery for events and supply of
partial services for events. Full service delivery will be for events including (but not limited to) outdoor and indoor
music events, site specific performances, venue based performances public art, community events, training
events, corporate hospitality events, launch events and conferences.
Partial service delivery will be for the supply of production elements including (but not limited to), staging,
temporary venues and structures, audio equipment, lighting equipment, projection and AV equipment, rigging,
transport and project management, installation & operational staff.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 — Event Production Delivery for contracts above 250 000 GBP
II.2.2) Additional CPV code(s)
79952000
79952100
79953000
II.2.3) Place of performance
NUTS code:
UKE1
II.2.4) Description of the procurement
This lot is to procure a framework of production and event management services for contracts with a net value
of over 250 000 GBP These services will include full service delivery for events and supply of partial services for
events. Full service delivery will be for events including (but not limited to) outdoor and indoor music events,
site specific performances, venue based performances public art, community events, training events, corporate
hospitality events, launch events and conferences.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
5 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Lot 4 — Event and Production Managers
II.2.2) Additional CPV code(s)
79952000
79952100
79953000
II.2.3) Place of performance
NUTS code:
UKE11
II.2.4) Description of the procurement
This Lot is to procure a framework of freelance and sole trader event and production freelancers to work on a
range of Hull 2017 events including outdoor and indoor music events, site specific performances, venue based
performances public art, community events, training events, corporate hospitality events, launch events and
conferences.
We are seeking to procure talented individuals with experience in the following roles:
— Production Management
— Event Management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 600 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per tender documents.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per tender documents.
Minimum level(s) of standards required:
As per tender documents.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per tender documents.
Minimum level(s) of standards required:
As per tender documents.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 35
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/05/2016
Local time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/05/2016
Local time: 17:00
Place:
Pacific Exchange, 40 High Street, HU1 1PS.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
4 years.
VI.3) Additional information
This contract can be accessed by Hull City Council, Hull Culture and Leisure Limited and Freedom Festival Art Trust.
VI.4) Procedures for review
VI.4.1) Review body
Hull UK City of Culture 2017 Ltd
Hull
UK
VI.4.2) Body responsible for mediation procedures
Hull UK City of Culture 2017 Ltd
Hull
UK
VI.4.4) Service from which information about the review procedure may be obtained
Hull UK City of Culture 2017 Ltd
Hull
UK
VI.5) Date of dispatch of this notice
19/04/2016