Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Northamptonshire Council
Council Offices, Cedar Drive
Thrapston
NN14 4LZ
UK
Contact person: Sport Leisure Culture, The Council's advisors, The Sport Leisure and Culture Consultancy
E-mail: east.northants@sportleisureculture.co.uk
NUTS: UKF22
Internet address(es)
Main address: www.east-northamptonshire.gov.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://www.east-northamptonshire.gov.uk/info/100009/leisure_and_culture/1774/east_northamptonshire_council_leisure_tender
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Management of leisure facilities and physical activity services.
II.1.2) Main CPV code
92610000
II.1.3) Type of contract
Services
II.1.4) Short description
East Northamptonshire Council is seeking the right partner to manage its leisure facilities and develop physical activity outreach services across the community.
The Council's ambition for leisure provision is that there is a sustainable network of leisure facilities and activities available to residents, contributing to local health and well being in the district. At the same time the Council is seeking to reduce its leisure subsidy and liabilities.
The Council wishes to seek an external provider with the new contract starting on 1.4.2017. The expectation is for a single whole network transfer with a 10 year contract, possibly with extension options, on a leasehold basis.
The ambition is to facilitate the provision of leisure and physical activity services and activities which contribute to the Council's health and well-being priorities through the Council's 3 leisure facilities, and the creation of a sport and physical activity outreach service.
II.1.5) Estimated total value
Value excluding VAT:
38 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
92600000
II.2.3) Place of performance
NUTS code:
UKF23
Main site or place of performance:
In the district of East Northamptonshire.
II.2.4) Description of the procurement
The Council is seeking a management operator for its 3 leisure centres: the Nene Centre in Thrapston which includes swimming, fitness and other dry side facilities; the Pemberton Centre in Rushden which has a range of fitness and other dry-side facilities and Splash Leisure Pool in Rushden. The new operator will also be required to create a sport and physical outreach service which will enable sports and physical activity opportunities in parts of the District that are not easily accessible to the leisure centres.
The successful operator will be required to take on full asset management and life-cycle responsibilities for the leisure centres.
The contract requires the operator to deliver the Council's priority outcomes for its Sport and Physical Activity services which are:
— High levels of participation in sport and physical activity for the population as a whole.
— Engaging with communities to expand the number of people involved and to increase the frequency with which they participate in physical activity in the Council's priority Areas/Wards/Parishes.
— Working in partnership to target, engage and improve participation by specific target groups across the District.
The Council is considering replacing leisure facilities during the duration of the contract and therefore the Operator is required to provide the Council with professional advice on potential sport and leisure facility improvements.
In the event that the Council changes the configuration of the facilities during the contract period, a variation to the contract will be negotiated and may result in the contract being extended by up to 5 years.
The ambition is for a single integrated service and so the procurement will not be offered in lots.
The services generate 2 500 000 GBP per annum and are currently subsidised by the Council through a management fee to the existing operator of 175 000 GBP per annum.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
38 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 180
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The criteria are set out in the tender documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract is for 10 (ten) years subject to satisfactory performance. The Council reserves the right to extend the contract by up to a further 5 years, making a potential maximum contract term of 15 (fifteen) years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Tenderers may be excluded if a director / partner / proprietor is in the state of bankruptcy, has been convicted of a criminal offence related to business or professional misconduct in the course of business, has not fulfilled conditions related to the payment of taxes, or is guilty of misrepresentation in supplying information.
Further mandatory and discretionary criteria are set out in the Suitability Questionnaire.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders should submit sufficient financial information with their submission to satisfy the requirements set out below.
Minimum level(s) of standards required:
Bidders must be able to demonstrate financial stability sufficient to warrant a contract of this size and duration. Bidders should supply details of company turnover, pre-tax profit, organisation's net worth, present cash and credit position, meeting banking arrangements, meeting obligations to pay creditors and / or staff. Tenderer's information and reputable credit checking agencies may be used in this evaluation.
Bidder's annual turnover must exceed twice the annual value of the contract. The annual value of the contract for this purpose is 3 000 000 GBP.
III.1.3) Technical and professional ability
Minimum level(s) of standards required:
Relevant questions in the pre-qualification documentation must be answered and minimum standards of technical and professional ability demonstrated sufficient to undertake the services. Successful bidders will be required to substantiate their submissions.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Contract performance requirements are set out in the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/05/2016
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
06/06/2016
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
East Northamptonshire Council
Council Offices, Cedar Drive
Thrapston
NN14 4LZ
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
East Northamptonshire Council will incorporate a minimum 10 day standstill period at the point of notification of the decision to award the contract. The decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any specification, the identity of the successful tenderer and a precise statement of when the standstill period is expected to end. Any challenge or appeal against the award decision must be communicated to the address stated in I.1) above within the standstill period. If an appeal or challenge to award the contract has not been successfully resolved the Public Contracts Regulations 2015 (As Amended) provide for aggrieved parties to take action in the High Court. Any such action must be brought promptly (generally within 3 months, although this period may be reduced to 30 days in certain circumstances). Where a legal challenge is launched the Contracting Authority would be obliged to suspend the making of a contract. Where a legal challenge is made after the contract has been entered into then that contract could be declared ineffective and / or shortened and / or a fine imposed by the Court.
VI.5) Date of dispatch of this notice
22/04/2016