Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Queens Cross Housing Association Ltd
45 Firhill Road
Glasgow
G20 7BE
UK
Contact person: Peter O'Brien
Telephone: +44 1419453003
E-mail: pobrien@qcha.org.uk
NUTS: UKM34
Internet address(es)
Main address: http://www.qcha.org.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11502
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: housing association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Lift maintenance and repair services contract 2017.
II.1.2) Main CPV code
50750000
II.1.3) Type of contract
Services
II.1.4) Short description
To service and maintain passenger lifts on behalf of Queens Cross Housing Association.
II.1.5) Estimated total value
Value excluding VAT:
360 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 — Lifts up to 10 Storeys
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Provision of lift maintenance services across various sites on behalf of Queens Cross Housing Association.
II.2.5) Award criteria
Criteria below:
Quality criterion: Governance/management arrangements
/ Weighting: 5
Quality criterion: Contract key performance indicators
/ Weighting: 10
Quality criterion: Quality management
/ Weighting: 10
Quality criterion: Complaints and escalation
/ Weighting: 5
Quality criterion: Engineers qualifications
/ Weighting: 5
Quality criterion: Mobilisation and project management
/ Weighting: 5
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
190 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/09/2017
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
May take up option of 2 x 12 month extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 — All lifts 11 storeys and over
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Provision of lift maintenance services over various sites on behalf of Queens Cross Housing Association.
II.2.5) Award criteria
Criteria below:
Quality criterion: Governance /Management arrangements
/ Weighting: 5
Quality criterion: Contract key performance indicators
/ Weighting: 10
Quality criterion: Quality management
/ Weighting: 10
Quality criterion: Complaints and escalation
/ Weighting: 5
Quality criterion: Engineers qualifications
/ Weighting: 5
Quality criterion: Mobilisation and project management
/ Weighting: 5
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
170 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/09/2017
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
May take up option of 2 x 12 months extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 — All lifts as lots 1 and 2
II.2.2) Additional CPV code(s)
50750000
II.2.3) Place of performance
NUTS code:
UKM34
II.2.4) Description of the procurement
Provision of lift maintenance services over various sites on behalf of Queens Cross Housing Association.
II.2.5) Award criteria
Criteria below:
Quality criterion: Governance/management
/ Weighting: 5
Quality criterion: Contract key performance indicators
/ Weighting: 10
Quality criterion: Quality management
/ Weighting: 10
Quality criterion: Complaints and escalation
/ Weighting: 5
Quality criterion: Engineers qualifications
/ Weighting: 5
Quality criterion: Mobilisation/project management
/ Weighting: 5
Price
/ Weighting:
60
II.2.6) Estimated value
Value excluding VAT:
360 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
04/09/2017
End:
31/03/2021
This contract is subject to renewal: Yes
Description of renewals:
May take up option of 2 x 12 month extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
A) The Supplier/Contractor or Sub-contractor who is responsible for the lifts must be a member of the ‘Lift and Escalator Industry Association (L.E.I.A)’ (or equal and approved) and will be required to provide registration and certificated details.
B) The Supplier/ Contractor must have a Health and Safety Assessment Scheme (CHAS — The Contractor Health and safety Assessment Scheme)’accreditation (or equal and approved) and have within the last 12 Months, successfully met the assessment requirements of a construction- related scheme in registered membership of the ‘Safety Schemes in Procurement (SSIP) or SAFE Contractors Scheme’ (or equal and approved) and will be required to prove registration and certificate details.
Contractors must provide an approved letter of compliance or acceptance certificate as evidence.
Membership of ‘Constructionline’ is desirable. Note although ‘Contructionline appears in the SSIP Forum membership list, membership of ’Constructionline’ alone will not be regarded as an ‘equal’ H&S qualification. It will be up to QCHA ultimate decision as to whether the tenderer’s H&S qualifications are equal and approved.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to state the value(s) for the following financial measurement(s).
‘Net Profit’ in 2 consecutive years’ and ‘positive shareholders’ funds in 2 consecutive years’.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contracts, the types of insurances indicated below.
Public Liability Insurance = 10 000 000 GBP,
Employers (Compulsory) Liability Insurance = 10 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Provide examples demonstrating that they have the relevant experience to deliver the services as described in part 11.2.4 of the contract notice. Confirm details of the technicians or technical bodies who they can call upon, especially these responsible for service control.
Confirm the average annual manpower and number of managerial staff for the last 3 years.
Demonstrate that they have (of have access to) the relevant tools (test tools) to deliver the types of equipment.
Confirm whether they intend to subcontract and, if so, for what section or proportion of the contract.
The engineers deployed to the Framework must be time-served engineers, with the exception of fully employed Apprentices.
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All operatives engaged on the works shall:
Be suitable trained and have appropriate qualifications and experience and all works to electrical equipment shall be carried out by a competent time-served engineer.
III.2.2) Contract performance conditions
Contained within tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/05/2017
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
30/05/2017
Local time: 12:00
Place:
Public Contracts Scotland web portal.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
TUPE may apply to Lots 1, 2 and 3.
Fully completed ESPD must be submitted along with the tender.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=492637.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
At tender stage bidders will require to set out what community benefits they will bring to the Queens Cross Housing association in the event of a successful bid. Responses may address targeted recruitment and training; equal opportunities; supply-chain initiatives; environmental initiatives, community consultation; contributions to education; the promotion of social enterprises; and resources for community initiatives. These benefits must be specific to this contract and not part of a wider Corporate Social Responsibility (CSR) programme.
(SC Ref:492637)
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=492637
VI.4) Procedures for review
VI.4.1) Review body
Queens Cross Housing Association Ltd
45 Firhill Road
Glasgow
G20 7BE
UK
Telephone: +44 1419453003
Internet address(es)
URL: http://www.qcha.org.uk
VI.4.2) Body responsible for mediation procedures
Dunbar Boardman
4 Redheughs Rigg
Edinburgh
EH12 9DQ
UK
Telephone: +44 1313386119
E-mail: kenneth.wright@tuv-sud.co.uk
VI.5) Date of dispatch of this notice
27/04/2017