Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Queen Elizabeth's Girls' School
High Street
Barnet
EN5 5RR
UK
Contact person: The Litmus Partnership Ltd
Telephone: +44 1276-673880
E-mail: admin@litmuspartnership.co.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.qegschool.org.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://ltms.litmuspartnership.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Queen Elizabeth's Girls' School — Tender for Catering Services.
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful tenderer will be required to provide catering services at Queen Elizabeth's Girls' School.
The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facilities for the 1 077 students on roll and 162 teaching and support staff, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The School would wish the successful contractor to review the current range of services offered and make recommendations accordingly.
The contract being tendered is for 3 years in duration from 1.8.2016 to 31.7.2019 and will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with Queen Elizabeth's Girls' School for the duration of this contract.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH23
Main site or place of performance:
Queen Elizabeth's Girls' School, Barnet, Hertfordshire, United Kingdom.
II.2.4) Description of the procurement
The School year is based on a calendar of 195 days. 5 days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days.
The contract offered covers the scope for the provision of all catering services within the School, which currently includes morning break, lunch, all hospitality and free issue requirements. Free School meals and hospitality will be charged based on consumption and at net food cost.
Whilst the School prioritises value for money as a key objective of the Competitive Tender Process, the Governing body is not obliged to accept the lowest price.
The value of the current contract (based on Sales at the till) is:
2014-15: 175 842,95 GBP;
2015-16 (1 Sept. to 31 Jan.): 104 943,75 GBP.
Queen Elizabeth's Girls' School expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The School expects the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters.
The School believes that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Much time therefore, is spent reviewing and planning schemes of work to ensure that they are differentiated to meet the needs of all students. As a result, the School are very enthusiastic regarding work experience and apprenticeship proposals and would welcome the input of the successful Contractor.
As a school who are continually seeking ways to improve and develop the ethos and environment for students and staff, to give them the facilities they deserve and need to meet the challenges of the 21st Century, any consideration regarding inward capital investment as part of the Contractor's tender submission would be welcomed. The School would wish for the Contractor to look at making this investment within the existing dining area.
Please be advised of the following:
— This contract will be let on a 3 + 2 years basis;
— There are currently 7 staff employed to deliver the catering service;
— There are current catering staff in the LGPS;
— The catering service is currently contracted to Team Barnet.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
525 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2016
End:
31/07/2021
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 037-059470
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/05/2016
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
27/05/2016
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the tender process should be expressed via email only to admin@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The tender documents can be obtained at: https://ltms.litmuspartnership.co.uk/ (a login will be provided for this website).
The closing date for receipt of the tender bids is 27.5.2016 (12:00). Tenderers are required to ensure that documents are obtained and uploaded and the bid submitted to https://ltms.litmuspartnership.co.uk/ by the above closing date and time.
It will be the Tenderer's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this OJEU notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Queen Elizabeth's Girls' School
Barnet
UK
VI.4.2) Body responsible for mediation procedures
Queen Elizabeth's Girls' School
Barnet
UK
VI.4.4) Service from which information about the review procedure may be obtained
Queen Elizabeth's Girls' School
Barnet
UK
VI.5) Date of dispatch of this notice
21/04/2016