Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
Contact person: Catrina Rimen
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
NUTS: UKG13
Internet address(es)
Main address: https://www.rugby.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/csw-jets
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/csw-jets
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/csw-jets
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
RUG — Housing Management System
Reference number: RUG - 5988
II.1.2) Main CPV code
48100000
II.1.3) Type of contract
Services
II.1.4) Short description
Rugby Borough Council (RBC), is inviting tenders for the supply of a comprehensive Housing Management solution, and requires the Tenderer to recommend, provide and implement software to meet the council’s objectives. The tendered solution must encompass all the necessary software and services to replace the existing 'in scope' requirements. These include but are not limited to: Housing Options, Allocations, Tenancy, Leasehold and Service Charges, Housing Benefit/UC, Voids Management and Customer Self-Service. The Housing Management Solution shall be required to interface with the Council’s existing relevant software solutions as detailed in the Tender Documents. The requirement has been divided into two Lots (of which only one shall be awarded):
Lot 1: Software Hosted by Solution Provider or Lot 2: Software Hosted by RBC. Full details of the requirement, the evaluation criteria and how to apply are provided in the Tender Pack.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
The requirement has been divided into 2 Lots:
Lot 1: Software Hosted by Solution Provider;
Lot 2: Software Hosted by Rugby Borough Council.
Tenderers are invited to return a submission for either one Lot or both Lots. It will be at The Council’s sole discretion to decide which Lot is to be awarded.
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1: Hosted by the Solution Provider
II.2.2) Additional CPV code(s)
48100000
48000000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
II.2.4) Description of the procurement
Rugby Borough Council (RBC), is inviting tenders for the supply of a comprehensive Housing Management solution, and requires the Tenderer to recommend, provide and implement software to meet the council’s objectives. The Housing Management Solution shall also be required to interface with the Council’s existing relevant software solutions as detailed in the Tender Documents. Lot 1: provides the Economic Operator with an opportunity to fulfil the above requirements with a solution that shall be ‘Hosted’ by the Solution Provider.
Please note that there is no guarantee that this Lot shall be awarded. Selection of Lots to be awarded is at the full discretion of the Council. Full details of the requirement, the evaluation criteria and how to apply are provided in the Tender Pack.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to enter into 1 Contract for an initial period of 5 years with the successful Tenderer. The Authority has the option to extend for a further 5 x 1-year extensions upon satisfaction and performance reviews of the successful Tenderer The anticipated commencement date is 1.9.2018.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access the procurement documents please visit www.csw-jets.co.uk register, and express interest in Project RUG — 5988, RUG — Housing Management System. Instructions on how to apply for this Lot are provided in “Part 1 — ITT Information Pack HMS” and “Appendix E” within the Tender Pack.
Lot No: 2
II.2.1) Title
Lot 2: Hosted by Rugby Borough Council
II.2.2) Additional CPV code(s)
48100000
48000000
II.2.3) Place of performance
NUTS code:
UKG13
Main site or place of performance:
The Borough of Rugby.
II.2.4) Description of the procurement
Rugby Borough Council (RBC), is inviting tenders for the supply of a comprehensive Housing Management solution, and requires the Tenderer to recommend, provide and implement software to meet the council’s objectives. The Housing Management Solution shall also be required to interface with the Council’s existing relevant software solutions as detailed in the Tender Documents. Lot 2 — provides the Economic Operator with an opportunity to fulfil the above requirements with a solution that shall be “Hosted” by Rugby Borough Council.
Please note that there is no guarantee that this Lot shall be awarded. Selection of Lots to be awarded is at the full discretion of the Council. Full details of the requirement, the evaluation criteria and how to apply are provided in the Tender Pack.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
The Authority proposes to enter into 1 Contract for an initial period of 5 years with the successful Tenderer. The Authority has the option to extend for a further 5 x 1-year extensions upon satisfaction and performance reviews of the successful Tenderer The anticipated commencement date is 1.9.2018.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To access the procurement documents please visit www.csw-jets.co.uk register, and express interest in Project RUG — 5988, RUG — Housing Management System. Instructions on how to apply for this Lot are provided in “Part 1 — ITT Information Pack HMS” and “Appendix E” within the Tender Pack.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
21/05/2018
Local time: 12:00
Place:
Rugby Borough Council Town Hall Evreux Way Rugby CV21 2RR.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
To access the procurement documents please visit www.csw-jets.co.uk register, and express interest in Project RUG — 5988, RUG — Housing Management System. Full details of the requirement, the evaluation criteria and how to apply are provided in the Tender Pack.
VI.4) Procedures for review
VI.4.1) Review body
Rugby Borough Council
Town Hall, Evreux Way
Rugby
UK
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
VI.4.2) Body responsible for mediation procedures
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Rugby Borough Council
Town Hall, Evreux Way
Rugby
CV21 2RR
UK
Telephone: +44 1788533732
E-mail: procurement@rugby.gov.uk
VI.5) Date of dispatch of this notice
16/04/2018