Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The ExtraCare Charitable Trust
7 Harry Weston Road, Binley
Coventry
CV3 2SN
UK
Contact person: Ark Consultancy Limited
Telephone: +44 1215153831
E-mail: extracareprocurement@arkconsultancy.co.uk
Fax: +44 1215153923
NUTS: UKG33
Internet address(es)
Main address: http://www.extracare.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://tendermanagement.launchcontrol-systems.com/register/index/988120a99c
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Consultant Frameworks for Architect, Employers Agent/QS and Mechanical and Electrical Services
II.1.2) Main CPV code
71530000
II.1.3) Type of contract
Services
II.1.4) Short description
The ExtraCare Charitable Trust was established in 1988 and operates retirement villages and smaller housing developments around their Midlands base and further south. They currently have more than 3 800 homes within Housing Schemes and Villages at different locations. These are available to older people in their local area for affordable rent, shared ownership and leasehold sale.
ExtraCare is procuring on behalf of itself or on behalf of other bodies where ExtraCare is providing a consultancy or advisory service for the development of extracare housing.
This procurement process will establish 3 Frameworks, one each for Architectural, Employer's Agent and Cost Management and Mechanical and Electrical Consultancy Services. The frameworks will run for a period of 8 years and will provide the required consultancy services for Extracare's programmes for refurbishment of existing schemes and the construction of new build retirement facilities.
II.1.5) Estimated total value
Value excluding VAT:
11 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Provision of Architectural Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH2
UKJ1
UKK1
Main site or place of performance:
Extracare expects that their forward development programme will be delivered across an area broadly defined as being within a 100 mile radius of their operating base at Coventry.
II.2.4) Description of the procurement
During the term of the framework that is being established for Architectural Services, Extracare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. Extracare expects to commission a new retirement village scheme every 9-12 months and one refurbishment scheme each year. The Architectural Services Framework will have a minimum of 3 appointed Consultants and the selection process for the allocation of commissions is set out in the framework agreement in the Invitation to Tender (ITT) documentation. The ITT will include a Schedule of Fees to be completed by selected Consultants, covering both new build and refurbishment services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
4 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:
Consultants responding to this Notice will be required to download and complete a Selection Questionnaire. The completed questionnaire must then be uploaded to the procurement portal together with all requested supplementary documentation and any questionnaire response appendices. The closing date for the submission of documentation and associated requirements will be clearly identified on the portal.
ExtraCare will assess and score each submission and will select the 10 highest scoring consultants to tender for the framework. A minimum of the 3 highest scoring consultants at Tender Stage will be appointed to the framework.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Consultants who express interest in this framework by way of submission of a completed Selection Questionnaire must be able to demonstrate in their responses that they have appropriate knowledge and experience in respect of the services required for both new build and refurbishment works in respect of affordable housing and in particular with regard to retirement housing and extraCare schemes.
Lot No: 2
II.2.1) Title
Provision of Employers Agent and Associated Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH2
UKJ1
UKK1
Main site or place of performance:
ExtraCare expects that their forward development programme will be delivered across an area broadly defined as being within a 100 mile radius of their operating base at Coventry.
II.2.4) Description of the procurement
During the term of the framework that is being established for Employer's Agent and Associated Services, ExtraCare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. ExtraCare expects to commission a new retirement village scheme every 9-12 months and one refurbishment scheme each year. The Employer's Agent Services Framework will have a minimum of 3 appointed Consultants and the selection process for the allocation of commissions is set out in the framework agreement in the Invitation to Tender (ITT) documentation. The ITT will include a Schedule of Fees to be completed by selected Consultants, covering both new build and refurbishment services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
6 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 10
Objective criteria for choosing the limited number of candidates:
Consultants responding to this Notice will be required to download and complete a Selection Questionnaire. The completed questionnaire must then be uploaded to the procurement portal together with all requested supplementary documentation and any questionnaire response appendices. The closing date for the submission of documentation and associated requirements will be clearly identified on the portal.
Extracare will assess and score each submission and will select the 10 highest scoring consultants to tender for the framework. A minimum of 3 highest scoring consultants at Tender Stage will be appointed to the framework.
The Employer's Agent Framework will include the provision of the following additional services — Clerk of Works, Principal Designer and Party Wall Surveyor. ExtraCare will expect any appointed Consultant to provide a single point of service delivery and to either have these additional skills in-house or be able to deliver them through a partnership with other subconsultants, as if they are in-house services. Consultants are required to identify in their Selection Questionnaire submission which of the above circumstances would apply. That declaration would not be considered to influence selection in any way.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Consultants who express interest in this framework by way of submission of a completed Selection Questionnaire must be able to demonstrate in their responses that they have appropriate knowledge and experience in respect of the services required for both new build and refurbishment works in respect of affordable housing and in particular with regard to retirement housing and extraCare schemes.
Lot No: 3
II.2.1) Title
Provision of Mechanical and Electrical Consultancy Services
II.2.2) Additional CPV code(s)
71530000
II.2.3) Place of performance
NUTS code:
UKF
UKG
UKH2
UKJ1
UKK1
Main site or place of performance:
Extracare expects that their forward development programme will be delivered across an area broadly defined as being within a 100 mile radius of their operating base at Coventry.
II.2.4) Description of the procurement
During the term of the Framework that is being established for Mechanical and Electrical Consultancy Services, ExtraCare will be undertaking both the development of new build retirement villages and the refurbishment of some of their older residential schemes. New schemes have an approximate development cost in the range of 44 000 000 GBP — 48 000 000 GBP and refurbishment schemes are anticipated to fall in the range of 800 000 GBP to 1 500 000 GBP. ExtraCare expects to commission a new retirement village scheme every 9-12 months and one refurbishment scheme each year. The M&E Consultant Services Framework will have three appointed Consultants and the selection process for the allocation of commissions is set out in the Framework Agreement in the Invitation to Tender (ITT) documentation. The ITT will include a Schedule of Fees to be completed by selected Consultants, covering both new build and refurbishment services.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 500 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 8
Objective criteria for choosing the limited number of candidates:
Consultants responding to this Notice will be required to download and complete a Selection Questionnaire. The completed questionnaire must then be uploaded to the procurement portal together with all requested supplementary documentation and any questionnaire response appendices. The closing date for the submission of documentation and associated requirements will be clearly identified on the portal.
ExtraCare will assess and score each submission and will select the 8 highest scoring consultants to tender for the framework. The 3 highest scoring contractors at Tender Stage will be appointed to the framework.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Consultants who express interest in this framework by way of submission of a completed Selection Questionnaire must be able to demonstrate in their responses that they have appropriate knowledge and experience in respect of the services required for both new build and refurbishment works in respect of affordable housing and in particular with regard to retirement housing and extraCare schemes.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the Selection Questionnaire.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As set out in the Selection Questionnaire and subsequently in the Invitation to Tender.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Envisaged maximum number of participants to the framework agreement: 4
Justification for any framework agreement duration exceeding 4 years: ExtraCare Village projects are significant developments with an extended design, planning & construction period. ExtraCare wishes to benefit from the expertise and learning gained in working on these projects, so as to be able to select the same professional advisors to work on a follow-on scheme or schemes, once the learning is completed. The Frameworks will run for a period of eight years.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
21/05/2018
Local time: 13:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
15/06/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.2) Body responsible for mediation procedures
The High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority will observe a Standstill Period of 10 days following the award of framework Contracts and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations 2015 (as amended).
VI.4.4) Service from which information about the review procedure may be obtained
Ark Consultancy Limited
Ark Central, 84 Spencer Street
Birmingham
B18 6DS
UK
Telephone: +44 1215153831
E-mail: gmalcolm@arkconsultancy.co.uk
VI.5) Date of dispatch of this notice
19/04/2018