Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The University of Northampton
Park Campus, Boughton Green Road
Northampton
NN2 7AL
UK
Contact person: Julia Gough
Telephone: +44 1604892663
E-mail: julia.gough@northampton.ac.uk
Fax: +44 1604722106
NUTS: UKF24
Internet address(es)
Main address: http://www.northampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofnorthampton/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/universityofnorthampton/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/universityofnorthampton/
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://in-tendhost.co.uk/universityofnorthampton/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
ITT259 Provision of Biomass Wood Chip Fuel for 995KW biomass boiler.
Reference number: ITT259
II.1.2) Main CPV code
09111400
II.1.3) Type of contract
Supplies
II.1.4) Short description
The university is embarking on a programme to create a wholly new campus on a brown field site providing state-of-the-art facilities and technology, the new campus will open in September 2018 academic year. A 995KW Herz Biofire biomass boiler has been installed in the energy centre at waterside campus. This will provide the baseload heat to the campus wide district heating system. The boiler uses and infeed auger to a storage silo. The silo has a usable volume of 88 m3. The university is seeking a reliable high quality supplier of woodchip to fuel the biomass boiler. It should be noted the university is seeking to supply the fuel in a sustainable way and minimize embedded carbon emissions such as through the woodchip delivery and manufacture. The contract will include the delivery of an estimated annual requirement of 4 750 000 kWh will be required per year.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
Northampton.
II.2.4) Description of the procurement
The university is seeking a reliable high quality supplier of woodchip to fuel the biomass boiler. It should be noted the university is seeking to supply the fuel in a sustainable way and minimize embedded carbon emissions such as through the woodchip delivery and manufacture. The university has a target to reduce C02 emissions by 2020 so it is imperative the biomass boiler continuously stocked during its operation to reduce the use of gas boilers. The contractor shall make deliveries of biomass fuel before 8:00 am in the morning with an estimated 6-7 per week. Delivery in a 30-40 m3 sized vehicle due to space limitations for an artic lorry. The contract will include the delivery of an estimated annual requirement of 4 750 000 kWh per year. G50/MC 25 % (+/-5), BSL authorised virgin timber. Under no circumstances will the woodchip contain waste wood, slab wood, pallets, wood shavings, arb chip or other material derived from non-virgin timber Roundwood unless approved by the contract administrator. Tenderers shall provide a detailed methodology in their proposals how and where they will source the wood, manufacture the woodchips, dry them to the specified moisture content and delivery them to site.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The contract may be extended for a further 12 months depending on performance.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tender is published on https://in-tendhost.co.uk/universityofnorthampton/ Please register your organisation, once registration is accepted you can access the tender documents. Contract value in II.1.5 and II.2.6 is an estimate based on 150 000 GBP per year for contract length. The university envisages entering a 2 years contract with the option to extend the contract up to a further 1 year.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Must be included in the Biomass Suppliers List under the UK Renewable Heat Incentive (RHI) scheme and must be Woodsure accredited or equivalent.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/05/2018
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/05/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic payment will be used
VI.3) Additional information
The university reserves the right to cancel the procurement at any time and not to proceed with all or part of the contract. The university will not, under any circumstances, reimburse any expense incurred by bidders in preparing their selection questionnaire or tender submissions. The university will be looking to reduce the time for the return of the ITT issued to the selected suppliers as per the time-frame indicated in the tender document as per options for sub-central contracting authorities.
VI.4) Procedures for review
VI.4.1) Review body
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by the public contracts Regulations 2015.
VI.5) Date of dispatch of this notice
16/04/2018