Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Housing Ltd
Dysons Chambers, 12-14 Briggate
Leeds
LS1 6ER
UK
Contact person: Mr Chris Shaw
Telephone: +44 7722067596
E-mail: chris.shaw@shawc.co.uk
NUTS: UKE42
Internet address(es)
Main address: https://www.yorkshirehousing.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Telecommunications-equipment-and-supplies./WSBP4FJNUG
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fixed Line, Mobile Voice and Data ITT and Specification of Requirements.
II.1.2) Main CPV code
32500000
II.1.3) Type of contract
Services
II.1.4) Short description
The contract is to replace the current fixed line (ISDN 30, ISDN 2 and PSTN) Telephony (Lot 1) and Mobile Voice and Data contract (Lot 2) or find a supplier who can provide all requirements (Lot 3).
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 1
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 and 2, known as Lot 3 in the ITT.
II.2) Description
Lot No: 1
II.2.1) Title
Mobile Voice and Data
II.2.2) Additional CPV code(s)
64212000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
The requirements for Lot 1 encompass all the following requirements:
— The Mobile the contract should provide a shared pool of data. Note: Alternatives or a combination of options will be considered. This contract needs to include free calls and SMS between all Yorkshire Housing mobile devices, Yorkshire Housing DDIs and NGNs.
— All Yorkshire Housing provided mobile phones should be provided with unlimited calls and texts.
— Full transition management from our current services to your proposed solution.
— As part of the transition, the selected supplier will need to ensure that all the current Mobile Devices are upgraded to the latest operating system version for that device.
— The provision of a mobile device catalogue price list which must include Windows Mobile devices.
— As part of Yorkshire Housing's Modern Workspace all staff will be provided with at least an entry level smart phone.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The contract will be subject to price reviews and breakpoints every 2 years. The maximum term of the contract including renewals is 8 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fixed Line Telephony
II.2.2) Additional CPV code(s)
32500000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
The requirements for Lot 2 encompass all the following requirements:
— The management and support of the existing fixed lines, which includes PSTN, ISDN2E and ISDN 30. Note: If the current costs can be reduced, then the possible replacement of our current ISDN services with an alternative solution e.g. resilient SIP service would be considered.
— Transition and then ongoing support and management of our current Non-Geographic Number's (NGN's).
— Transition and then ongoing support and management of our current DDI numbers.
— For all the fixed line telephony services that use the PSTN, ISDN and (if offered) SIP free calls to all Yorkshire Housing mobiles, Yorkshire Housing landlines and Yorkshire Housing NGN's.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The contract will be subject to price reviews and contract breaks every 2 years. The full term of the contract including renewals is 8 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Mobile Voice, Data and Fixed Line Telephony
II.2.2) Additional CPV code(s)
32500000
II.2.3) Place of performance
NUTS code:
UKE42
Main site or place of performance:
Leeds.
II.2.4) Description of the procurement
The requirements for Lot 3 encompass all the following requirements:
— The Mobile the contract should provide a shared pool of data. Note: Alternatives or a combination of options will be considered. This contract needs to include free calls and SMS between all Yorkshire Housing mobile devices, Yorkshire Housing DDIs and NGNs.
— All Yorkshire Housing provided mobile phones should be provided with unlimited calls and texts.
— Full transition management from our current services to your proposed solution.
— As part of the transition, the selected supplier will need to ensure that all the current Mobile Devices are upgraded to the latest operating system version for that device.
— The provision of a mobile device catalogue price list which must include Windows Mobile devices.
— As part of Yorkshire Housing's Modern Workspace all staff will be provided with at least an entry level smart phone.
— The management and support of the existing fixed lines, which includes PSTN, ISDN2E and ISDN 30. Note: If the current costs can be reduced, then the possible replacement of our current ISDN services with an alternative solution e.g. resilient SIP service would be considered.
— Transition and then ongoing support and management of our current Non-Geographic Number's (NGN's).
— Transition and then ongoing support and management of our current DDI numbers.
— For all the fixed line telephony services that use the PSTN, ISDN and (if offered) SIP free calls to all Yorkshire Housing mobiles, Yorkshire Housing landlines and Yorkshire Housing NGN's.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: Yes
Description of renewals:
The contract will be subject to both price reviews and break clauses every 2 years. The contract is for a maximum of 8 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/05/2016
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/06/2016
Local time: 9:00
Place:
Yorkshire Housing's Head Office in Leeds.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Telecommunications-equipment-and-supplies./WSBP4FJNUG
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WSBP4FJNUG
GO Reference: GO-2016425-PRO-8115751.
VI.4) Procedures for review
VI.4.1) Review body
Yorkshire Housing Limited
Leeds
UK
VI.5) Date of dispatch of this notice
25/04/2016