Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Police and Crime Commissioner for Essex
3 Hoffmanns Way
Chelmsford
CM1 1GU
UK
Contact person: Procurement Services
E-mail: procurement.services@kent.essex.pnn.police.uk
NUTS: UKH3
Internet address(es)
Main address: https://kentpolice.bravosolution.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://kentpolice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://kentpolice.bravosolution.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of SEERPIC property, fidelity guarantee, crime, group personal accident and travel insurance services.
Reference number: 2017/020
II.1.2) Main CPV code
66000000
II.1.3) Type of contract
Services
II.1.4) Short description
Essex Police (the Authority) is leading on a tender on behalf of the South East and Eastern Region Police Insurance Consortium (SEERPIC) for the provision of property, fidelity guarantee, crime, group personal accident and travel insurance services. Details of the police forces that comprise SEERPIC for the purposes of this procurement are listed in item VI.3.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Property, business interruption, work in progress, money, computers and specified all risks insurance services.
II.2.2) Additional CPV code(s)
66510000
66515200
66000000
II.2.3) Place of performance
NUTS code:
UKJ1
UKJ2
UKH2
UKJ4
UKH3
UKH14
UKH13
UKH12
Main site or place of performance:
The counties of Bedfordshire, Berkshire, Buckinghamshire, Cambridgeshire, Essex, Hertfordshire, Kent, Norfolk, Oxfordshire, Suffolk, Surrey and Sussex.
II.2.4) Description of the procurement
Property insurance services comprising Property (all risks of physical loss or damage however arising including full theft and subsidence), Business Interruption (Loss of Gross Revenue, Additional Expenditure, Loss of Rent), Work in Progress (all risks including terrorism), Money (loss or damage by any cause), Computers (all risks of physical damage including losses from breakdown, not recoverable from maintenance contracts and malicious/accidental loss, distortion, corruption, misuse, contamination or ensure or programmes and/or information) and Specified All Risks.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to renewal of 1 additional period of 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Fidelity Guarantee / Crime insurance services.
II.2.2) Additional CPV code(s)
66510000
66000000
II.2.3) Place of performance
NUTS code:
UKJ1
UKJ2
UKJ4
UKH2
UKH3
UKH14
UKH13
UKH12
Main site or place of performance:
The counties of Bedfordshire, Berkshire, Buckinghamshire, Cambridgeshire, Essex, Hertfordshire, Kent, Norfolk, Oxfordshire, Suffolk, Surrey and Sussex.
II.2.4) Description of the procurement
Fidelity Guarantee/Crime — indemnity in respect of loss of money, securities or other property, belonging to the insured, or held in trust by them or for which they are responsible caused by an act of fraud or dishonesty committed by any employee during the period of insurance.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to renewal of 1 additional period of 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Group personal accident and travel insurance services.
II.2.2) Additional CPV code(s)
66510000
66000000
II.2.3) Place of performance
NUTS code:
UKJ1
UKJ2
UKJ4
UKH2
UKH3
UKH14
UKH13
UKH12
Main site or place of performance:
The counties of Bedfordshire, Berkshire, Buckinghamshire, Cambridgeshire, Essex, Hertfordshire, Kent, Norfolk, Oxfordshire, Suffolk, Surrey and Sussex.
II.2.4) Description of the procurement
Personal accident — accidental death or bodily injury or assault including terrorism sustained by the insured person(s) during the operative time.
Travel — employees or members of the insured on official business of the Authority outside the United Kingdom or within the United Kingdom if involving an overnight stay.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
Subject to renewal of 1 additional period of 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Authorised by the Financial Conduct Authority (or equivalent) to provide insurance services in the United Kingdom.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
12/05/2017
Local time: 09:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/05/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
04/10/2017
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.3) Additional information
Please note that broking services are not being sought as these services are already being provided to SEERPIC by JLT Specialty Limited.
The police forces that will be utilising the insurance that is the subject matter of this procurement are The Police and Crime Commissioner for Bedfordshire and The Chief Constable for Bedfordshire Police, The Police and Crime Commissioner for Cambridgeshire and The Chief Constable for Cambridgeshire Police, The Police and Crime Commissioner for Essex and The Chief Constable for Essex Police, The Police and Crime Commissioner for Hertfordshire and The Chief Constable for Hertfordshire Police, The Police and Crime Commissioner for Kent and The Chief Constable for Kent Police, The Police and Crime Commissioner for Norfolk and The Chief Constable for Norfolk Police, The Police and Crime Commissioner for Suffolk and The Chief Constable for Suffolk Police, The Police and Crime Commissioner for Surrey and The Chief Constable for Surrey Police, The Police and Crime Commissioner for Sussex and The Chief Constable for Sussex Police, The Police and Crime Commissioner for Thames Valley and The Chief Constable for Thames Valley Police.
Please note that the estate and functions to be insured by this opportunity may be increased during the term of this opportunity where any fire and rescue functions are combined or aligned with policing functions pursuant to the Policing and Crime Act 2017.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
11/04/2017