Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
Mutual Energy Limited
c/o Pinsent Masons Belfast LLP, The Soloist, 1 Lanyon Place
Belfast
BT1 3LP
UK
Contact person: Kerry Teahan
E-mail: mutualframework@pinsentmasons.com
NUTS: UKN01
Internet address(es)
Main address: http://www.mutual-energy.com/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
http://www.mutual-energy.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the following address:
Mutual Energy Limited
c/o Pinsent Masons Belfast LLP, The Soloist, 1 Lanyon Place
Belfast
BT1 3LP
UK
E-mail: mutualframework@pinsentmasons.com
NUTS: UKN01
Internet address(es)
Main address: http://www.mutual-energy.com/
I.6) Main activity
Production, transport and distribution of gas and heat
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Technical, Regulatory and Compliance Support Minor Projects — Electrical and Instrumentation.
II.1.2) Main CPV code
71320000
II.1.3) Type of contract
Services
II.1.4) Short description
Mutual Energy Limited (‘Mutual’) is seeking to procure a framework contract, which it currently anticipates will have 3 competent and experienced providers, that can deliver electrical and instrumentation services, aimed at small scale projects with a call-off value of less than GDP 10 000 per activity. It is anticipated that the framework will incorporate a range of day rate and/or resource prices aligned with the activities required. The providers will be appointed to the panel on the premise that they have provided a market rate for particular activities, but are not guaranteed work. A detailed specification is provided in Appendix 1 to the ITT, which is available by emailing: mutualframework@pinsentmasons.com
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45310000
50116100
71311000
71317210
71314100
71334000
71631000
76600000
II.2.3) Place of performance
NUTS code:
UKN01
Main site or place of performance:
Northern Ireland (various).
II.2.4) Description of the procurement
Mutual will conduct this procurement using the Open Procedure. Further information will be provided in the Invitation to Tender.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Framework Agreement will be set for an initial term of five (5) years, with an extension option of a maximum of three (3) years, in one (1) year intervals, solely at Mutual's discretion.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Mutual envisages 3 candidates being accepted onto the Framework.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Applicants must be able to demonstrate a turnover of greater than 100 000 GBP per annum, for each of the last three (3) financial years.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In summary, each applicant is required to demonstrate the following from the 4 categories. Further information on this is included in the Invitation to Tender document:
1. Health and Safety.
Applicants are required to provide (inter alia) details of their health and safety policy and health and safety management systems, details of convictions and prosecutions and compliance with Regulations.
2. Electrical experience
Applicants are required to provide details of one (1) project where they have provided electrical services, completed in the three (3) years prior to the tender deadline.
3. Instrumentation experience
Applicants are to provide details of one (1) project where they have provided instrumentation services, completed in the three (3) years prior to the tender deadline.
4. Quality
Applicants are required to provide details of the quality management system they have in place as well as any external auditing or accreditations they are working towards.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 3
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
02/05/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
02/05/2017
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Potentially interested bidders should be aware that Mutual currently intends to shortly invite bidders to compete for another procurement process for minor works and services for safety case, emergency response, pipelines, mechanical and civil services, with call-off values lower than GDP 10 000 per activity.
Mutual expressly reserves the right: (i) to cancel this procurement at any stage (ii) not to award any contract as a result of the procurement process by publication of this notice; and (iii) to make whatever changes it may see fit to the content and structure of the competition. Mutual shall not be responsible for any costs incurred by bidders, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
The ITT documentation can be obtained from the contact identified at Section I.3) of this notice. When requesting the information, bidders are required to identify a contact point and a corresponding email address. In the event that Mutual is required to circulate any clarifications during the tender process, it shall send any clarifications to this address and will not be responsible for contacting bidders in any other way. It is the bidders' responsibility to ensure that this contact information is kept up to date and bidders are to advise Mutual as soon as possible if the contact point changes. It is the responsibility of bidders to ensure that they access the ITT documentation promptly in order to give themselves sufficient time to provide a full and accurate response.
All discussion and correspondence shall be deemed strictly subject to contract until the Framework Agreement is entered into. The Framework Agreement shall not be binding until signed and dated by Mutual and the relevant bidders.
VI.4) Procedures for review
VI.4.1) Review body
High Court of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JF
UK
E-mail: office@courtsni.gov.uk
VI.4.4) Service from which information about the review procedure may be obtained
Mutual Energy limited
c/o Pinsent Masons Belfast LLP, The Soloist, 1 Lanyon Place
Belfast
BT1 3LP
UK
E-mail: mutualframework@pinsentmasons.com
Internet address(es)
URL: http://www.mutual-energy.com/
VI.5) Date of dispatch of this notice
31/03/2017