Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Future Academies
Lupus Road, Pimlico
London
SW1V 3AT
UK
Contact person: Richard Davies
Telephone: +44 7747011726
E-mail: richard.davies@evbex.com
NUTS: UKI
Internet address(es)
Main address: http://www.futureacademies.org/
Address of the buyer profile: http://www.futureacademies.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./3G56CP7X7H
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/respond/3G56CP7X7H
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Future Academies Hard FM Maintenance Services Tender
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
Future Academies is seeking to procure Hard FM Maintenance Services across the Trust. In the first instance this will include five academies with the probability to extend to other schools as the Trust grows.
The services may vary between academies to suit the schools own individual requirements, including demographics, site facilities, student numbers, future plans etc. We would expect bidders to take each school’s needs into consideration accordingly.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON.
II.2.4) Description of the procurement
Description of the Procurement:
In general, each Site will require the following services to be maintained and supported. Detailed specifications will be included within the Invitation to Tender (ITT).
Provide a maintenance services to the mechanical, electrical and building fabric installations, and specialist equipment and services installed at each Site. This will include: Statutory Compliance, Planned, and Reactive Maintenance Services, including a 365 days, 7 days a week Response Service against pre-defined SLAs. These services will include, but not be limited to:
— provision of resources, including suitably qualified in-house maintenance operatives, appropriate supply chain, management, administration and supervisory team;
— provision of all vehicles, materials, tools, plant and equipment necessary to deliver the services;
— provision of Technology Tools to deliver the services in an effective and efficient manner e.g. CAFM & Help Desk (SPOC) systems;
— management and Reporting Services;
— regular Site / Contract Meetings;
— preliminary condition survey and asset verification services;
— heating Ventilation and Air Conditioning (HVAC), including Boilers, AHUs etc;
— hot Water Systems including Calorifiers and Point of Use Water Heaters;
— ventilation Systems;
— gas Installations;
— hot and Cold Water Services;
— instantaneous Hot Water Boilers;
— water Monitoring and Hygiene Services;
— prevention of Legionnaires Disease Programmes, including dosing and chlorination;
— building Management Systems;
— solar PV and Solar Thermal Installations;
— fire Alarm Systems;
— fire Protection Systems;
— smoke Extract/Ventilation Systems;
— doors, Gates and Roller Shutters;
— intruder Alarms;
— CCTV and Security Systems;
— keyholder Response;
— access Control Systems;
— lightening Protection Systems;
— mansafe Systems;
— fixed Wire Testing;
— fire Extinguisher Servicing;].
— portable Appliance Testing;
— fire Risk Assessments;
— asbestos Management;
— water Risk Assessments;
— lift Services;
— catering Equipment Maintenance, including Deep Clean;
— pest Control;
— drainage;
— building fabric Maintenance;
— garden Maintenance;
— gym Equipment Maintenance;
— outdoor Sports equipment and installations maintenance;
— sewing Machines Maintenance;
— radio Maintenance;
— pottery Kiln Maintenance;
— testing and Certification of all necessary assets; and.
— planned maintenance activities to be mainly out of school terms.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2018
End:
31/08/2021
This contract is subject to renewal: Yes
Description of renewals:
The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
The Selection criteria can be found in the Standard Questionnaire (SQ) documentation.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
In the first instance, candidates should register with http://www.delta-esourcing.com/tenders/UK-title/5857JNPBEE and express an interest in the contract. A Standard Questionnaire will need to be completed and returned www.delta-esourcing.com as part of the request to participate process.
Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, none payment.
Relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
In the 1st instance, candidates should register with http://www.delta-esourcing.com/tenders/UK-title/5857JNPBEE and express an interest in the contract. A Standard Questionnaire will need to be completed and returned to www.delta-esourcing.com as part of the Standard Questionnaire process.
Candidates will need to provide as part of the Standard Questionnaire process details of turnover, profit and capital and reserves for previous 3 years.
Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
A statement of a minimum turnover level is detailed within the Standard Questionnaire documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
In the first instance, candidates should register with www.delta-esourcing.com and express an interest in the contract. A Standard Questionnaire will need to be completed and returned (to www.delta-esourcing.com as part of the Standard Questionnaire process.
Candidates will need to provide as part of the Standard Questionnaire process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.
Minimum level(s) of standards required:
Minimum turnover levels are stated within the SQ documentations.
Levels of insurance cover will be evaluated on a Pass / Fail basis. To pass this evaluation the suppliers must hold or be willing to obtain the following levels of insurance cover:
— Public Liability Insurance 5 000 000,00 GBP,
— Employers Liability Insurance 5 000 000,00 GBP.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Planned and regular monthly, quarterly and annual contract review meeting will be pre-planned with the awarding contractor.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/05/2018
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
21/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
30 Months from contract start date, depending on whether extension periods are taken up.
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./3G56CP7X7H
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3G56CP7X7H
GO Reference: GO-201849-PRO-12196423.
VI.4) Procedures for review
VI.4.1) Review body
Future Academies
Lupus Road, Pimlico
London
SW1v 3AT
UK
Telephone: +44 7747011726
E-mail: richard.davies@evbex.com
VI.4.2) Body responsible for mediation procedures
Future Academies
Lupus Road
London
SW1V 3AT
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non-electronic methods are used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of the contract has not been successfully resolved then the Public Contracts Regulations provide for aggrieved parties who have been harmed or are at risk of harm by the breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).
VI.5) Date of dispatch of this notice
09/04/2018