Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Telephone: +44 1313144215
E-mail: leanne.gourlay@nrscotland.gov.uk
NUTS: UKM25
Internet address(es)
Main address: http://www.nrscotland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.scotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.scotland.gov.uk
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Scotland's Census 2021 Data Collection Operational Management System and Integration Services.
II.1.2) Main CPV code
72314000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.
II.1.5) Estimated total value
Value excluding VAT:
5 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
72314000
II.2.3) Place of performance
NUTS code:
UKM
II.2.4) Description of the procurement
Overview
Scotland's Census is a count of population and households in Scotland which currently takes place once every ten years. The next census in 2021 will be conducted primarily online. The Data Collection Operational Management System and Integration Services contract will manage the data collection operation for Census 2021. There are distinct, but very interlinked, requirements within this contract — the Data Collection Operational Management System and the Integration of Services.
The Data Collection Operational Management System, which is one of several systems, sits at the centre of the Census data collection operation and will be used to manage the interactions with each address in Scotland and allow tracking of Census returns. It will sit in a secure hosted environment. The Data Collection Operational Management System and Integration Services is built from a number of components to collect, store, analyse, distribute and report on data collection operational information.
The Integration of Services requirement includes a systems integration service to manage the Census systems and services end-to-end across all the developments throughout the collection period. For clarity, this will involve managing systems and services that may not directly integrate with the Data Collection Operational Management System and Integration Services functionality.
As part of the preparations for the census in 2021 a rehearsal to test the systems, procedures and supplier delivered tools is planned for 2019.
We are looking for a Service Provider to provide the Data Collection Operational Management System and Integrated Services which includes;
— the development and management of the Enumeration Address Register and the interactions with addresses, including a user interface to allow manual as well as automatic updates to be made
— Processing of operational information based on defined business rules, including a user interface to manage and update business rules.
— An integration capability to allow data from multiple sources to be combined to update the Enumerator Address Register.
— The creation of data interfaces between the Data Collection Operational Management System and Integration Services and a variety of sources and suppliers. It is recognised that the data required to move across these data interfaces will vary considerably in terms of their complexity, depending on the volume and frequency of transfer and the census systems, services or suppliers involved.
— The ability to track census returns.
— To provide predefined and ad-hoc summary reports
— Secure decommissioning of systems and services, including the extraction of data for use in other Census processes and to plan for future censuses.
II.2.5) Award criteria
Criteria below:
Quality criterion: As set out in ITT
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.6) Estimated value
Value excluding VAT:
5 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
The Authority reserves the right to extend the contract for up to 1 year.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not applicable.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The Authority shall not be setting minimum standards with regard to turnover and financial ratios but reserves the right to review the latest audited accounts of the successful bidder prior to contract award.
For Question 4B.5 of the ESPD, it is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below.
Employer's (Compulsory) Liability Insurance — 5 000 000 GBP
Public Liability Insurance — 5 000 000 GBP
Professional Indemnity Insurance — 5 000 000 GBP
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Q4C.1.2 (Overall Weighting 80 %) Respondents shall need to demonstrate experience and suitability to meet the requirement by providing details of two previous contracts which demonstrate the following:
a) delivery of secure IT systems and services (20 %)
b) building and implementing data interfaces (20 %)
c) delivery to fixed timetable with critical go-live dates (20 %)
d) utilisation of iterative design methodologies (10 %)
e) demonstrate collaboration with multiple suppliers and multiple client teams (10 %)
f) complex integration involving multiple interfaces to other third party solutions (20 %)
Q4C.2 (Overall Weighting 5 %) Bidders will be required to confirm details of the technicians or technical bodies who they can call upon, especially those responsible for quality control.
Q4C.5 (Overall Weighting Pass/Fail) Bidders will be required to confirm that they will allow checks to be conducted on their production and technical capacities and where necessary on the means of study and research facilities available to it and on the quality control measures employed.
Q4C.6 (Overall Weighting Pass/Fail) Bidders will be required to confirm that they and/or the service provider have the following relevant educational and professional qualifications:
Compliance with TIA-942 at Rating 3 or Rating 4 or equivalent.
Q4C.7 (Overall Weighting 5 %) Bidders will be required to confirm that they will employ environmental management measures that meet the following requirements:
that you have a corporate environmental management system and how this will minimise the environmental impact of your proposed response.
Q4C.9 (Overall Weighting 10 %) Bidders will be required to demonstrate that they have (or have access to) the relevant tools, plant or technical equipment to deliver the types of requirements detailed in II.2.4 in the OJEU Contract Notice or the relevant section of the Site Notice.
Q4C.10 (For information only, no weighting) Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
Q4D.1 (Overall Weighting Pass/Fail) Bidders must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO 9001 (or equivalent),
Minimum level(s) of standards required:
Bidders should provide two examples of contracts/projects which meet the above criteria.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
22/05/2017
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
13/07/2017
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Award Criteria
The scoring system used to evaluate the award criteria in the ITT will be as follows:
0 Unacceptable Nil or inadequate response. Fails to demonstrate an ability to meet the requirement.
1 Poor Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited
detail or explanation to demonstrate how the requirement will be fulfilled.
2 Acceptable Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details
on how the requirement will be fulfilled in certain areas.
3 Good Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on
how the requirements will be fulfilled.
4 Excellent Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a
thorough understanding of the requirement and provides details of how the requirement will be met in full.
Tenderers should also note that the estimated value of the requirement as set out in Section II.1.5 and Section II.2.6 is considered to be a high estimate. We expect the actual value of the requirement to be within the range of 1 500 000 GBP to 5 000 000 GBP
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=491956.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Supplier(s) will be required to embrace the concept of sustainable development and community benefits and will be required to work with its partners to deliver employment/training opportunities and other community benefits.
(SC Ref:491956)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=491956
VI.4) Procedures for review
VI.4.1) Review body
National Records of Scotland
Ladywell House, Ladywell Road
Edinburgh
EH12 7TF
UK
Telephone: +44 1313144215
Fax: +44 1313144256
Internet address(es)
URL: http://www.nrscotland.gov.uk
VI.5) Date of dispatch of this notice
20/04/2017