Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Port of Leith Housing Association Ltd
108 Constitution Street, Leith
Edinburgh
EH6 6AZ
UK
Contact person: Craig Somerville
Telephone: +44 1592891210
E-mail: enquiries@assuredmanagementgroup.co.uk
Fax: +44 1315551504
NUTS: UKM75
Internet address(es)
Main address: http://www.polha.co.uk/
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA13142
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other: Housing Association
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Fire Safety Equipment Maintenance Contract
II.1.2) Main CPV code
31625100
II.1.3) Type of contract
Services
II.1.4) Short description
To provide a planned preventative maintenance regime, ensuring all building systems are compliant with current and future regulations for the following systems:
— Dry Risers,
— Emergency Lighting Systems,
— Fire Alarms and Detector Systems,
— Fire Extinguishers and Fire Blankets,
— Smoke Vent Systems,
— Sprinkler Systems.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
31625000
31625100
35111300
35111320
45343220
38431200
II.2.3) Place of performance
NUTS code:
UKM75
Main site or place of performance:
Edinburgh Area.
II.2.4) Description of the procurement
Initially the ESPD will be evaluated with all bidders that pass the pass / fail questions and achieve a minimum score of 60% across all scored questions. Thereafter the Tender Document will be evaluated based upon 60% Quality and 40% Price all as outlined within the Tender Document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality method questionnaire
/ Weighting: 60 %
Price
/ Weighting:
40 %
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/07/2018
End:
30/06/2019
This contract is subject to renewal: Yes
Description of renewals:
Subject to good performance (at discretion of Port of Leith Housing Association) the contract may be extended for another 12 months plus again another 12 months with a further option of 12 or 24 months.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Bidders must be current members of BAFE (British Approvals for Fire Equipment) or recognised / acceptable equivalent.
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
Bidders must be current members of BAFE (British Approvals for Fire Equipment) or recognised / acceptable equivalent.
III.2.2) Contract performance conditions
Contract performance conditions all as laid out within the tender documentation.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 143-294567
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
18/05/2018
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Note: To register your interest in this Notice and obtain any additional information please visit the Public Contracts Scotland website at:
http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=539473
The buyer has indicated that it will accept electronic responses to this Notice via the Postbox facility. A user guide is available at:
http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
The Community Benefits are as outlined within the tender document.
(SC Ref:539473).
Download the ESPD document here: http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=539473
VI.4) Procedures for review
VI.4.1) Review body
Port of Leith Housing Association Ltd
108 Constitution Street, Leith
Edinburgh
EH6 6AZ
UK
Telephone: +44 1315540403
Fax: +44 1315551504
Internet address(es)
URL: http://www.polha.co.uk/
VI.5) Date of dispatch of this notice
13/04/2018