Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Regenda Group
Commutation Plaza, 1 Commutation Row
Liverpool
L3 8QF
UK
Contact person: Tenders Support
Telephone: +44 1942614051
E-mail: tenders.support@valueworks.co.uk
NUTS: UKD
Internet address(es)
Main address: http://regenda.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.valueworks.co.uk/vwcl1081/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Passenger Lift and Stair Lift Servicing, Maintenance and Repairs.
Reference number: VWCL1081
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
The Regenda Group wish to establish contracts for provision of servicing, maintenance and repair for passenger lift and stair lifts.
The opportunity has been sub-divided into 2 lots as detailed below:
— Lot 1 — Passenger Lift — Servicing, Maintenance and Repairs.
— Lot 2 — Stair Lift — Servicing, Maintenance and Repairs.
Regenda will utilise a JCT Measured Term Contract 2011, the contracts will be let on a 3 year term with the option in year three to extend for a further 2 years, any extension will be subject to contract performance.
If you wish to express interest in this opportunity please send an email to: tenders.support@valueworks.co.uk including the following tender reference number — VWCL1081.
Valueworks have been appointed by Regenda to facilitate this tendering exercise.
II.1.5) Estimated total value
Value excluding VAT:
660 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Passenger Lift — Servicing, Maintenance and Repairs
II.2.2) Additional CPV code(s)
50750000
50000000
42419510
42416100
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
The successful service provider will be required to provide the following services in relation to passenger lifts servicing, maintenance and repairs:
— Routine servicing and maintenance;
— Repair and breakdown service in line with Regenda's service levels;
— Passenger lift repairs identified following independent inspections by the insurance company;
— Pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be worn beyond adequate adjustment; and
— Validation of current asset register and on-going record keeping including current inspections, next inspections and ‘extended service’ inspections etc., this information will remain the property of Regenda.
Regenda will utilise a JCT Measured Term Contract 2011, the initial contract will be let on a 3 year term with the option in year three to extend for a further 2 years in any combination.
The estimated contract value of 495 000 GBP is based on a 5 year contract plus 10 % contingency, the estimated contract value for the initial three year term is 270 000 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
495 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be let on a 3 year term with the option in year 3 to extend for a further 2 years in any combination.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 — Stair Lift — Servicing, Maintenance and Repairs
II.2.2) Additional CPV code(s)
50750000
50000000
42419510
42416100
44115600
II.2.3) Place of performance
NUTS code:
UKD
II.2.4) Description of the procurement
The successful service provider will be required to provide the following services in relation to stair lift servicing, maintenance and repairs:
— Routine servicing and maintenance;
— Repair and breakdown service in line with Regenda's service levels;
— Stair lift repairs identified following independent inspections by the insurance company;
— Pro-active maintenance, replacement, repair and adjustment of any part of the lift should it fail, or be worn beyond adequate adjustment; and
— Validation of current asset register and on-going record keeping including current inspections, next inspections and ‘extended service’ inspections etc., this information will remain the property of Regenda.
Regenda will utilise a JCT Measured Term Contract 2011, the initial contract will be let on a 3 year term with the option in year three to extend for a further 2 years in any combination.
The estimated contract value of 165 000 GBP is based on a 5 year contract plus 10 % contingency, the estimated contract value for the initial three year term is 90 000 GBP.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
165 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be let on a 3 year term with the option in year 3 to extend for a further 2 years in any combination.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the Invitation to Tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Please refer to the Invitation to Tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/05/2017
Local time: 16:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
22/05/2017
Local time: 16:30
Place:
Electronic opening — tenders submitted via email.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Regenda Group (‘Regenda’) is a great quality, forward thinking housing business, building, managing and maintaining the homes people need. The Regenda Group is made up of Regenda Homes and its wholly-owned subsidiaries M&Y Maintenance and Construction, Redwing Living (private rented properties, leasehold and apartment block management and shared ownership and sales), McDonald Property Rentals in Lancashire, which is a subsidiary of Redwing Living and Petrus Community. The resulting contract(s) will cover each part of the Group and also any future subsidiaries of the Group.
The values below are the operating principles that guide Regenda's conduct and relationship with customers, partners and stakeholders:
— Customer focus;
— High performance;
— Efficiency and value for money;
— Teamwork;
— Ambition and dynamism;
— Openness and honesty.
Regenda employs around 500 people, has assets of over 489 000 000 GBP and a turnover of 55 000 000 GBP. They have built around 500 properties over the last three years and supported 140 people back into employment or training. Regenda also established 12 new business start-ups in partnership with other organisations and got over 300 independent living residents online. The Regenda Limited board has 3 sub-committees covering risk and audit, nominations and remuneration and housing services.
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Regenda Group will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales, and Northern Ireland).
VI.5) Date of dispatch of this notice
19/04/2017