Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Newcastle University
2nd Floor South, Higham House, New Bridge Street West
Newcastle upon Tyne
NE1 8AF
UK
Contact person: https://procontract.duenorth.com/Login
Telephone: +44 1912085360
E-mail: Dave.Anderson@ncl.ac.uk
Fax: +44 1912088845
NUTS: UKC22
Internet address(es)
Main address: http://www.ncl.ac.uk
Address of the buyer profile: https://procontract.duenorth.com/Login
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Supply of a Research Costing and Project Administration and Management System
Reference number: NU/1303
II.1.2) Main CPV code
72268000
II.1.3) Type of contract
Services
II.1.4) Short description
Newcastle University invites tenders to supply and implement an integrated and fully customised off the shelf system for Research Costing and Project Administration and Management System, to support administrators and academics to manage research activity, throughout the projects life cycle. The solution will be one that has a proven track record in Higher Education Research Costing and Project Management, or equivalent.
Bids are invited from suppliers that can demonstrate they have an existing solution in a live environment that can demonstrate compliance with UK statutory conditions governing Higher Education research costing, and research administration and project management.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
326 519.06
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72260000
II.2.3) Place of performance
NUTS code:
UKC22
Main site or place of performance:
Newcastle University.
II.2.4) Description of the procurement
Newcastle University invites tenders to supply and implement an integrated and fully customized off the shelf system for Research Costing and Project Administration and Management System, to support administrators and academics to manage research activity, throughout the project life cycle. The solution will be one that has a proven track record in Higher Education Research Costing and Project Management or equivalent, that can demonstrate compliance with UK statutory conditions governing Higher Education research costing, and research administration and project management.
At present the University utilises bespoke, in-house developed research management systems:
1. MyProjects: A post award project/document management tool;
2. MyProjects Proposals: A pre-award proposal costing tool.
The current MyProjects system will soon come to the end of its life and needs to be replaced. It is used to manage all externally funded and strategic projects including research proposals and contracts and enterprise and business development related activities. The system manages around 100 000 000 GBP of external funding per annum and has approximately 2 000 users.
The MyProjects Proposals system is a bespoke project proposal costing tool. Our current system manages in excess of 3 000 proposals per annum with a total value in excess of 600 000 000 GBP.
The replacement system(s) will be an integral component(s) of the University's “end to end” project management system and as such will be required to integrate effectively with other established systems including MyImpact a Current Research Information System (CRIS) in which information on publications, research and teaching evaluation activities is collected), SAP (HR, Finance and Business Warehouse).
Expressions of interest in this tender (and access to the tender documentation) can be made by registering via the University's e-tendering portal at: https://procontract.due-north.com/Login
II.2.5) Award criteria
Quality criterion: Fitness for purpose
/ Weighting: 65
Cost criterion: Whole Life Cost
/ Weighting: 35
II.2.11) Information about options
Options:
Yes
Description of options:
Beyond the initial 72-month contract period, a further 24-month contract may be awarded subject to mutual agreement. A final 24-month contract may be awarded on the same basis. Options will be taken up on or before 1.10.2023 and 1.10.2025 respectively.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 115-231614
Section V: Award of contract
Contract No: 1
Title: Supply of a Research Costing and Project Administration and Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/03/2018
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
UNIT4 Business Software Limited
1737985
St Georges Hall, Easton in Gordano
Bristol
BS20 0PX
UK
NUTS: UKK11
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 326 519.06
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Newcastle University
Newcastle upon Tyne
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.
VI.5) Date of dispatch of this notice
06/04/2018