Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Northampton Borough Council
The Guildhall
Northampton
NN1 1DE
UK
Contact person: Mrs Amy Myers
E-mail: ammyers@northamptonshire.gov.uk
NUTS: UKF24
Internet address(es)
Main address: https://www.northampton.gov.uk/
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://www.lgssprocurementportal.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.lgssprocurementportal.co.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Nightly Purchased, Supplier-Managed Temporary Accommodation in Northampton (Dynamic Purchasing System - DPS)
Reference number: DN334842
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Northampton Borough Council is committed to tackling, preventing and reducing homelessness, and to minimising its use of bed & breakfast and out-of-borough temporary accommodation to meet the needs of homeless families.
Although the council is in the process of setting up a private sector leasing scheme to help meet the demand for temporary accommodation, urgent action is also being taken to move homeless households out of bed & breakfast accommodation and into suitable self-contained accommodation within the Northampton Borough or Grange Park.
The council therefore has a requirement for nightly-purchased temporary accommodation that is partly furnished and is managed and maintained by the housing supplier.
II.1.5) Estimated total value
Value excluding VAT:
13 784 832.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98000000
II.2.3) Place of performance
NUTS code:
UKF24
Main site or place of performance:
Northampton Borough or Grange Park
II.2.4) Description of the procurement
All organisations wishing to provide temporary accommodation service from 1.6.2018 onwards, will need to apply to join the DPS. This includes providers that have an existing contract.
The initial “Round” for this DPS will be open for 30 calendar days. Following on from this, each “Round” will then be open for 3 months (close every quarter). This means that applications can be submitted throughout the duration of the DPS, but the authority will only process the applications on a quarterly basis.
This DPS agreement is for an initial term of four years (until 31.5.2022), with an option to extend on an annual basis, depending on the council’s need for this type of temporary accommodation. The council is using the process of a DPS to enable providers to apply for the DPS at any time.
It is difficult to predict the exact value of this contract as the authorities’ requirements are likely to vary over the contract term, but it is estimated that the annual value will be 3 446 208 GBP per year. Please note that this value is based on greatest spend with up to 200 units each in use for every night of the year, for each of the 4 years. While the council will not exceed the procurement of this number of units, it may not have a requirement for this number of units throughout the contract and as such expenditure will be less.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
13 784 832.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2018
End:
31/05/2022
This contract is subject to renewal: Yes
Description of renewals:
This DPS agreement is for an initial term of four years (until 31.5.2022), with an option to extend on an annual basis, depending on the council’s need for this type of temporary accommodation. The council is using the process of a DPS to enable Providers to apply for the DPS at any time.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/05/2018
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
18/04/2018