CONTRACT NOTICE – OFFICIAL JOURNAL
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Section I: Contracting Authority
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I.1)
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Name, Address and Contact Point(s)
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University of Surrey |
Senate House, Stag Hill Campus |
Guildford |
GU2 7XH |
UK |
Procurement
Peter Lloyd MCIPS |
+44 01483300800 |
procurement@surrey.ac.uk |
+44 01483300800 |
https://in-tendhost.co.uk/universityofsurrey/aspx/Home
https://in-tendhost.co.uk/universityofsurrey/aspx/Home
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I.2)
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Type of contracting Authority and Main Activity or Activities
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No |
Section II: Object of the Contract
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II.1)
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Description
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II.1.1)
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Title attributed to the contract by the contracting authoritySupply and Operation of an HR and Payroll System — SQ and ISOS Stages. |
II.1.2(a))
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Type of works contract
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II.1.2(b))
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Type of supplies contract
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II.1.2(c))
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Type of service contract27 |
II.1.2)
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Main site or location of works, place of delivery or performance
UKJ23 |
II.1.3)
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This notice involves
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II.1.4)
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Information on framework agreement (if applicable)
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Number of participants to the framework agreement envisaged
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Duration of the framework agreement
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Justification for a framework agreement the duration of which exceeds four years
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Estimated total value of purchases for the entire duration of the framework agreement
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Frequency and value of the contracts to be awarded |
II.1.5)
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Short description of the contract or purchase(s)
The University of Surrey (‘the University’) is seeking to appoint a provider for the supply and operation of an HR / Payroll System incorporating the following:
— Payroll,
— Human Resources System,
— Establishment Management,
— Budgeting, and Forecasting, and
— Data Migration.
Further details are set out in the Selection Questionnaire.
The University is undertaking this procurement under the Competitive Dialogue procedure in accordance with Public Contracts Regulations 2015.
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II.1.6)
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Common Procurement Vocabulary (CPV)
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48450000 |
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II.1.7)
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Contract covered by the Government Procurement Agreement (GPA) |
II.1.8)
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Division into lots No |
II.1.9)
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Will variants be accepted
No |
II.2)
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Quantity or Scope of the Contract
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II.2.1)
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Total quantity or scope |
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3 500 0005 500 000 GBP |
II.2.2)
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OptionsThe initial contract period will be for five (5) years. The University may extend the contract for two (2) further two (2) year periods. |
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Provisional timetable for recourse to these options
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Number of possible renewals
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In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts
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II.3)
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Duration of the contract or limit for completion108 |
Section III: Legal, Economic, Financial and Technical Information
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III.2)
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Conditions for Participation
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III.2.1)
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Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
As detailed in the Selection Questionnaire.
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III.2.2)
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Economic and financial capacity
As detailed in the Selection Questionnaire.
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III.2.3)
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Technical capacity
As detailed in the Selection Questionnaire.
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III.2.4)
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Reserved contracts
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III.3)
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Conditions Specific to Service Contracts
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III.3.1)
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Is provision of the service reserved to a specific profession? No |
III.3.2)
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Will legal entities be required to state the names and professional qualifications of the personnel responsible for the execution of the service? No |
Section IV: Procedure
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IV.1)
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Type of Procedure
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Justification for the choice of accelerated procedure
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IV.1.1)
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Have candidates already been selected? No |
IV.1.2)
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Limitations on the number of operators who will be invited to tender or to participate5 |
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Objective criteria for choosing the limited number of candidates
The objective criteria are set out in the Selection Questionnaire.
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IV.1.3)
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Reduction of the number of operators during the negotiation or dialogue
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IV.2)
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Award Criteria
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No
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Yes
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No
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IV.2.2)
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An electronic auction will be used No
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IV.3 Administrative Information
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IV.3.1)
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Reference number attributed to the notice by the contracting authority
393/PL
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IV.3.2)
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Previous publication(s) concerning the same contract
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2016/S 197-355873 12-10-2016
Other previous publications
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IV.3.3)
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Conditions for obtaining specifications and additional documents 23-05-2017
23:59
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IV.3.4)
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Time-limit for receipt of tenders or requests to participate 30-05-2017
12:00 |
IV.3.5)
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Date of dispatch of invitations to tender or to participate to selected candidates
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IV.3.6)
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Language or languages in which tenders or requests to participate can be drawn up
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IV.3.7)
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Minimum time frame during which the tenderer must maintain the tender
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IV.3.8)
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Conditions for opening tenders
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30-5-2017
12:01
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Section VI: Other Information
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VI.1)
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Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published
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VI.2)
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Does the contract relate to a Project/Programme financed by Community Funds? No
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VI.3)
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Additional Information
Interested providers must complete and return the Selection Questionnaire (SQ) via the University's e-tendering system In-Tend by the date and time specified in IV.3.4). Unless you have done so previously, Tenderers are required to register their company details on In-Tend. No charge is made for registration or access to this system. Full details and user guides on how to register and operate the system are available via the link https://in-tendhost.co.uk/universityofsurrey/aspx/Home
Once in the web site, click on ‘current tenders’ and then on ‘new tender details’ for this tender for further information. If you wish to express interest click on ‘express interest’ and if you have not previously done so, register your company. The e-mail address should be generic (tenders@abc-ltd.com) rather than a personal address, as login details, subsequent messages, and tender documents will be automatically sent to this e-mail address, therefore please ensure the email account registered on this system is regularly monitored. You may register more than one user per organisation against your account.
Further information about the University of Surrey can be found at http://www.surrey.ac.uk
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VI.4)
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Procedures for appeal
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VI.4.1)
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Body responsible for appeal procedures
University of Surrey |
Senate House |
Guildford |
GU1 7XH |
UK |
procurement@surrey.ac.uk |
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Body responsible for mediation procedures
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VI.4.2)
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Lodging of appeals
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VI.4.3)
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Service from which information about the lodging of appeals may be obtained
University of Surrey |
Senate House |
Guildford |
GU2 7XH |
UK |
procurement@surrey.ac.uk |
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VI.5)
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Dispatch date of this Notice 24-04-2017 |