Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Disclosure Scotland
1 Pacific Quay
Glasgow
G51 1DZ
UK
Contact person: Leanne Wilson
Telephone: +141 3143097
E-mail: leanne.wilson@gov.scot
NUTS: UKM82
Internet address(es)
Main address: http://www.disclosurescotland.co.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16222
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
IT Managed Services Agreement
II.1.2) Main CPV code
50312000
II.1.3) Type of contract
Services
II.1.4) Short description
The provision of IT managed services and related, print, scanning and mailroom services.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
10 172 641.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79823000
79999100
72611000
64121100
II.2.3) Place of performance
NUTS code:
UKM8
II.2.4) Description of the procurement
The provision of IT managed services and related print, scanning and mail room services.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
Extreme urgency brought about by events unforeseeable for the contracting authority and in accordance with the strict conditions stated in the Directive
Explanation
The basis for Disclosure Scotland's use of the negotiated procedure without prior publication of a contract notice is extreme urgency brought about by events unforeseeable by Disclosure Scotland.
Disclosure Scotland awarded a call-off contract to an incoming economic operator, under a framework set up in accordance with Directive 2004/18/EC, and faced unforeseen circumstances that prevented completion of that contract. Since service mobilisation and delivery by that incoming economic operator could not take place, an emergency contract was awarded in 2015. This award is made to the same contractor whom was awarded a contract under the extreme urgency provision in 2015 as a short extension to that contract to allow continuation of a critical public service. (being the only economic operator able to maintain service continuity) until the new replacement contract commences (expected September 2018).
Disclosure Scotland faced extremely grave jeopardy in terms of the potential failure of business critical operations beyond 29.4.2015, which required to be provided to the public without fail on a continuing basis.
The contract awarded is appropriately limited in duration having regard for the urgency. A fresh and compliant procurement has been run to replace this emergency contract but due to some minor unforeseen delays it has been necessary to extend the current arrangement to ensure a seamless transfer from the old IT system to the newly designed IT system.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/03/2018
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
British Telecommunications PLC
81 Newgate Street
London
EC1A 7AJ
UK
NUTS: UKI
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 10 712 641.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:537976).
VI.4) Procedures for review
VI.4.1) Review body
Disclosure Scotland
1 Pacific Quay
Glasgow
G51 1DZ
UK
Telephone: +141 3143097
Internet address(es)
URL: http://www.disclosurescotland.co.uk/
VI.5) Date of dispatch of this notice
03/04/2018