Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Contact person: June Northcote
Telephone: +44 1412875889
E-mail: june.northcote@glasgowlife.org.uk
NUTS: UKM34
Internet address(es)
Main address: www.glasgowlife.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10287
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publictendersscotland.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Framework Agreement for Fitness Equipment Supply, Installation and Business Development Partnership.
Reference number: CSG004019
II.1.2) Main CPV code
37440000
II.1.3) Type of contract
Services
II.1.4) Short description
Glasgow Life invites tender bids from suitably experienced contractors to develop a business partnership in the designing, planning, supplying and installation of gym and fitness equipment that will help us develop and create a ‘progressive gym concept’.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Cardiovascular, Fixed Strength Resistance and Cable Based Machines Equipment
II.2.2) Additional CPV code(s)
37440000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
This lot will consist of a selection of key items and should be compliant to Inclusive Fitness Initiative guidelines including:
Cardiovascular
Treadmill, Cross Trainer, Upright Cycle, Recline Cycle, Hand Cycle and the opportunity to include alternative CV items.
Fixed Strength Resistance
Leg Press, Leg Curl, Leg Extension, Chest Press, Shoulder Press, Low Row, Lat Pull down as our standard package with the flexibility to add additional items.
Cable Based Machines
We are looking for a range of machines that offer extensive flexibility and opportunity to for our members to use a range of cable based machines that allows for the maximum overall body training experience.
We are looking for the equipment in this lot to have connectivity and the ability to record and provide data analysis.
Glasgow Life intend to engage a single supplier to carry out equipment installation, maintenance and support in the scope of design, gym layout, CAD designs and images.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 30
Quality criterion: Technology
/ Weighting: 10
Quality criterion: Customer Service and Account Management
/ Weighting: 10
Quality criterion: Added Value
/ Weighting: 10
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
2 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
Plate Loaded, Free Weights and Lifting Platforms
II.2.2) Additional CPV code(s)
37440000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
This lot will consist of Dumbbells, Barbells Olympic and pre-loaded, a selection of metal, rubber and Olympic discs as well as half racks, plate loaded and lifting platforms. We are looking to establish a range of suppliers to ensure best quality, price and performance of the equipment. The contract will consist of supply, maintenance, and repairs services for these items of equipment.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 30
Quality criterion: Customer Service and Account Management
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 5
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
55
II.2.6) Estimated value
Value excluding VAT:
500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Group Cycling
II.2.2) Additional CPV code(s)
34430000
34432000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life intends to purchase from a single supplier indoor group cycling bikes that are adjustable, comfortable, easy to maintain, have the ability to track, measure and challenge our members in a truly unique cycling experience. The supplier is also required to deliver maintenance service and repairs.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 30
Quality criterion: Customer Service and Account Management
/ Weighting: 5
Quality criterion: Added Value
/ Weighting: 5
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
55
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 4
II.2.1) Title
Fitness Accessories and Equipment
II.2.2) Additional CPV code(s)
37440000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life are looking to engage a panel of suppliers who can supply a wide range of fitness accessories such as Kettlebells, Viprs, Med Balls, Fitness Mats, Bosu, Slam Balls and similar.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 20
Quality criterion: Customer Service and Account Management
/ Weighting: 5
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
70
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 5
II.2.1) Title
Digital Technology
II.2.2) Additional CPV code(s)
39162200
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life are looking to engage a panel of suppliers to be able to assist in the development and delivery of IT solutions to provide our members with the ability to measure their performance both in and out with the gym, as well as assisting us in maximizing and analysing data in tracking member usage and developing activities and programmes to assist us in member retention. The contract will consist of supply, maintenance and repairs services for these items of equipment.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 35
Quality criterion: Customer Service and Account Management
/ Weighting: 15
Quality criterion: Added Value
/ Weighting: 10
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 6
II.2.1) Title
AV and Audio
II.2.2) Additional CPV code(s)
32321200
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life are looking to engage a panel of suppliers who will be able to supply, install and maintain all our Audio / Visual / Digital Media solutions within our gyms and dance studios. The contract will consist of supply, maintenance and repairs services for these items of equipment.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 35
Quality criterion: Customer Service and Account Management
/ Weighting: 15
Quality criterion: Added Value
/ Weighting: 10
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
35
II.2.6) Estimated value
Value excluding VAT:
40 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 7
II.2.1) Title
Maintenance and Service of Existing Equipment
II.2.2) Additional CPV code(s)
37440000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life intend to appoint a single supplier or 2 suppliers to provide us with a pricing structure for a maintenance service programme for our existing range of Technogym Equipment. The successful supplier(s) should demonstrate examples of what they have previously offered in terms of maintenance and repairs services.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 20
Quality criterion: Customer Service and Account Management
/ Weighting: 10
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
65
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 8
II.2.1) Title
Gym Fitness Flooring
II.2.2) Additional CPV code(s)
44112210
45432113
45432114
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life are looking to appoint a panel of suppliers who are able to assess, recommend, provide install and repair a range of specialized fitness flooring for our free weight, fixed resistance, functional fitness areas within our gyms and studio spaces. We are looking for successful suppliers to carry out pre-design inspection and assessment of flooring requirements, sub-floor preparation guidance and preparation, supply of agreed type of flooring and installation.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 30
Quality criterion: Customer Service and Account Management
/ Weighting: 10
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
55
II.2.6) Estimated value
Value excluding VAT:
100 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 9
II.2.1) Title
Functional Training Rigs
II.2.2) Additional CPV code(s)
39162200
37442000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Glasgow Life are looking to appoint a panel of suppliers who will be able to advise, guide, supply and support the installation of functional training rigs dependent of scale and layout of our available gym/studio spaces.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality of Products
/ Weighting: 35
Quality criterion: Customer Service and Account Management
/ Weighting: 10
Quality criterion: Added Value
/ Weighting: 5
Quality criterion: Fair Work Practices
/ Weighting: 5
Price
/ Weighting:
45
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
3 year Framework Agreement with an option to extend up to 12 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Minimum level(s) of standards required:
ESPD4B.4
Financial Check (Lots 1, 2, 3 and 7 only, Lots 4, 5, 6, 8 and 9 would have no minimum financial conditions set).
In order to pass the Financial Check section of the contract, it is mandatory for companies to attain the undernoted:
There is a minimum financial requirement that affects trading performance and Liquidity.
Trading Performance Ratio
An overall positive outcome on pre tax profit to Turnover over a 3 year period.
Liquidity Ratios
Current Ratio
Current Assets/Current Liabilities
Leverage Ratio
Long-term Debt/Net Worth
Applicants must achieve a score of 5 and above from a combination of above 2 liquidity ratios.
Scoring Method
Current Ratio
Range Score:
0.00 to 0.80 0
0.81 to 0.90 1
0.91 to 1.00 2
1.01 to 1.10 3
1.11 to 1.20 4
1.21 and above 5
Leverage Ratio:
0.01 to 19.99 5
20.00 to 39.99 4
40.00 to 59.99 3
60.00 to 79.99 2
80.00 to 100.00 1
Applicants who have been trading for less than the 3 years noted above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Applicants who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent company satisfies the financial requirements stipulated above.
A copy of audited accounts or equivalent for the last 3 years along with details of any significant changes since the last year end may be asked prior to the contract award.
Insurance requirements
ESPD4B.5
Glasgow Life Insurance Requirements
Glasgow Life's Insurance Requirements are:
— Bidder shall take out and maintain, throughout the period of the contract, Employer's Liability insurance to the value of at least ten million pounds sterling (10 000 000 GBP) in respect of any one event and unlimited in the period.
— Bidder shall take out and maintain, throughout the period of the contract, Public Liability insurance to the value of at least five million pounds sterling (5 000 000 GBP) in respect of any one event and unlimited in the period.
— Bidder shall take out and maintain, throughout the period of the contract, Products Liability insurance to the value of at least five million pounds sterling (5 000 000 GBP) in respect of any one event and in the aggregate.
Glasgow Life also requires that the successful bidder will retain a sufficient level of Professional Indemnity Insurance required to cover any services to be performed within the scope of the contract.
The standard requirement for Glasgow Life is:
— Bidder shall take out and maintain throughout the period of their services Professional Indemnity insurance to the value of at least five million pounds sterling (5 000 000 GBP) in respect of any one event and in the aggregate.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
With reference to ESPD question 4C.1.2, bidders will be required to provide 2 examples that demonstrate that they have the relevant experience to deliver the services as described in part II.2.4 of the OJEU Contract Notice.
Minimum level(s) of standards required:
Examples provided must be supplying of products and services to sports centres or similar organizations as Glasgow Life. Bidders must score no less than 60 % of the marks available for the question above based upon the scoring guidance shown in the ITT.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Key Performance Indicators are listed in Section 4 of the ITT found on the PCS Tender portal.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2016/S 095-170217
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/05/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/05/2017
Local time: 12:00
Place:
Glasgow, UK.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Re ESPD Questions 4D.1, 4D1.1, 4D1.2, 4D2, 4D2.1 and 4D2.2 bidders must hold the certificates or comply with the questions noted in ESPD 4D attached at https://www.glasgow.gov.uk/index.aspx?articleid=19621
Freedom of Information Act — Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation and ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the buyers attachments area within the PCS Tender portal (NB the council does not bind itself to withhold this information).
Tenderers Amendments — The tenderer must enter any clause, condition, amendment to specification or any other qualification he may wish to make conditional to this offer. Buyers will be required to complete the tenderers amendment certificate contained in the buyers attachment area within PCS Tender portal.
Prompt Payment — The successful tenderer shall, as a condition of being awarded the tender, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these works are paid timeously and that as a minimum invoices rendered by subcontractors shall (unless formally disputed by the tenderer) be paid within 30 days of receipt.
The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Buyers will be required to complete the prompt payment certificate contained in the buyers attachment area within PCS Tender portal.
Bidders will be required to complete the Non-Collusion certificate contained in the buyers attachments area within the PCS Tender portal
Terms and Conditions are located within Section 3 of the ITT document
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender document please visit
https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for Project Code 6590 under ITTs Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT it will move to your My ITTs area.
For further information on using PCS-Tender, please read the Supplier Response Guide:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=467323.
(SC Ref:467323).
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Life (Culture and Sport Glasgow)
220 High Street
Glasgow
G4 0QW
UK
Telephone: +44 1412875889
Internet address(es)
URL: www.glasgowlife.org.uk
VI.5) Date of dispatch of this notice
18/04/2017