Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Driver and Vehicle Licensing Agency
Long View Road, Morriston
Swansea
SA6 7JL
UK
Contact person: Kevin Waker
Telephone: +44 1792782753
E-mail: kevin.waker@dvla.gsi.gov.uk
NUTS: UK
Internet address(es)
Main address: www.dvla.gov.uk
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: Central Government
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Support and Maintenance Mailing Machines and Ancillary Equipment
Reference number: PS/17/231
II.1.2) Main CPV code
30133000
II.1.3) Type of contract
Services
II.1.4) Short description
This oultines the requirements for the support and maintenance of the Agency's strategically preferred mailing platform by a single supplier.
This document is aimed at potential suppliers for the support and maintenance of DVLA's mailing machinery and ancillary devices:
Output Services Group (OSG) provides the Agency with its print & mail functionality. It is responsible for producing the Agency’s entire customer facing documentation and in 2016/17 despatched more than 93 500 000 items of mail to its customers. The operation is based over 2 sites within 5 miles of each other.
The department produces a number of high volume output on a variety of different stationery types, the main transactions are:
— V11 Tax reminder: 27 600 000 per year.
— HRC Registration document: 17 500 000 per year.
— Photo on licence (POL) 10 400 000 per year.
OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 578 726.52
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
United Kingdom.
II.2.4) Description of the procurement
This document defines the requirements for the support and maintenance of the Agency's strategically preferred mailing platform by a single supplier.
This document is aimed at potential suppliers for the support and maintenance of DVLA's mailing machinery and ancillary devices:
Output Services Group (OSG) provides the Agency with its print and mail functionality. It is responsible for producing the Agency’s entire customer facing documentation and in 2016/17 despatched more than 93 500 000 items of mail to its customers. The operation is based over 2 sites within 5 miles of each other.
The department produces a number of high volume output on a variety of different stationery types, the main transactions are:
OSG has a mailing machine fleet of 12 systems for which it is seeking support and maintenance, 7 on the Ty-Felin Site and 5 on the Morriston Site. The 12 systems consist of 4 high-speed mailers, 4 mid-range mailers and 4 plastic card mailing systems.
II.2.5) Award criteria
Quality criterion: Resources and capabilities
/ Weighting: 15
Quality criterion: Technical solution and competence
/ Weighting: 20
Quality criterion: Suitability of proposed processes
/ Weighting: 15
Quality criterion: Flexibility and change management
/ Weighting: 10
Price
/ Weighting:
40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2018/S 017-034873
Section V: Award of contract
Contract No: PS/17/231
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/03/2018
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Bowe Systec Limited
Unit 7, Kings Grove Industrial Estate, Kings Grove
Maidenhead
SL6 4DP
UK
Telephone: +44 1628581270
E-mail: info@bowe-systec.co.uk
Fax: +44 1628581290
NUTS: UKL18
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 578 726.52
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this Notice, please click here:
https://dft.delta-esourcing.com/delta/viewNotice.html?noticeId=312089628
GO Reference: GO-2018410-PRO-12202205
VI.4) Procedures for review
VI.4.1) Review body
DfT
Longview Road
Swansea
SA6 7JL
UK
Telephone: +44 1792384648
VI.5) Date of dispatch of this notice
10/04/2018