Prior information notice
This notice is a call for competition
Section I: Contracting
authority
I.1) Name and addresses
NHS Leeds South and East Clinical Commissioning Group
3200 Century Way, Thorpe Park
Leeds
LS15 8ZB
UK
Contact person: Rachael Frank
Telephone: +44 1612123714
E-mail: rachael_frank@nhs.net
Fax: +16 2123709
NUTS: UK
Internet address(es)
Main address: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/39
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/39
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19391&B=NHSSBS
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=19391&B=NHSSBS
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Request for Information for The Provision of a Patient Experience and Engagement Support Service on behalf of NHS Leeds North, Leeds South and East and Leeds West Clinical Commissioning Groups.
II.1.2) Main CPV code
73000000
II.1.3) Type of contract
Services
II.1.4) Short description
The purpose of this Request for Information (RFI) is to support NHS Leeds North, Leeds South and East and Leeds West Clinical Commissioning Groups (the CCGs) to form a view of the best way to procure the services described below and this is not an Invitation to Tender. NHS SBS acting on behalf of the CCGs are seeking information from Providers which will be used to help determine the commissioning approach for The Provision of a Patient Experience and Engagement Support Service. This opportunity has also been advertised on Contracts Finder and further information can be found with the RFI documentation.
II.1.5) Estimated total value
Value excluding VAT:
570 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
73200000
80000000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
Leeds North, Leeds South and East and Leeds West.
II.2.4) Description of the procurement
The CCGs are working closely together across Leeds and have an existing in-house Engagement Team. The CCGs are looking for an Independent Involvement, Engagement and Patient Experience Engagement Function who can supplement their engagement requirements, and must ensure that the statutory duty is underpinned by robust engagement which informs service delivery including the commissioning and de-commissioning of Services. The CCGs are looking for an expert resource and advisory function to complement the engagement work undertaken. This will include the Provision of an Asset-Based Engagement (ABE) approach to ensure the needs of the less often heard and hard to reach groups from each of the nine protected characteristics are taken into account. For the purpose of this RFI, the Affordability Threshold is estimated to be circa £114,000 per annum and it is envisaged that the Contract will be for a duration of 3 years with the option to extend for up to a further 2 years.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
570 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/01/2018
End:
31/12/2021
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Bidders wishing to express an interest in participating in the RFI process should register their interest on the EU Supply Website to access the documentation. To register on EU Supply please log on to the following website: https://nhssbs.eu-supply.com and look for tender reference number 27046.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of expressions of interest
Date:
27/04/2017
Local time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.3) Additional information
Your RFI response will help the CCGs to further refine the Service Specification as well as inform the potential benefits of competition to improve services with regards to meeting the needs of service users, improving quality, value for money and better integration without destabilising service provision. You are therefore encouraged to respond to all questions as fully as you can to evidence the relative benefits of a potential competitive process. Following receipt of the RFI documentation and the finalisation of the CCGs commissioning approach, it is the CCGs expectation that the procurement documentation will be issued within the next 6 months. This RFI has also been advertised in Contracts Finder.
VI.4) Procedures for review
VI.4.1) Review body
NHS Leeds South and East CCG
3200 Century Way, Thorpe Park
Leeds
LS15 8ZB
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Providers wishing to express an interest in participating in the RFI process should register their interest on the EU Supply Website to access the documentation. To register on EU Supply please log on to the following website: https://nhssbs.eu-supply.com and look for tender reference number 27046. The RFI documentation should be completed and submitted by 17:00 on 27.4.2017. For support registering on EU Supply and downloading the documentation please contact the e-Tendering help desk on 0800 840 2050 or support@eu-supply.com. The CCGs are not liable for any costs, fees or expenses incurred by any party participating in this soft market testing/sounding exercise. Any procurement of any services by the CCGs in due course will be carried out strictly in accordance with the provisions of the Public Contracts Regulations 2015. Any responses provided will not be treated as commercially confidential and may be used by the CCGs in the final Service Specification used for the contract but no organisation will be individually identified.
VI.5) Date of dispatch of this notice
07/04/2017