Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Skanska Rashleigh Weatherfoil Limited, Facilities Services
Maple Cross House, Denham Way, Maple Cross
Rickmansworth
WD3 9SW
UK
Telephone: +44 1276-673880
E-mail: pqq@litmuspartnership.co.uk
NUTS: UKH23
Internet address(es)
Main address: http://www.skanska.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.litmuspartnership.co.uk/project/skanska
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Facilities management
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Skanska Rashleigh Weatherfoil, Facilities Services — Tender for Catering Services
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide catering services for Skanska Rashleigh Weatherfoil, Facilities Services (SRW FS).
The Client is a Private Funded Initiative (PFI) which currently includes the following Bristol school properties, where the successful Supplier will be required to deliver a catering service and meet the requirements of the specification from the contract commencement.
The schools within the initial scope of the tender are:
The schools within the scope of the tender are:
— Bristol Brunel Academy — secondary school,
— Bristol Metropolitan Academy — secondary school (includes Briarwood SEN centre),
— Oasis Academy Brislington — secondary school (includes unit for pupils with additional ASD needs),
— Bridge Learning Campus — all-through school (includes primary and nursery age pupils).
Total 3887 pupils as at January 2018.
II.1.5) Estimated total value
Value excluding VAT:
4 930 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKK11
Main site or place of performance:
Oasis Academy Brislington.
Bridge Learning Campus.
Bristol Brunel Academy.
Bristol Metropolitan Academy.
Bristol.
United Kingdom.
II.2.4) Description of the procurement
The contract being tendered is for three years in duration from 22.12.2018 until 31.12.2021, with the option to extend for a further term of up to 2 years, and will be guaranteed price in nature, with the Supplier invoicing the client for 1-12th of the annual cost on a monthly basis. There shall be a service on each of the 190 full academic days and by agreement for the 5 inset days.
The Client is currently not considering growing the number of schools during the contract period. However, should this change and the provision of catering services are required in additional schools the scope and terms of this contract would also apply. If applicable the successful Supplier will be expected to provide this service within these schools using the same costing model, ratios etc that they applied to their successful tender submission for the Client at the point of tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the PFI.
The successful Supplier is expected to have a good local operational presence, as specialist caterers in the secondary school sector.
The contract covers the scope for the provision of school catering services, which currently includes breakfast, morning break, lunch, all hospitality and free issue requirements. Free School Meals and hospitality will be charged at cost, based on consumption.
The Client expects the successful Supplier to enable the continued development of catering through the provision of an innovative, healthy food service, prepared on-site. Food for Life Silver standard catering provision is required from the start of the contract and throughout.
The schools’ governing bodies intend to focus heavily on healthy, fresh, seasonal, locally sourced produce and see the catering service as an exciting opportunity to complement the overall student and community experience, through the regular introduction of new ingredients, themed and promotional events. The successful Supplier will be required to play their part in acting as a catalyst for improvement of the pupil experience.
The Senior Leadership Team have identified improved “value for money” as a priority to parents and this is perceived as key to encourage an increased uptake of the overall catering service provided. The successful Supplier will work closely with the Client and the schools to manage the provision of catering and the overall “meal experience”, with pupil education on making healthy dietary choices being an important part of their educational experience.
The vision of Senior Leadership is that all children choose to eat and enjoy a healthy school dinner with targeted 90 % uptake of free school meals. Good quality and varied menu options plus value for money are perceived as key to encourage an increased uptake of the overall catering service provided. The successful Supplier will be expected to work closely with the Food Technology departments, to ensure there are appropriate catering themes, meal deals and promotions, in support of the school curriculum.
The current annual value of the contract is approximately 986 000,00 GBP plus VAT (excluding hospitality). However, depending on the number of schools that join Skanska UK (Bristol) it is anticipated that this annual value may increase over the contract term.
There is no guarantee that additional schools will be added to this contract during this contract term.
Information in respect of each school and further details are provided in the SQ Document.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 930 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
22/12/2018
End:
31/12/2023
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/05/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/06/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Interest in the selection process should be expressed via email only to pqq@litmuspartnership.co.uk clearly stating within this email which contract / notice you are referring to. Please also provide, as a minimum, a contact name, full company postal address and telephone number.
The Selection Questionnaire and associated documents can be obtained at: http://www.litmuspartnership.co.uk/project/skanska
The closing date for receipt of the Selection Questionnaire is 25.5.2018 (12:00). Suppliers are required to ensure that documents are obtained and returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
Documents in respect of economic / financial standing (where indicated in the Selection Questionnaire) shall be returned to The Litmus Partnership Limited, by email to pqq@litmuspartnership.co.uk by the above closing date and time.
It will be the Supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this Contract Notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
VI.4) Procedures for review
VI.4.1) Review body
Skanska Rashleigh Weatherfoil Limited, Facilities Services
Rickmansworth
UK
VI.5) Date of dispatch of this notice
06/04/2018