Contract award notice
Results of the procurement procedure
Section I: Contracting
authority
I.1) Name and addresses
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Contact person: Stephen Adams
Telephone: +44 2079574849
E-mail: stephen.adams@bfi.org.uk
NUTS: UKI
Internet address(es)
Main address: https://www.bfi.org.uk
Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
BFI Waste Services
Reference number: 2017/171
II.1.2) Main CPV code
90500000
II.1.3) Type of contract
Services
II.1.4) Short description
BFI is seeking a Waste Services provider for 4 of its sites and has split this requirement in to 2 lots:
Lot 1: BFI London Sites (Stephen Street and Southbank);
Lot 2: BFI Archive Sites (Berkhamsted and Gaydon).
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
309 550.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
BFI London Sites
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
II.2.4) Description of the procurement
BFI is seeking a Waste Services provider for four of its sites and has split this requirement in to 2 lots:
Lot 1: BFI London Sites BFI Southbank is our main public building which is open 15 hours per day, 7 days a week, 361 days per year. The building has a wide range of facilities to the public including: 4 Film theatres, Library, BFI Shop, Two restaurants and bars, Mediatheque, Function rooms, Educational spaces. BFI Stephen Street is a 6 floor office block near Tottenham Court Road, W1. The majority of the building is taken up with office accommodation but the ground floor does house a bar and restaurant which the BFI manage the waste disposal for.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Financials
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot No: 2
II.2.1) Title
BFI Archive Sites
II.2.2) Additional CPV code(s)
90500000
II.2.3) Place of performance
NUTS code:
UKG13
UKH23
Main site or place of performance:
II.2.4) Description of the procurement
BFI is seeking a Waste Services provider for four of its sites and has split this requirement in to 2 lots:
Lot 2: BFI Archive Sites The BFI National Archive is situated on the outskirts of Berkhamsted in Hertfordshire and houses the BFI Conservation Centre and a number of storage vaults for Film, Video and other film related material. Together with BFI Gaydon the BFI holds the World’s richest and most significant collection of the film and television. Established in 1935, the BFI National Archive holds one of the largest film and television collections anywhere. Dating from the earliest days of film to the 21st century, it contains nearly a million titles. Using the latest preservation methods, we care for a variety of often obsolete formats so that future generations can enjoy their film heritage BFI Gaydon is located in a remote location in the county of Warwickshire and houses the BFI Master Film Store. The Master Film Store opened in 2012 to replace a number of other storage facilities on site allowing the BFI to upgrade the environmental conditions for our Nitrate and Acetate film stocks with material being held in -5 ºC conditions to slow down decomposition.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60 %
Cost criterion: Financials
/ Weighting: 40 %
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Lot No: 1
Contract No: 2017/171
Title: BFI Waste Services — Lot 1 London Sites
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2018
V.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 7
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
First Mile Limited
2017 Screenworks, 22 Highbury Grove
London
N5 2ER
UK
NUTS: UKI
Internet address(es)
URL: https://www.thefirstmile.co.uk/
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 292 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2017/171
Title: BFI Waste Services — Lot 2 Archive Sites
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/03/2018
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 7
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Grundon Waste Management Limited
Thames House, Oxford Road, Benson, Wallingfors
Oxfordshire
OX10 6LX
UK
NUTS: UKJ14
Internet address(es)
URL: http://www.grundon.com/
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 17 550.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Internet address(es)
URL: http://www.bfi.org.uk/
VI.4.2) Body responsible for mediation procedures
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Telephone: +44 2079574849
E-mail: stephen.adams@bfi.org.uk
Internet address(es)
URL: https://www.bfi.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.4.4) Service from which information about the review procedure may be obtained
British Film Institute
21 Stephen Street
London
W1T 1LN
UK
Telephone: +44 2079574849
E-mail: stephen.adams@bfi.org.uk
Internet address(es)
URL: https://www.bfi.org.uk
VI.5) Date of dispatch of this notice
18/04/2018