Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southside Housing Association Ltd
135 Fifty Pitches Road
Glasgow
G51 4EB
UK
Contact person: Cheryl Burns
E-mail: CBurns@southside-ha.co.uk
NUTS: UKM34
Internet address(es)
Main address: www.southside-ha.org
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Southside Housing Association Ltd Gas Annual Inspection and Reactive Maintenance Contract.
Reference number: ESP3802
II.1.2) Main CPV code
50531200
II.1.3) Type of contract
Services
II.1.4) Short description
Gas Annual Inspection and Reactive Maintenance Contract from August 2017 to July 2020 at Various Addresses, Southside Glasgow.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
50531200
50413100
II.2.3) Place of performance
NUTS code:
UKM34
Main site or place of performance:
Various addresses situated in the south side of the city of Glasgow.
II.2.4) Description of the procurement
It is Southside Housing Association's intention to enter into a contract with 1 contractor to deliver their annual inspections and reactive maintenance to Gas systems for a 3-year period commencing 1.8.2017 until 31.7.2020, with the possibility of a further 2-year extension to the Contract. The full contract requirements are contained within the Tender Documents and include the requirement for a 24/7 emergency call out service and call handling facility.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
May take up option of 2 x 12 month extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In response to 4A.2 the Service Provider and their operatives must be Gas Safe Registered with the appropriate registration for working in domestic properties.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Refer to information provided in response to ‘minimum level(s) of standards required’.
Minimum level(s) of standards required:
Please refer to this section when completing section 4B of the ESPD (Scotland):
Question Reference 4B.1.1: Bidders will require to have a general minimum yearly turnover of 200 000 GBP for the last 3 years. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.
Question Reference 4B.2.1: Bidders will require to have a specific minimum yearly turnover of 200 000 GBP for the last 3 years in the business area covered by the contract. As evidence for this Southside Housing association may ask for annual accounts for the bidder.
Question Reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup/started trading.
Question Reference 4B.4:
Bidders must demonstrate a return on capital employed at a ratio of greater than 0.
Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Bidders must demonstrate a Current Ratio of greater than 1.
Current Ratio will be calculated as follows: new current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the bidders economic and financial standing.
Question Reference 4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers (Compulsory) Liability Insurance — 10 000 000 GBP,
Public Liability Insurance — 10 000 000 GBP,
Professional Indemnity Insurance — 1 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Refer to information provided in response to ‘minimum level(s) of standards required’.
Minimum level(s) of standards required:
In response to Question 4C.1.2 bidders will be required to provide no more than 4 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope, size and nature similar to the Works as described in part II.2.4 of this Contract Notice. The example contracts must have been worked on in the last 3 years and demonstrate (over the 4 examples) the relevant experience to deliver the works. The example projects must therefore be within a housing environment and the Bidder must have been appointed as the Main Contractor and must employ directly employed gas engineers. The example contracts must have been on-going for at least 12 months and the Bidder must be able to provide evidence of this.
In response to 4C.4 The Bidder must be able to provide a call handling facility 24 hours per day 7 days per week.
In response to 4C.6 Bidders will be required to confirm that they are Gas Safe Registered and their directly employed operatives have the following relevant educational and professional qualifications; All trades persons must be qualified to carry out gas servicing and maintenance to domestic heating systems, this will include but not be limited to the qualification requirements set out in the following Gas Safe publications: Defining the domestic ID card work categories. This is included within the contract documents.
All operatives engaged in site works must have current UKATA asbestos awareness training.
In response to 4C.6.1 Bidders will be required to confirm that all supervisors must be trade qualified and have the same level of qualifications as set out for the site operatives as listed above, in addition supervisors to hold supervisory qualifications such as SSSTS or equivalent.
In response to 4D.1 (1.1 and 1.2) — Quality Assurance Schemes and Environmental Management Standards — The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent), and the bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP) forum. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.
4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001 (or equivalent) or a valid EMAS (or equivalent) certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provided this information.
If the Bidder cannot fulfil all of the above requirements they should not complete the ESPD or ITT documentation.
Unsatisfactory responses to Section D will result in a failure score.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All operatives and supervisors employed on the contract must be qualified gas engineers and have current Gas Safe registration.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/05/2017
Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
27/09/2017
IV.2.7) Conditions for opening of tenders
Date:
30/05/2017
Local time: 14:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
The Contract will be awarded for a period of 3 years with the option to extend the contract on a yearly basis thereafter up to a maximum of 2 additional years. The earliest potential timescale for publication of a new Notice is therefore December 2019.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Question scoring methodology for the selection criteria: pass/fail.
The award criteria weightings and quality assessment questionnaire are published with the appendices included in the ITT document.
The Question and Answer facility on the Portal will close at noon seven working days prior to the receipt of tenders.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=491232.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:491232)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=491232
VI.4) Procedures for review
VI.4.1) Review body
Southside Housing Association Ltd.
Southside House, 135 Fifty Pitches Road
Glasgow
G51 4EB
UK
Internet address(es)
URL: www.ewing-somerville.com
VI.5) Date of dispatch of this notice
24/04/2017