The procurement documents are available for unrestricted and full direct access, free of charge at:
II.1.1) Title
Building Cleaning Services
II.1.2) Main CPV code
90911200
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority is seeking a Contractor to provide Building cleaning services to their various schemes.
II.1.5) Estimated total value
Value excluding VAT:
1 666 675.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots will be grouped into 3 regions:
— West Midlands (6 lots),
— East Midlands (6 lots),
— and Market Harborough (3 lots).
Bidders will only be awarded a maximum of 2 lots within each region.
Lot No: 1
II.2.1) Title
WA1- Staffordshire and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
85 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
WA2- Birmingham and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
115 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
WA3 - Worcestershire and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
WA4 - Solihull and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
115 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
WA5 - Warwickshire and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
30 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
WA6 - Independent Living
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKG
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
125 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 7
II.2.1) Title
DM1- Tower Blocks
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
215 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 8
II.2.1) Title
DM2 - Leicester
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
145 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 9
II.2.1) Title
DM3 - Melton, Syston, Sileby, Mountsorrel
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
45 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 10
II.2.1) Title
DM4 - Ratby, Hinckley, Earl Shilton, Enderby, Stoney Stanton
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
115 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 11
II.2.1) Title
DM5 - Nottinghamshire
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
155 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 12
II.2.1) Title
DM6 - Rutland
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 13
II.2.1) Title
SL1- Market Harborough and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
90 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 14
II.2.1) Title
SL2- Market Harborough and Surrounding Areas Independent Living
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
390 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 15
II.2.1) Title
SL3- Lutterworth and Surrounding Areas
II.2.2) Additional CPV code(s)
90911200
II.2.3) Place of performance
NUTS code:
UKF
II.2.4) Description of the procurement
The Contracting Authority is seeking a Contractor to provide Building Cleaning Services to their various schemes.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
20 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Up to a maximum of 3 years by one or more extensions of whatever period(s) the Client specifies].
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
All procurement documentation can be downloaded from https://etenders.rand-associates.co.uk
ETenders@Rand is Rand associates consultancy services Ltd's e-procurement portal (the “Portal”) for downloading/submission of procurement documentation in respect of pre-qualification and tenders, and communicating requests for and responses to clarification.
All requests for procurement documentation, communications and submission of pre-qualifications and tenders must be made via the portal, which can be accessed at https://etenders.rand-associates.co.uk by registering and creating an account.
After creating an account, economic operators will receive an email with a link to activate their account.Once activated and logged in, economic operators will need the following code to register for the Tender documentation: WATBC1.
Economic operators may seek clarification where they consider any part of the documentation or any other aspect of this procurement is unclear.
All queries and any clarification must be communicated using the secure email messaging function within the portal, but to be received no later than 17:00 hours on 14.5.2018.
This will provide an audit trail of all clarification requests and responses issued. It will not be possible to respond to any queries received after that stipulated date and time.
Having registered and created an account it is the economic operators' responsibility to regularly monitor communications raised and issued through the portal, responses to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all economic operators through the Portal secure email messaging system.
The identity of the economic operator seeking clarification will not be disclosed to other economic operators.
When uploading tender submission documentation, economic operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as these may impact the time taken to complete the transaction.
Uploading of submissions must be completed by the deadline closing date and time.
Do not wait until too near the closing time on the return date, the closing deadline for uploading completed tender submissions is 13:00 on 21.5.2018.
Please note that the Portal will not permit submissions to be uploaded after the closing deadline.
Submission documents will be visible to the representatives of the contracting authority and Rand associates consultancy services Ltd only after the closing deadline.
Should users have any queries or experience difficulties with the registration or download/upload system, they should contact the eTenders@Rand helpdesk by calling+44 (0)1737 225 077 (ask for Paul Dugdale or Jonathan Case) or email eTenders@rand-associates.co.uk.