Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Basingstoke and Deane Borough Council
Civic Offices, London Road
Basingstoke
RG21 4AH
UK
Contact person: Penny Taylor
Telephone: +44 1256845569
E-mail: penny.taylor@basingstoke.gov.uk
Fax: +44 1256845200
NUTS: UKJ3
Internet address(es)
Main address: www.basingstoke.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply and/or Supply, Installation and Maintenance of Signage across Hampshire.
II.1.2) Main CPV code
34928470
II.1.3) Type of contract
Supplies
II.1.4) Short description
Basingstoke and Deane Borough Council (the council) are seeking to establish a framework agreement with one or more suppliers for the provision of signage at various site locations throughout Hampshire. The Council is acting as lead authority on behalf of the Hampshire and Isle of Wight Procurement Partnership, comprising:
— Basingstoke and Deane Borough Council,
— East Hampshire District Council,
— Eastleigh Borough Council,
— Fareham Borough Council,
— Gosport Borough Council,
— Hampshire County Council,
— Hart District Council,
— Havant Borough Council,
— Isle of Wight Council,
— New Forest Borough Council,
— Portsmouth City Council,
— Rushmoor Borough Council,
— Test Valley Borough Council,
— Winchester City Council.
Other authorities that are part of this process comprise:
— Town and Parish Councils within Hampshire,
— Junior, Primary and Secondary Schools in the Hampshire County Council local authority area, (private schools will not be included in the framewo...
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
1 100 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Street Name Plates — Supply only
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Quality criterion: Contract management
/ Weighting: 10
Quality criterion: Skills matrix
/ Weighting: 10
Quality criterion: Sample draft design
/ Weighting: 10
Quality criterion: Template quotation document
/ Weighting: 10
Cost criterion: Core items
/ Weighting: 40
Cost criterion: Non-core items
/ Weighting: 17
Cost criterion: Lead Authority discount
/ Weighting: 3
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Street Name Plates — Supply and Installation/Maintenance
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply and installation/maintenance of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Quality criterion: Contract management
/ Weighting: 10
Quality criterion: Skills matrix
/ Weighting: 10
Quality criterion: Sample draft design
/ Weighting: 10
Quality criterion: Template quotation document
/ Weighting: 10
Cost criterion: Core items
/ Weighting: 40
Cost criterion: Non-core items
/ Weighting: 17
Cost criterion: Lead Authority discount
/ Weighting: 3
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Road Signage (incl. directional signs, information signs etc.) — Supply only
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Quality criterion: Contract management
/ Weighting: 10
Quality criterion: Skills matrix
/ Weighting: 10
Quality criterion: Sample draft design
/ Weighting: 10
Quality criterion: Template quotation document
/ Weighting: 10
Cost criterion: Core items
/ Weighting: 40
Cost criterion: Non-core items
/ Weighting: 17
Cost criterion: Lead authority discount
/ Weighting: 3
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Road Signage (incl. directional signs, information signs etc.) — Supply and Installation/Maintenance
II.2.2) Additional CPV code(s)
34928471
34928472
II.2.3) Place of performance
NUTS code:
UKJ3
Main site or place of performance:
Various sites across Hampshire, according to the location of the organisation placing the order.
II.2.4) Description of the procurement
This lot will comprise the supply and installation/maintenance of various types of signage, ranging from very small quantities (1 item) to larger orders at various site locations throughout Hampshire. A range of styles, sizes and types of signs will also be required. The framework is expected to commence from April 2017 for a period of 4 years. The council will not award more than 1 supplier to this lot, but bidders may bid for 1 or more lots.
II.2.5) Award criteria
Quality criterion: Contract management
/ Weighting: 10
Quality criterion: Skills matrix
/ Weighting: 10
Quality criterion: Sample draft design
/ Weighting: 10
Quality criterion: Template quotation document
/ Weighting: 10
Cost criterion: Core items
/ Weighting: 40
Cost criterion: Non-core items
/ Weighting: 17
Cost criterion: Lead Authority discount
/ Weighting: 3
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 008-011576
Section V: Award of contract
Lot No: 1
Title: Street Name Plates — Supply only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Signway Supplies (Datchet) Limited
Basingstoke
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 275 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Street Name Plates — Supply and Installation/Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Signway Supplies (Datchet) Limited
Basingstoke
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 275 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Road Signage (incl. directional signs, information signs etc.) — Supply only
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Signway Supplies (Datchet) Limited
Basingstoke
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 275 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Contract No: 4
Title: Road Signage (incl. directional signs, information signs etc.) — Supply and Installation/Maintenance
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/03/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Signway Supplies (Datchet) Limited
Basingstoke
UK
NUTS: UKJ3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 275 000.00
EEK
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
UK
Telephone: +44 2079477882
Internet address(es)
URL: www.justice.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In accordance with the Public Contracts Regulations 2015, a standstill period of a minimum of 10 calendar days will be applied starting from the date when the award decision is dispatched to Bidders. This period allows unsuccessful Bidders to consider the decision and highlight any errors in the award process. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court of England and Wales. Any such action must be brought within the time limits specified in the Public Contracts Regulations 2015.
VI.5) Date of dispatch of this notice
19/04/2017