Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
Spelthorne Borough Council
2017/S 243-506795
Council Offices, Knowle Green, Staines, TW18 1XB
Staines
TW18 1XB
UK
Contact person: Damola Aladesiun
Telephone: +44 1784446267
E-mail: d.aladesiun@spelthorne.gov.uk
NUTS: UKJ2
Internet address(es)
Main address: http://www.spelthorne.gov.uk
Address of the buyer profile: http://www.spelthorne.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Insurances — excluding broking
Reference number: SBC/EH/0006/1117 -1
II.1.2) Main CPV code
66510000
II.1.3) Type of contract
Services
II.1.4) Short description
Spelthorne Borough Council is approaching the end of their existing Long-Term Agreements with insurers and inline with Public Procurement legislation, we are tendering our Material Damage, Fidelity Guarantee, Combined Liability, Motor fleet, ULR, Group PA/Travel, Engineering Inspection and Computer portfolios in time for renewal on 1.4.2018.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
180 706.61
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Material Damage Package
II.2.2) Additional CPV code(s)
66515200
II.2.3) Place of performance
NUTS code:
UKJ2
UKJ
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Insurances — Material Damage Package.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, with options to extend for a further 2 years will be considered, the ITT will outline requirement — Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
Fidelity Guarantee Insurance
II.2.2) Additional CPV code(s)
66515410
II.2.3) Place of performance
NUTS code:
UKJ2
UKJ
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Fidelity Guarantee Insurance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement. Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 3
II.2.1) Title
Combined Liability Insurance
II.2.2) Additional CPV code(s)
66516000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Combined Liability Insurances.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 4
II.2.1) Title
Motor Fleet Insurance
II.2.2) Additional CPV code(s)
66514110
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Motor Fleet Insurance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 5
II.2.1) Title
Uninsured Loss Recovery
II.2.2) Additional CPV code(s)
66515410
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Motor Uninsured Loss Recovery Insurance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 6
II.2.1) Title
Group Personal Accident / Business Travel
II.2.2) Additional CPV code(s)
66512100
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Group Personal Accident and Business Travel Insurance.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement — Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 7
II.2.1) Title
Engineering Inspection and Insurance
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
Provision of Engineering Inspection and Insurance Services.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement — Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 8
II.2.1) Title
Computer Insurance
II.2.2) Additional CPV code(s)
66519200
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
In and around the Borough of Spelthorne.
II.2.4) Description of the procurement
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement — Commencing 1.4.2018.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40 %
Price
/ Weighting:
60 %
II.2.11) Information about options
Options:
Yes
Description of options:
A minimum of 1 year — offers of longer term agreements for 3 years, 3 + 2 years or 5 years will be considered — under consideration at present, the ITT will outline requirement — Commencing 1.4.2018.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2017/S 243-506795
Section V: Award of contract
Lot No: 4 & 5
Contract No: SBC/EH/0006/1117 -1d
Title: Motor Fleet
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Protector Insurance
BR018117
City Tower Piccadilly Plaza
Manchester
M1 4BT
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 69 057.65
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 1
Contract No: SBC/EH/0006/1117 -1a
Title: Material Damage
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Travelers Insurance
01034343
Exchequer Court, 33 St Mary Axe, London
London
EC3A 8AG
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 24 102.39
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: SBC/EH/0006/1117 -1b
Title: Fidelity Guarantee
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Insurance
BR007985
The Zurich Centre 3000 Parkway Fareham
Whiteley,
PO15 7JZ
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 5 187.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Contract No: SBC/EH/0006/1117 -1c
Title: Casualty
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Travelers Insurance
01034343
Exchequer Court, 33 St Mary Axe, London
London
EC3A 8AG
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 72 195.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Contract No: SBC/EH/0006/1117 -1e
Title: Group PA
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Insurance
BR007985
The Zurich Centre 3000 Parkway Fareham
Whiteley,
PO15 7JZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 963.19
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 7
Contract No: SBC/EH/0006/1117 -1f
Title: Engineering
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Zurich Insurance
BR007985
The Zurich Centre 3000 Parkway Fareham
Whiteley
PO15 7JZ
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 7 449.50
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 8
Contract No: SBC/EH/0006/1117 -1g
Title: Computers
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/04/2018
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Risk Management Partners Ltd
02989025
The Walbrook Building, 25 Walbrook
London
EC4N 8AW
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 751.38
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Spelthorne Borough Council, Council Offices, Knowle Green
Staines
TW18 1XB
UK
Telephone: +44 1784446267
E-mail: d.aladesiun@spelthorne.gov.uk
Internet address(es)
URL: http://www.spelthorne.gov.uk
VI.4.2) Body responsible for mediation procedures
Spelthorne Borough Council
Council Offices, Knowle Green, Staines, TW18 1XB
Staines
TW18 1XB
UK
Telephone: +44 1784446267
E-mail: d.aladesiun@spelthorne.gov.uk
Internet address(es)
URL: http://www.spelthorne.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
Spelthorne Borough Council
Council Offices, Knowle Green, Staines, TW18 1XB
Staines
TW18 1XB
UK
Telephone: +44 1784446267
E-mail: d.aladesiun@spelthorne.gov.uk
Internet address(es)
URL: http://www.spelthorne.gov.uk
VI.5) Date of dispatch of this notice
16/04/2018