Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Southside Housing Association Ltd
Southside House, 135 Fifty Pitches Road
Glasgow
G51 4EB
UK
Telephone: +44 1414221112
E-mail: kmcleod@southside-ha.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.ewing-somerville.com
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13703
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from another address:
Ewing Somerville Partnership (Scotland) Ltd
40 Speirs Wharf
Glasgow
G4 9TH
UK
Telephone: +44 1413533531
E-mail: gmccann@ewing-somerville.com
NUTS: UKM82
Internet address(es)
Main address: www.ewing-somerville.com
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Southside Housing Association: Legionella Prevention and Control Servicing and Maintenance Contract
Reference number: ESP3797
II.1.2) Main CPV code
71313000
II.1.3) Type of contract
Services
II.1.4) Short description
Southside Housing Association wish to appoint a suitably qualified Service provider to carry out control and prevention of Legionella to their residential properties, both factored and owned and commercial offices located in the South side of Glasgow.
II.1.5) Estimated total value
Value excluding VAT:
250 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45232430
90913100
71630000
79993100
II.2.3) Place of performance
NUTS code:
UKM82
Main site or place of performance:
South side of Glasgow.
II.2.4) Description of the procurement
To ensure that Southside Housing Association is compliant within the realms of the (HSE) Health and Safety Executives guidelines L8 publication “The approved code of practice L8 Legionnaires disease - the control of bacteria in water systems”.
The contract will be let as a measured term contract and will include monitoring and recording temperatures of hot and cold water systems, carrying out risk assessments as described in the approved code of practice L8 the control of Legionella bacteria in water systems in accordance with BS 8580.
— Cleaning cold and hot water storage tanks where necessary,
— servicing TMVs when necessary,
— asset identification,
— provision of a web based recording and monitoring system,
— making alterations to hot water storage vessels to ensure compliance,
— making alterations to TMVs to ensure compliance,
— recording and reporting within a Webb based reporting and recording system,
— Train and support the Association's administration staff.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a variable period of up to 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The association may take up an option to extend the current contract to further properties which they currently own or factor or may come to own or factor during the currency of the contract. Initially the successful supplier may be engaged to identify any further properties where prevention and control of Legionella may be required due to the existence of communal tanks.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
In response to ESPD 2C.1 suppliers should provide the required information if applicable to them.
In response to 2D.1 Suppliers should provide this information and if applicable to them.
In response to 2D.1.1 Suppliers should provide this information where it is known and in particular for any laboratory they intend to engage for water testing services.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Refer to information provided in response to “minimum level(s) of standards required”.
Minimum level(s) of standards required:
Please refer to this section when completing section 4B of the ESPD (Scotland):
Question reference 4B.1.2: Bidders will require to have an average yearly turnover for the last 3 years of a minimum of 90 000 GBP. As evidence for this Southside Housing Association may ask for annual accounts for the bidder.
Question reference 4B.3: Where turnover information is not available for the period requested, the bidder will be required to state the date which they were setup /started trading.
Question reference 4B.4:
Bidders must demonstrate a return on capital employed at a ratio of greater than zero.
Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Question reference 4B.5.1 and 4B.5.2: It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employers (compulsory) liability insurance - 5 000 000 GBP.
Public liability insurance - 10 000 000 GBP.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Refer to information provided in response to “minimum level(s) of standards required”.
Minimum level(s) of standards required:
In response to Question 4C.1.2 bidders will be required to provide 3 examples of contracts which demonstrate the contractor's ability to perform contracts of the scope and nature similar to the Works as described in part II.2.4. The example contracts must have been worked on in the last 3 years and demonstrate fully the relevant experience to deliver the works. This will require written narrative to describe the similarities between the example contracts and this procurement. The example projects should be within a housing environment. The example contracts must have been on-going for at least 3 months and the bidder must be able to provide evidence of this.
In response to 4C.2 Bidders will be required to confirm details of the technicians or technical bodies /laboratories who they can rely upon to carry out the water testing requirements of the contract.
In response to 4C.10 Bidders will be required to state the proportion of the works they intend to sub-contract.
In response to 4D.1 (1.1 and 1.2) - Quality assurance schemes and environmental management standards - The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance in accordance with BS EN ISO9001 (or equivalent), and the bidder must hold a UKAS (or equivalent), accredited independent third party certificate of compliance in accordance with BS OHSAS 18001 (or equivalent) or have, within the last 12 months, successfully met the assessment requirements of a construction related scheme in registered membership of the Safety Schemes in Procurement (SSIP)forum. If no certification is available specify which other means of proof concerning the quality management procedures and health and safety procedures can be provided and provide this information.
4D.2 (2.1 and 2.2) The bidder must hold a UKAS (or equivalent) accredited independent third party certificate of compliance with BS EN ISO 14001(or equivalent) or a valid EMAS (or equivalent) certificate. If no certification is available specify which other means of proof concerning the quality assurance schemes can be provided and provide this information.
If the bidder cannot fulfill all of the above requirements they should not complete the ESPD or ITT documentation.
Unsatisfactory responses to Sections C and /or D will result in disqualification from this competition.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
18/09/2018
IV.2.7) Conditions for opening of tenders
Date:
21/05/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Within 5 years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the public contracts (Scotland) Regulations 2015.
Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=516732
The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Note: To register your interest in this notice and obtain any additional information please visit the public contracts Scotland Web Site at: http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=539120
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at: http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:539120)
VI.4) Procedures for review
VI.4.1) Review body
Southside Housing Association Ltd
135 Fifty Pitches Road
Glasgow
G51 4EB
UK
Internet address(es)
URL: http://www.ewing-somerville.com
VI.5) Date of dispatch of this notice
11/04/2018