Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Kent County Council (t/a KCS Professional Services)
County Hall
Maidstone
ME14 1XQ
UK
Telephone: +44 1622236767
E-mail: psg@commercialservices.org.uk
NUTS: UK
Internet address(es)
Main address: http://www.kcs4ps.co.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Telecommunications equipment and supplies
Reference number: DN289540
II.1.2) Main CPV code
32500000
II.1.3) Type of contract
Services
II.1.4) Short description
KCC (KCS) on behalf of the CBC creates an Agreement for the supply and delivery of Telephony Systems and Associated Services for use by public sector bodies identified in the original Contract Notice 2017/S 153-317252 (and future successors). Member Authorities that will be using the Agreement from the outset are: Hampshire CC, Hertfordshire CC, Oxfordshire CC, Suffolk CC, West Sussex CC. Other public bodies will have access to this Agreement but may only do so with the agreement of the Contracting Authority.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
2 000 000.00
GBP/ Highest offer:
10 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
This Framework covers the provision of Telephony Systems and Associated Services, both Cloud and on-premise options. Including but not limited to:
— IP Telephone Systems,
— VoIP Telephone Systems,
— Call Packages,
— Features list:
—— call recording,
—— video conferencing,
—— interactive Voice Response (IVR),
—— voicemail,
—— paging,
—— Tannoy,
—— Web portal access,
—— Call logging,
— Connectivity:
—— Traditional lines — Analogue, ISDN2, ISDN30,
—— SIP Lines,
—— Broadband — ADSL and Fibre to the Cabinet,
—— Ethernet Leased line.
— Numbering:
—— Porting,
—— Traditional / geographic,
—— Non Geographic — 03xx, 08xx,
—— Direct Dial numbers (DDI).
As ranges increase with technological advances it is anticipated that any future innovative products will be made available as part of the Framework Agreement.
II.2.5) Award criteria
Quality criterion: Industry standards
/ Weighting: 20
Quality criterion: Pre-sales service
/ Weighting: 20
Quality criterion: Service and support
/ Weighting: 20
Quality criterion: Minimising disruption
/ Weighting: 5
Quality criterion: Subcontractors
/ Weighting: 5
Price
/ Weighting:
30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 153-317252
Section V: Award of contract
Contract No: Y18004
Title: Telecommunications equipment and supplies
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2018
V.2.2) Information about tenders
Number of tenders received: 13
Number of tenders received by electronic means: 13
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
AdEPT Telecoms PLC
4682431
77 Mount Ephraim
Tunbridge Wells
TN4 8BS
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Avian Mobile Limited
4414310
Avian House, Sutton Business Park, Restmor Way,
Wallington
SM6 7AH
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Capita IT Services Ltd
SCO045439
17-19 Rochester Row
London
SW1P 1QT
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Cirrus Response Ltd
08700358
1st Floor, 3-5 Red Lion Street,
Richmond
TW9 1RJ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Freedom Communications (UK) Ltd
05396496
Olds Approach, Tolpits Lane
Watford
WD18 9RX
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Gamma Telecom LTD
04340834
The Port House Marina Keep
Portsmouth
PO6 4TH
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
Level 3 Communications Uk Ltd
2495998
7th Floor, 10 Fleet Place
London
EC4M 7RB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
2 000 000.00
GBP
/ Highest offer:
4 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
Eligible users of the framework will be any or all public sector bodies in England, Wales, Scotland, Northern Ireland, Channel Islands from any or all parts of the public sector including members, affiliates & associates of: CBC Group, Police Service, Fire Service, NHS and NHS Trusts, 3rd sector organisations, academic centres (incl Academies and Free Schools), Ministry of Defence, education and further education, local authorities, Central Government, unitary councils, city councils, any of the greater city boroughs organisations, publicly funded and publicly owned private companies incl housing associations. Further details of the classification of potential Accessing Bodies and Customer’s geographical areas and organisation classifications are also detailed in the original Contract Notice 2017/S 153-317252 and the ITT documentation. In totality, any contracting authorities as defined in regulation 2 (1) of the Public Contracts Regulations 2015 including all explanatory notes thereto.
VI.4) Procedures for review
VI.4.1) Review body
Commercial Services Kent Limited
1 Abbey Wood Road, Kings Hill
West Malling
ME19 4YT
UK
VI.5) Date of dispatch of this notice
06/04/2018