Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
UK
Telephone: +44 2076063030
E-mail: Diana.morris@cityoflondon.gov.uk
NUTS: UKI
Internet address(es)
Main address: www.capitalesourcing.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Minor Works Term Contract
II.1.2) Main CPV code
45000000
II.1.3) Type of contract
Works
II.1.4) Short description
The City of London is procuring the appointment of 2 contracts to be awarded under separate lots for the provision of minor works for building fabric and M&E works respectively. The value of individual works orders will be limited to no more than 250 000 GBP per order. Expenditure over the last 3 full financial years for minor works across the scope of both lots has increased from around 4 000 000 GBP to over 6 000 000 GBP per annum. Future annual spend may vary further.
The City occupies and operates accommodation that exceeds over 800 properties.
Accommodation includes corporate office, school, housing, police, income generating investment property, market and commercial, theatre and concert hall provisions, some of which are listed, and other individual property assets associated with City open spaces and built environment at locations across the wider London region.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
40 000 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Building Fabric Maintenance
II.2.2) Additional CPV code(s)
45400000
45410000
45420000
45430000
45440000
45450000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Based on previous experience (without any guarantee as to future demand) much of the building fabric work has consisted of general internal refurbishment and thus trades such as carpentry, plumbing, decorations, floor finishes etc. are commonly used with a limited amount of mechanical and electrical / making good. Excavations, concrete works, below ground drainage and glazing have only been infrequently called upon.
Annual level of spend is likely to vary and based on historical data can be estimated to be in a range 3 700 000 GBP to 4 600 000 GBP per annum.
II.2.5) Award criteria
Quality criterion: Health and safety
/ Weighting: 10 %
Quality criterion: Environmental management
/ Weighting: 5 %
Quality criterion: Social inclusion
/ Weighting: 5 %
Quality criterion: Delivery approach
/ Weighting: 30 %
Quality criterion: Supplier capability
/ Weighting: 30 %
Quality criterion: Delivery team
/ Weighting: 20 %
Cost criterion: SOR Pricing
/ Weighting: 70 %
Cost criterion: Savings and efficiencies
/ Weighting: 30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Weightings 60 % Technical and 40 % Commercial.
Lot No: 2
II.2.1) Title
Mechanical & Electrical Services
II.2.2) Additional CPV code(s)
45259000
45259100
45259200
45259300
45259900
45300000
45310000
45320000
45330000
45340000
45350000
45351000
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
Based on previous experience (without any guarantee as to future demand) much of the M&E work, with a limited amount of fabric / making good, has consisted of:
— Gas fired boiler replacements (domestic and commercial in scale).
— Wet heating system refurbishment/replacement.
— Domestic hot and cold water systems refurbishment/replacement.
— Chiller replacement.
— VRF/VRV unit/system replacement.
— AHU/FCU refurbishment/replacement.
— HVAC system controls and other BMS works.
— Lighting and small power systems replacement.
— External lighting system replacement.
— Fire/smoke detection/alarm system replacement.
— CCTV system replacement.
— Access control/intruder alarm system replacement.
Annual level of spend is likely to vary and based on historical data can be estimated to be in a range 2 700 000 GBP to 3 400 000 GBP per annum.
II.2.5) Award criteria
Quality criterion: Health and safety
/ Weighting: 10 %
Quality criterion: Environmental management
/ Weighting: 5 %
Quality criterion: Social inclusion
/ Weighting: 5 %
Quality criterion: Delivery approach
/ Weighting: 30 %
Quality criterion: Supplier capability
/ Weighting: 30 %
Quality criterion: Delivery team
/ Weighting: 20 %
Cost criterion: SOR Pricing
/ Weighting: 70 %
Cost criterion: Savings and efficiencies
/ Weighting: 30 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Weightings 60 % Technical 40 % Commercial.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 088-171204
Section V: Award of contract
Lot No: 1
Title: Minor Works Building Fabric
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/12/2017
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Wates Living Space
1977948
23 Crown Road
London
EN1 1FE
UK
NUTS: UKI
Internet address(es)
URL: www.wates.co.uk
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 23 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Minor Works Mechanical and Electrical
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
31/12/2017
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from EU Member States: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Sykes and Son Ltd
199712
42 Essex Street
London
WC2R 3JF
UK
NUTS: UKI
Internet address(es)
URL: www.sykesandsonltd.com
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 17 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
City of London Corporation
London
UK
VI.4.2) Body responsible for mediation procedures
City of London Corporation
London
UK
VI.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
04/04/2018