Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Communities — Historic Environment Division
Causeway Exchange, 1-7 Bedford Street
Belfast
BT2 7EG
UK
Contact person: michelle.frewfinance-ni.gov.uk
E-mail: michelle.frew@finance-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://www.finance-ni.gov.uk/
Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://etendersni.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfC Historic Environment Division (HED) Grounds Maintenance Services at NI State Care Monuments.
Reference number: 736326
II.1.2) Main CPV code
77000000
II.1.3) Type of contract
Services
II.1.4) Short description
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.1.5) Estimated total value
Value excluding VAT:
406 040.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
Maximum number of lots that may be awarded to one tenderer: 3
II.2) Description
Lot No: 1
II.2.1) Title
Northern Region
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77312100
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resource allocation
/ Weighting: 7.5
Quality criterion: Communication plan
/ Weighting: 7.5
Quality criterion: Management of the contract
/ Weighting: 7
Quality criterion: Contingency arrangements
/ Weighting: 3
Cost criterion: Total contract price
/ Weighting: 75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At end of final contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract shall be for 12 months with the option to extend for 3 further periods of 12 months subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
South Eastern Region
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77312100
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resource allocation
/ Weighting: 7.5
Quality criterion: Communication plan
/ Weighting: 7.5
Quality criterion: Management of the contract
/ Weighting: 7
Quality criterion: Contingency arrangements
/ Weighting: 3
Cost criterion: Total contract price
/ Weighting: 75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At end of final contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract shall be for 12 months with the option to extend for 3 further periods of 12 months subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Central West Region
II.2.2) Additional CPV code(s)
77300000
77340000
77341000
77342000
77310000
77312000
77312100
77314000
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
A key part of the historic built heritage of Northern Ireland is monuments in State Care. To ensure that State Care Monuments owned or managed by the DfC are maintained effectively and to a high standard, the DfC is seeking to appoint suitably experienced contractor(s) for the provision of grounds maintenance at a number of sites under their management from 2017 to 2021. A key principle for this contract is an awareness of the sensitivities of these irreplaceable historic sites. In many cases, the material below ground contains sensitive buried archaeological remains that can be damaged by the use of inappropriate equipment or maintenance methods. Many sites have upstanding archaeological remains, either as masonry or earthworks, the integrity of which must be protected. It is important that prospective contractors recognise that the work required is on specialist sites and is not a standard civil service estate grounds maintenance environment.
II.2.5) Award criteria
Criteria below:
Quality criterion: Resource allocation
/ Weighting: 7.5
Quality criterion: Communication plan
/ Weighting: 7.5
Quality criterion: Management of the contract
/ Weighting: 7
Quality criterion: Contingency arrangements
/ Weighting: 3
Cost criterion: Total contract price
/ Weighting: 75
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
At end of final contract period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The initial contract shall be for 12 months with the option to extend for 3 further periods of 12 months subject to satisfactory performance.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.3) Technical and professional ability
List and brief description of selection criteria:
SC1 Company Experience SC2 Waste Disposal Certification SC3 Health and Safety Compliance.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The successful contractors performance on the contract will be regularly monitored. A Contractor not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified. time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the. contract may be terminated VI.4).
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
01/06/2017
Local time: 15:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/08/2017
IV.2.7) Conditions for opening of tenders
Date:
01/06/2017
Local time: 15:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
3 months prior to end of final contract period.
VI.3) Additional information
The estimated total contract value is between 406 000 GBP and 609 000 GBP for the contract period including all possible extensions. The range reflects the potential scale of the contract and takes into account such changes to the scope / and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract.
VI.4) Procedures for review
VI.4.1) Review body
The UK does not have any such bodies with responsibility for appeal/mediation procedures
UK
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.5) Date of dispatch of this notice
26/04/2017