Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Cornwall Partnership NHS Foundation Trust
Carew House, Beacon Technology Park, Dunmere Road
Bodmin
PL31 2QN
UK
Contact person: Michael Roach
Telephone: +44 1872255727
E-mail: michael.roach1@nhs.net
NUTS: UKK30
Internet address(es)
Main address: https://www.cornwallft.nhs.uk/
Address of the buyer profile: https://uk.eu-supply.com/login.asp?B=UK
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/login.asp?B=UK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/login.asp?B=UK
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Estates & Grounds Maintenance Service.
Reference number: NHS0891
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Cornwall Partnership NHS Foundation Trust is a provider of Mental Health, Learning Disabilities, Children's and Adult Community Services across Cornwall. The Trust is seeking a provider of Hard Facilities Management (FM) for the following services. 1) Estates Operations and Maintenance Service 2) Grounds and Gardens Service.
II.1.5) Estimated total value
Value excluding VAT:
2 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Suppliers can bid for 1 or more lots.
II.2) Description
Lot No: 1
II.2.1) Title
Estates Operations and Maintenance Service
II.2.2) Additional CPV code(s)
50000000
50700000
50710000
77314000
79993100
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall.
II.2.4) Description of the procurement
Cornwall Partnership NHS Foundation Trust is a provider of Mental Health, Learning Disabilities, Children's and Adult Community Services across Cornwall.
The Estates Operations and Maintenance Service is expected to provide an on-going managed maintenance service supporting 37 sites, owned or leased by the Cornwall Partnership NHS Foundation Trust, throughout Cornwall. The service will be responsible both fabric and Mechanical and Engineering maintenance of the sites, along with support for minor tasks on each site. In addition to these sites there will be a management/statutory compliance responsibility for a further 77 sites.
The Estates Operations and Maintenance Service will be expected to deliver:
a) Planned Maintenance (PM).
Regular inspections, servicing and tests of equipment, plant, systems, building fabric and grounds.
b) Reactive Maintenance.
Response to equipment, plant, system, building fabric and grounds defects and the subsequent repair to reinstate to an agreed condition.
c) Out of Hours Emergencies.
Provision of a reactive service to deal with faults with equipment, plant, systems, building fabric and grounds that directly affect service delivery or reaction to an emergency or urgent situation.
d) Minor New Works.
Undertaking the design, costing and implementation of small to medium, basic construction projects where the work is of a simple nature. This includes changes of use, fitting of shelves etc. and value under 7 500 GBP, where instructed by the Trust (in accordance with Trust Standing Financial Instructions).
e) Provision of information and expertise.
The provision of electronic data relating to any work undertaken on the estate, a monthly Performance Score card on activity, copies of relevant inspection reports and adhoc Department of Health requests for information, responses to safety Alerts and Freedom of Information requests.
This combination of services provided to Cornwall Partnership NHS Foundation Trust will be expected to provide a standard that meets industry best practice of customer care, professional and technical competence and expertise.
In support of both of the services identified, a Helpdesk Service will be expected to provide a single point of contact for the administration of Estates Planned Maintenance, Reactive Maintenance and Minor New Works Requests, and, if a single provider is appointed will be expected to incorporate the Grounds and garden services. This should be an easy to access electronic and/or telephone system that can be used by any staff employed by the Cornwall Partnership NHS Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 700 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract by a further 2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Grounds and Gardens Service
II.2.2) Additional CPV code(s)
50000000
50700000
50710000
77314000
79993100
II.2.3) Place of performance
NUTS code:
UKK30
Main site or place of performance:
Cornwall.
II.2.4) Description of the procurement
The Grounds and Gardens Service is expected to provide a service to the Cornwall Partnership NHS Foundation Trust across 24 sites to maintain a safe, attractive and comfortable outside environment with a maintenance regime that minimises inconvenience to all users and complies with relevant statutory legislation. In addition to this, the service provider for this service will be expected to provide a Gritting service as the weather dictates. A Helpdesk Service will be required and should be an easy to access electronic and/or telephone system that can be used by any staff employed by the Cornwall Partnership NHS Trust.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Option to extend for a further 2 x 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See Pre-Qualification Questionnaire.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
See Pre-Qualification Questionnaire.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/05/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Cornwall Supplies Service utilises the NHS supplier information database (Sid4Gov) to manage and assess general pre-qualification information in the form of a profile. Candidates are requested to provide their profile on the Sid4Gov as follows: a) candidates should register on Sid4Gov at http://gps.cabinetoffice.gov.uk/i-am-supplier by clicking on the Register Organisation tab and select the Supplier button. To continue with the registration process Suppliers must have a current DUNS Number. If a Supplier does not have a DUNS Number there is a link to the D&B UK website to request a DUNS Supplier Number. Suppliers who already have a published profile on Sid4Gov must confirm that information is up to date ;ii)
candidates should ensure all relevant sections of their NHS Sid4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract. Where access to NHS Sid4Gov is unavailable, please contact Sid4Gov helpdesk 0345 010 3503
This tender is being conducted using electronic means using the Internet. Companies should register their interest and respond to the contract notice using the link to the e-tendering portal https://uk.eu-supply.com/nhssw.asp
Potential suppliers are required to click on the current opportunities button on the e-tendering site to view details of this procurement and then use the online registration link to enter their company details. Within the form to register company details, there is a ‘Test’ button to verify the identified e-mail address. It is strongly recommended that this is used, to ensure validity and effectiveness of the link registered for messages to/from the e-tendering site.
Once the registration screen has been completed and an e-mail confirming successful registration of the company has been received from CTM, suppliers can continue to follow the on screen prompts to register an expression of interest in any particular tender. Details of the process to be followed are also available in ‘A Suppliers First Step Guide’ from the CTM login page. The guide will explain some of the requirements and procedures involved when responding to a tender. For more detailed information there is a second document ‘Suppliers User Guide’ that can be found on the CTM home page.
It should be noted that publication of this notice does not provide any commercial guarantee that a contract will be concluded. It does not bind the Trust to accept any offer and reserves the right to accept an offer in either whole or part. The Contracting authority is not responsible for any costs incurred by bidders in relation to participation in this process.
VI.4) Procedures for review
VI.4.1) Review body
Cornwall Partnership NHS Foundation Trust
Bodmin
UK
VI.4.4) Service from which information about the review procedure may be obtained
Cornwall Partnership NHS Foundation Trust
Bodmin
UK
VI.5) Date of dispatch of this notice
07/04/2017